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HomeMy WebLinkAbout1999-12-15 CEAC MINUTES1. 2 . CODE ENFORCEMENT ADVISORY COMMITTEE MEETING MINUTES DECEMBER 15, 1999 Call to Order. The regular meeting of the Englewood Code Enforcement Advisory Committee was called to order at 6:34 p.m. by Chair Stankorb in the Community Room. Introductions were made for the new city council member, Mike Yurchick, and also for guest speakers from the Code Enforcement staff . Roll Call Present : Ex-Officio: Absent: Guests: Fi schbach , Hansen , Stankorb , Roth Lynn , Fl aherty , Nabholz, Yurch ick Johnson , Hambleton Code Enforcement Supervisor, Dave Lynn Code Enforcement Officers Nancy Wilson , Alisa Boshart , Larry Medina, Marjie Payne Abandoned Vehicle Officer, Darlene TerMaat Approval of Minutes. AFTER SOME DISCUSSION, LYNN AGREED TO REVIEW THE TAPE OF THE NOVEMBER MEETING AND MAKE ANY ADJUSTMENTS TO THE SECTION ON THE LEASH LAW DISCUSSION. MEMBER HANSEN MOVED, AND MEMBER FISCHBACH SECONDED, THAT THE AMENDED MINUTES OF THE DECEMBER 15, 1999, CODE ENFORCEMENT ADVISORY COMMITTEE BE APPROVED AS PROPOSED Ayes: Fischbach, Hansen, Stankorb , Roth Nays: None Absent: Johnson, Hambleton The motion carried. 3. Public open forum. Waived . PAGE 1 4 . Old business. a. Election of a Vice-Chair. Stankorb asked if there were any volunteers or nominees on the floor for vice chair. Fischbach suggested that the voting of a vice-chair be done when there would be more members present, such as the February meeting. There was discussion regarding whose CEAC membership has expired and needs to be reinstated. Lynn stated that per Cindie Watkins at the City Manager's Office, no one could automatically extend terms, and that everyone needs to reapply. Lynn went on to say that the three members whose terms are expiring are: Ruth Hansen, Donna Johnson , and Don Roth. In addition, there are five vacancies from resignations . Application deadlines are January 14th, 2000, and on January 24th , 2000 there will be interviews. The appointments will be made very shortly thereafter for a full committee in the first week of February . Fischbach asked if current members needed to undergo a new intervi ew , and Councilperson Nabholz answered that current members didn't have to go through it. Lynn stated that the new members coming on would have to go through the interview process. b. Graffiti flyers. Lynn stated that the Graffiti flyer is in the hands of our printing shop right now, and has not been printed yet. Lynn expec t s the flyer to be printed in the next few days, as the print shop has experienced a backlog. As soon as the 500 copies are printed, Lynn will bring 100 copies to the next CEAC meeting, and distribute 400 copies to the Neighborhood Watch Organization. c. Graffiti Definition update. Member Stankorb stated that he wants an update on the Graffiti definition, as it was voted at the last month's meeting to propose taking the eight words out of the ord i nance. Lynn stated that he has talked to the City Attorney's office about this and they are aware of the recommendation. Lynn didn't know when that change would take place, and said that there are approximately fifteen other changes that he has identified. It is expected that these changes will all occur at one time, after they are presented to staff and CEAC. 5. New Business. a. Subcommittee Reports. Stankorb stated that the review and staffing of the subcommittees would be skipped . PAGE 2 6. b. Executive Session. Stankorb made a proposal that the Code Enforcement Advisory Committee meet by themselves for the January meeting. This meeting would be for committee and council representatives only and whatever public attendees might join. Stankorb feels that the committee needs time to reflect on their acccomplishments, where they've been, and where they want to go for the upcoming year. Stankorb made a motion that just the committee members and any council representatives that want to come are to attend the January meeting . Member Fischbach seconded the motion. All members were in favor of the motion . c. Code Enforcement Brochure. Lynn made a proposal for the CEAC year 2000 budget to have an additional printing of 5 ,000 copies of the Code Enforcement brochure. Lynn reiterated that from last year's budget that we printed 10,000 copies of the brochure, and we need a little more than that for distribution to all of the residents of the city. Lynn had stated in prior meetings that he would be coming back to have that printing done in January. If this were approved at this meeting, Lynn would be spending the money in January. Fischbach stated that these brochures are sent out with the water bills, the Code Enforcement Officers carry these with them, and she can see the need for it. Lynn confirmed to member Stankorb that the CEAC budget is $2,000 for the year 2000, and the printing of the additional brochures would be approximately $700.00. Member Fischbach made a motion that the expenditure up to $700.00 be authorized for an additional brochure printing. Member Stankorb seconded the motion. The motion passed unanimously. d. DMG Maximus. Assistant City Manager Mike Flaherty reported that Steve Fisher of DMG Maximus, the group that did the initial evaluation