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HomeMy WebLinkAbout2013-05-01 CAC MINUTESI. Call to Order City of Englewood CULTURAL ARTS COMMISSION Minutes of May 1, 2013 The regular monthly meeting of the City of Englewood Cultural Arts Commission was called to order at 5:45pm by Chairperson Kristy Reed at the City Council Conference Room at the Civic Center building , 1000 Englewood Parkway. Present: Absent: Kristy Reed, Chairperson Donna Schnitzer, Vice Chairperson Tamara Emmanuel, Commission Member (left at 5:53pm) Amy Martinez, Commission Member Maggie Stewart , Commission Member Martha Kirkpatrick , Alternate Member (arrived at 5:50pm) Carly Sellaro , Youth Commission Member (arrived at 5:51 pm) Jill Wilson, City Council Liaison Jerrell Black, ex officio Also Present: Karen Kenney , Commission Member Kaylene Mccrum , Commission Member Joe Sack , Recreation Manager II. Review of Agenda Tim Vacca , Museum of Outdoor Arts Representative Bill Gian , Artist, Community Garden Art (left at 6:12pm) There were no changes or additions to the agenda. Ill. Approval of Minutes Chairperson Reed asked if there were any changes or corrections to the minutes of April 3, 2013. There were none. The minutes were approved as presented. IV. Introduction of Guests Director Black introduced Bill Gian, artist of the community garden art .. Black informed the Board that the art is close to being completed and ready for installation . Recreation Manager Joe Sack stated that he, Black and City Council Liaison Jill Wilson went to Mr. Gian 's studio to look at the art. Photos of the art were shown to board members . Discussion was turned over to Mr. Gian . Mr. Gian reported that there was an issue with color which has been resolved and the only thing different from the contract is the totem with the round head has been changed to a square head so that it is stronger. Mr. Gian stated that he is pretty happy with how everything turned out. In regard to the plant baskets on two of the heads, Mr. Gian stated that he tried to put them on but that he did not like them from an artistic stand point so he made them where they can be removed. The Board was told that the art is ready to go if it gives its approval. Discussion followed regarding the color of the face of one of the pieces. Reed asked what is next. Mr. Gian stated that the concrete is ready to go so he will be installing the art this weekend. Reed asked the Board what they think. Commission Member Emmanuel spoke in regard to a miniature totem that Mr. Gian also made and said that she thinks it would be cute to put it at the entrance to the garden. Mr. Gian responded that they will need to figure out how it should be installed . Commission Member Schnitzer stated that before they get into that , they need to talk about what was commissioned. In regard to the plant baskets, Schnitzer said that she is kind of curious about them . Black showed a picture of the baskets . Mr. Gian explained how he made them and that they will be easy to remove and clean. Black suggested that they let the gardeners decide what they want to put in them. Black told the Board that one of the other things that was talked about was a piece of art for the art bus. Mr. Gian said that he has the perfect piece to go into a spot. Black showed a photo of the piece. Reed asked if there were any other questions. There were not. Board members thanked Mr. Gian. Mr. Gian told the Board that they are welcome to come to his studio any time. Schnitzer asked Mr. Gian to explain the circle on the head of one of the pieces. Mr. Gian explained that he tried to match the headdress , and that personally , he likes it but that it is easy to remove if the Board does not agree. Schnitzer commented that she is not sure what the gardeners will think of it, adding that the ball in the center of the circle bothers her. Mr. Gian stated that the plant will be behind it and he can go ahead and install the piece and if it becomes an issue, it can be removed. Reed asked the Board if they are ready to move forward with a motion to approve the pieces for installation . A motion was made by Commission Member Emmanuel and seconded by Commission Member Martinez to accept the three community garden art pieces under the terms of the contract. Ayes: Nayes: Reed, Schnitzer, Emmanuel, Martinez, Stewart None The motion passed. Black told the Board that of all of the people that they have worked with, Mr. Gian has been as good and accommodating and responsive as anyone they have worked with. Mr. Gian thanked Black and stated that he would love to work with the City more. Wilson thanked Commission Member Stewart for bringing Mr. Gian to the City . Discussion followed regarding installation of the art and painting the benches . Mr. Gian stated that he will be painting the benches this weekend with his own materials. Wh ile Mr. Gian was at the meeting, discussion turned to a date for the So iree. Board members were