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HomeMy WebLinkAbout1998-03-25 CEAC MINUTES• • • CODE ENFORCEMENT ADVISORY COMMITTEE MEETING MINUTES March 25, 1998 March 18, 1998 meeting "Snow Cancellation" ROLL CALL Present ... Todd Allen Todd Boyer Katherine Fishback Barbara Fout Ruth Hansen Donna Johnson Don Roth Jerry Stankorb Tim Tucker Llomar Warren Absent ... Melanie Crawford Ex-Officio Members ... Dugan Comer Bob Moore Chris Olson Joyce Parsons APPROVAL OF MINUTES ... The minutes were approved. OLD BUSINESS •.. Todd Allen attended a Neighborhood Watch meeting and presented what the Code Enforcement Advisory Committee is about and their efforts. An invitation was extended to those at the watch to attend one of CEAC's meetings. Todd would like other committee members to attend Neighborhood Watch meetings, making the Committee Code Enforcement Advisory Meeting March 25, 1998 Page Two more visible. Don Roth recapped what happened on mandatory trash and fielded questions. Study sessions are every Monday night, only about one hour long when Council has their meeting. Public can attend but must be invited to speak. Olson stated there are many issues to be discussed at the study session and would not recommend attending on a regular basis unless there is a specific issue. If there is a major issue the committee wants to discuss, the City Manager's office should be contacted and a time will be arranged. NUISANCE ABATEMENT ORDIANCE DRAFT UPDATE -DUGAN COMER ... Todd Allen introduced Dugan Comer who presented the Ordinance (Draft Two). Dugan ... . Received some comments on Draft One but all were not included as of yet • . Was given several interesting comments by Roth regarding the trash portion of Ordinance. The trash ordinance was amended by Council Bill 99, which dealt with the pick up of trash. The old code section was left in the draft to address trash issues. . Stated there were questions regarding hobby and derelict vehicles with respects to permits, which was not addressed. It was left as is and should be discussed by the group to determine if a permitting system is in place. There is a permit system in place at this time but does not know if it is used . . Stated that car alarm systems should be addressed under the noise portion of the Nuisance Abatement Ordinance . . Advised that Todd had a few concerns with the definition section which can be expanded, especially with garbage i.e. the definition of garbage. Dugan explained that Draft Number One was very rough. Draft Number Two is "a little tighter." Draft Number Three will focus on the Judicial Abatement procedures. Dugan is trying to get a copy of Judicial Abatement procedures from the City of Westminster. The group should discuss how the abatement procedure works and who will be responsible for the enforcement? Will it be one entity of the city, Code Enforcement; Code Enforcement for majority of the enforcement; some police; some building and fire division? Dugan feels the committee should discuss the issue. Dugan stated that Sergeant Sam Watson had comments on "First and Second Drafts." The Second Draft seemingly answered his comments. Dugan stated he is going to focus his attention on "Judicial Abatement and Civil Abatement." Westminster is the only city that has an active judicial abatement ordinance; Dugan wants to look at it to determine if it is applicable for Englewood. • • • • • • Code Enforcement Advisory Meeting March 25, 1998 Page Three Olson asked Dugan if that would be a separate ordinance or included and Dugan said it would be included. Anybody could refer to the Nuisance section and have an answer, eliminating many sections of Englewood's code. Parsons asked Dugan if a hearing officer would be used to which Dugan said it is still up in the air; will be addressed in a "Third Draft." A neutral party would be considered the fairest. Questions to Dugan ... Stankorp asked why the new trash ordinance is not incorporated. Dugan answered the new trash ordinance dealt with the requirement of citizens of Englewood having a trash pick-up (contracted). When Council changed that ordinance, they used the existingTrash, Junk and Salvage ordinance . Dugan placed the unchanged ordinance in the Nuisance Abatement Ordinance . Todd Allen asked about derelict vehicles ... can boats , canoes etc. be included? Dugan thinks some of that is addressed in the parking permits and is already in our code. Dugan will look at it. Dugan reiterated the whole point of "Draft #2" was to promote discussion amongst the grpup; however, it is not close to being an ordinance. Dugan will continue to work on the Judicial Abatement procedures, as well as tightening up the Civil Abatement procedures. Dugan wants to focus on not changing the body of the ordinance, at this point, the rest of the group can focus on the rest of the ordinance, verbiage and anything else they would like to see