of Code Enforcement has completed phase II of the project. Flaherty stated that Steve Fisher would like to present his findings to this group, possibly in February or March. It was tentatively decided to do this in March, after the new members come on board in February. Flaherty will be getting a copy of the draft to the CEAC members before Fisher comes in March. Code Enforcement Presentation. Code Enforcement Supervisor Dave Lynn started the presentation, asking that questions be held until the end of the program. Each officer stated their name, call number, and narrated a slide show presentation in when they briefly described their own area, problem properties, and success stories. Officer Nancy Wilson started, followed by Larry Medina, Marilyn Lamb presented by Dave Lynn, Alisa Boshart, Marjie Payne , and Darlene TerMaat. PAGE 3 Following the presentation, Lynn summarized the program with some additional general information and some future courses of action of Code Enforcement. There was a 20-minute question and anwer period that followed. Some of the questions/discussions that were asked of the Code Enforcement Officers are as follows: How are some of the problem properties resolved, and is there a court process involved? The division of some territories seems larger than others. Is there a difference in the way Code Enforcement deals with abandoned vehicles and the way the police deal with it? What is considered to be a right-of-way obstruction? 7. Adjournment. MEMBER STANKORB MOVED, AND MEMBER FISCHBACH SECONDED, TO ADJOURN THE MEETING. Ayes: Roth, Fischbach, Stankorb, and Hansen Nays: None Absent: Johnson, Garrett, Hambleton The motion carried and the Code Enforcement Advisory Committee meeting adjourned at 7:53 p.m . t.('j,~~ Recording Secretary PAGE 4 • • • TO: FR OM: DATE: SUBJECT: MEM O RANDUM Code Enforcement Advisory Committee minutes recipients DaveLynn M January 13 , 2000 Change to page 3 of December minutes Because of some vague wording in the CEAC Bylaws , we mistakenl y labeled the January meeting of the CEAC as an Executive Session meeting. In fact , this refers to a meeting of a committee with its attorneys only . As a result , we have changed the words "Executive Session" on page 3 to "January Meeting " and have attached a new page 3 to this memo for each of you . Since these minutes have not been voted on as yet , there is no need to formall y amend them . Please replace your old page 3 with the attached page 3. Also , please replace the January agenda with the attached agenda that makes no reference to the Executive Session verbiage . Thank you. Dave • • 6. • b. January Meeting. Stankorb made a proposal that the Code Enforcement Advisory Committee meet by themselves for the January meeting. This meeting would be for committee and council representatives only and whatever public attendees might join. Stankorb feels that the committee needs time to reflect on their acccomplishments, where they've been, and where they want to go for the upcoming year. Stankorb made a motion that just the committee members and any council representatives that want to come are to attend the January meeting. Member Fischbach seconded the motion. All members were in favor of the motion. c. Code Enforcement Brochure. Lynn made a proposal for the CEAC year 2000 budget to have an additional printing of 5,000 copies of the Code Enforcement brochure. Lynn reiterated that from last year's budget that we printed 10,000 copies of the brochure, and we need a little more than that for distribution to all of the residents of the city. Lynn had stated in prior meetings that he would be coming back to have that printing done in January. If this were approved at this meeting, Lynn would be spending the money in January. Fischbach stated that these brochures are sent out with the water bills, the Code Enforcement Officers carry these with them, and she can see the need for it. Lynn confirmed to member Stankorb that the CEAC budget is $2,000 for the year 2000, and the printing of the additional brochures would be approximately $700.00. Member Fischbach made a motion that the expenditure up to $ 700.00 be authorized for an additional brochure printing. Member Stankorb seconded the motion. The motion passed unanimously. d. DMG Maximus. Assistant City Manager Mike Flaherty reported that Steve Fisher of DMG Maximus, the group that did the initial evaluation of Code Enforcement has completed phase II of the project. Flaherty stated that Steve Fisher would like to present his findings to this group, possibly in February or March. It was tentatively decided to do this in March, after the new members come on board in February. Flaherty will be getting a copy of the draft to the CEAC members before Fisher comes in March. Code Enforcement Presentation. Code Enforcement Supervisor Dave Lynn started the presentation, asking that questions be held until the end of the program. Each officer stated their name, call number, and narrated a slide show presentation in when they briefly described their own area, problem properties, and success stories. Officer Nancy Wilson started, followed by Larry Medina, Marilyn Lamb presented by Dave Lynn, Alisa Boshart, Marjie Payne, and Darlene TerMaat. PAGE 3