informed that they are now looking at a different date for the Soiree. Black explained that any time there is a grand opening, they try to make sure City Council and the Boards and Commissions are invited, and in this instance, the artist. Black stated that the proposed dates of May 22nd or 23rd were too soon and he would suggest the first week in June so that there is plenty of time to plan it out and notify people and the community . The Board was also told that this is a community project that needs to include the neighbors and gardeners. Discussion followed. Board members decided to look at June 4th or 5th for the Soiree. Reed asked Mr. Gian how he sees his involvement at the unveiling. Mr. Gian said just being there and being able to talk to the people who come. Mr. Gian went on to say that he sees it as a fairly informal event, and that he will try to talk to everyone there. Mr. Gian thanked the Board and told everyone that he has enjoyed working on the sculptures and that he can 't wait to see them in the garden. Mr. Gian left the meeting. V. New Business There were no items for New Business . VI. Old Business Discussion turned to planning of the Soiree. Reed stated that she has not heard from Commission Member Kenney in regard to her suggestion to do a game at the beginning of the Soiree to get people to intermingle . Copies of the invitations that Youth Member Sellaro had created were passed around for board members to look at. MOA Representative Tim Vacca suggested that MOA could share the invite in its newsletter and on its Facebook . Reed asked in regard to the invite list. Discussion followed in regard to who should be invited to the celebration including City Council, the Parks and Recreation Commission and Department Directors . Schnitzer stated that she would like some invitations that she could hand out to the surrounding neighbors to the garden and to the people at the food banks that are recipients of food from the community garden. Discussion followed in regard to who else should be invited to the celebration . Reed announced that she was able to acquire a $250 gift card from King Soopers in addition to a verbal confirmation from Trompeau Bakery for light refreshments . Vacca stated that MOA could also provide a $100 King Soopers gift card. Discussion followed in regard to the agenda and musicians for the Soiree. Black suggested a sub-committee be formed to finalize the planning for the event. The sub-committee would consist of Reed and Martinez. Stewart said that she could assist in the set-up. VII. Committee Reports In regard to the marble artwork "The Bagel" by Lee Milman that Emmanuel has previously discussed with the Board, Emmanuel gave information to Black and Sack and told them that all the information she has on it is in there for them to review and decide if it is feasible for the Board to purchase . Stewart asked Emmanuel where it could go. Emmanuel stated that it is very heavy and would need to be outside where it can hang and turn in the wind. Reed asked how much the piece will cost. Emmanuel stated that she thinks it is in the $5,000 range plus installation and engineering costs. Black told Emmanuel to give them a couple of months to look over the information. Emmanuel told the Board that planning is in the works for Funfest. Martinez discussed the recent art shuttle tour and the number of empty spaces on the route . Martinez brought up discussion on Bill Gian's fourth p iece of art for the art shuttle. Stewart said that it is her understanding that he is doing it for the City for $500. Discussion then turned to the filling the pedestals. Stewart brought up doing an open call , explaining that an open call was done the first time but not the second because it was cost prohibitive . Stewart asked if they would have to do an open call due to being part of the One Percent. Black clarified that the art shuttle would not be part of the One Percent. Black spoke in regard to starting the program back up and what it will take . Black stated that the City is starting to plan budgets for 2014 and he believes that if the Board is willing to contribute so much money, Community Development may also be willing to step up. Black said that he would talk to Alan White, Director of Community Development and bring information back to the July meeting . Schnitzer gave an update on the April Parks and Recreation Commission meeting . VIII. Upcoming Events Wilson announced the Board and Commission Apprec iation Night on April 11th and noted that this year it will be at Hampden Hall and not Pirates Cove. In regard to the cataloguing of art, Kirkpatrick stated that she is working on a template to get the project started and has posted a template on Google Docs to get started on it. Vacca suggested that she go to www .publ icartarchive.org for information and examples of cataloguing of art. IX. Adjournment The meeting was adjourned at 7: 18pm. D . Severa, Recording Secretary