changed, amended, added or taken out. Moore suggests that each individual, in the next week or so , mark their individual copy, tag it. At the next meeting , allow an hour for individuals to provide what input they need. Prior to the meeting, determine how many issues each individual has . Olson would like the ordinance to be in place the beginning of the summer (June l51). Code Enforcement Advisory Meeting March 25, 1998 Page Four Todd Allen asked the committee if they would mail the pages that have comments in lieu of calling or faxing~ The deadline for comments to Todd is two weeks (April 8, 1998). DISCUSSION OF BYLAWS AND BUDGET ... Todd Allen if there were a lot of comments ... Todd asked Jerry Stankorb to incorporate the comments on his copy. Section Three should read "City Manager." Olson stated schedules of all meetings are posted in the Englewood Citizen and the Herald. Stankorb read "Any commissioned member missing more than two consecutive meetings, without prior notice or a total of three meetings in a calendar year, should be replaced on the committee. Should replacement be by majority vote? Stankorb stated reference other committees, if people are not interested enough to attend most of the meetings, we need to get somebody that is really interested. Article Two, Section One on structure ... per Olson has to be set up per ordinance what the actual structure is going to be, thirteen members. Article Two, Section Two, Officers, the Executive Coordinator was explained would be the highest-ranking ex-officio member (Bob Moore or Joyce Parsons). Article Three, Section Two, the Chair and committee will call Special Meetings. Special Meetings must have three days notice given to each committee member. Article Four, Section Two, spelling error. Section One, Three year terms? Should be two year term. A question about the quorum ... if there is eleven on the committee, a quorum should be SIX. Chairperson is an on-going member. .. do we need six other than the chair for a quorum? Moore stated a quorum gives you the opportunity to vote. You still have to have the majority of the eleven. So if only six people are there, six people would have to vote in the affirmative. (This was later corrected) • • • • • • Code Enforcement Advisory Meeting March 25, 1998 Page Five Parsons read that by-laws might be attended by a two-thirds vote of the committee members, present at any regular meeting. Todd Allen asked if the committee should make a motion if we have six people attending, we have a quorum (four people). If there is a vote in favor of it, it could pass? Stankorp does not feel the numbers should be made large .. .if somebody resigns, it takes Council a couple of months to replace them, the committee should not be tied into that. Article four; Section Five under Duties, Item five ... Todd Allen would like to vote next week, if everyone present has a copy of the by-laws. BUDGET ... Moore passed out a summary "Expenditure Report." It shows no expenditures at this time. Expenditures will come through Chris Olson or Moore for payment or be paid in advance by going through the normal purchasing channels. Todd Allen asked who would be responsible for decisions about expenditures. and Moore stated it would be Todd Allen. The budget amount can also be amended if necessary. Stankorp would like more information about Code Enforcement's operations before they make decisions. Joyce pointed out that Code Enforcement has a digital camera and pictures on file of homes in Englewood. Stankorp would like more feedback from City Council. They passed on an ordinance with some "real bad stuff." Stankorp hears that City Council gets a lot of complaints which the Code Enforcement Committee, as well as Code Enforcement Division is not aware of. Members of City Council that are a part of the Code Committee should inform the committee of complaints . SECTION III DUTIES TO CITY MANAGER -NOT COUNCIL Page 3 All meetings open to public. Why? Sunshine law. 1. Make recommendations to City Manager for revisions of Ordinance. Participate in nuisance and graffiti ordinance review Preview landscaping ordinance/offer feedback. 2. Make recommendations to City Manager for revisions of Ordinance 3. Ride with code enforcement officer Tour as group , entire city Review of internal operations Identify priorities of code enforcement. Make Record to City Manager for adjustments to City Staff and other resources based on community needs. 4. Act as conduct of infrastructure between city and community and assess ·information to make second recommendation to city for service delivery. City Council feedback Community priorities/survey Attend study session/tent talks/community meetings Voice in community media/give group approval Establish sub-committee ... educational/ outreach ... Internal review of all departments the code enforcement effects. How do the y connect? • • •