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HomeMy WebLinkAbout2013-08-07 CAC MINUTESI. Call to Order City of Englewood CULTURAL ARTS COMMISSION Minutes of August 7, 2013 The regular monthly meeting of the City of Englewood Cultural Arts Commission was called to order at 5:45pm by Vice Chairperson Donna Schnitzer at the City Council Conference Room at the Civic Center building, 1000 Englewood Parkway. Present: Donna Schnitzer, Vice Chairperson Tamara Emmanuel, Commission Member Martha Kirkpatrick , Alternate Member Jill Wilson, City Council Liaison Jared Munn, Youth Member Jerrell Black, ex officio Absent: Also Present: Amy Martinez, Commission Member Karen Kenney , Commission Member Kaylene McCrum, Commission Member Maggie Stewart, Commission Member Joe Sack, Recreation Manager II. Review of Agenda Schnitzer asked if there were any changes to the agenda. There were none. Ill. Approval of Minutes Schnitzer asked if there were any changes, additions or deletions to the minutes of July 3, 2013. A motion was made by Commission Member Kirkpatrick to accept the minutes as presented. Ayes: Schnitzer, Emmanuel, Kirkpatrick Nayes: None Motion passed. IV. Scheduled Visitors There were no scheduled visitors V. Unscheduled Visitors There were no unscheduled visitors. VI. New Business Director Black informed board members that with Kristy Reed no longer on the Board, a new Chairperson needs to be elected but with four members absent tonight, he will leave it up to the Board whether they want to do a vote or table it until next month when more members are present. Black stated that Vice Chairperson Schnitzer will run the meeting tonight. Schntizer asked if there is any discussion. Commission Member Emmanuel and Kirkpatrick agreed that it should be tabled. Kirkpatrick asked in regard to the duties of a Chairperson . Black explained that the Chair is responsible for conducting the meeting , coordinating sub-committees, speaking and recognizing the Board at public functions in addition to other duties as they arise. Discussion followed. The vote would be tabled for the September meeting . Discussion turned to the creation of templates for the selection and purchase of art. Schnitzer told the Board that Black thought having a sub-committee would be the way to go but stated that she didn 't think it would take that long to do in a meeting. The Board was asked what they thought. Emmanuel reported that there is a lot of organizations that already have these templates and if they could get copies of their templates and amend them where necessary, it would make things so much easier. Emmanuel said that she could get copies from MOA and ArtReach. Schnitzer told Emmanuel that she didn't think it would be that difficult to come up with their own template but if she wanted to go ahead and get copies of them from MOA and ArtReach, they can take a look at them. Kirkpatrick said that they just came off of the purchase of art for the garden and have that fresh in their mind to help go off of that too. Recreation Manager Joe Sack stated that they already have the Art Selection Guidelines to use as a starting point that can be included in next month's packet for them to look at. Schnitzer explained that she has three templates in mind to work on : one to propose a piece of art and the other two would branch out from that , either one for a piece of art that has already been selected (ie: community garden art) or one for a commissioned piece of art. Schnitzer asked the Board if they agree that to table discussion until it can look at the information Emmanuel and Sack bring back to the Board . Board members concurred. VII. Old Business In regard to the art shuttle , Black informed the Board that he has spoken to Alan White, Director of Community Development. Black stated that White has submitted a request for funding in the 2014 budget to bring back the art shuttle. Black stated that they will not know anything until the end of September if City Council will fund the project. Schnitzer asked the amount for the request. Black said that it is for approximately $60,000 on top of the existing budget. Discussion followed. Emmanuel asked if the funding is for the purchase and leasing of the art shuttle pads. Black replied yes. Black told the Board that the reason Community Development is requesting funding is from back in April when Harold Stitt came and talked to the Board in regard to the art shuttle program. Board members were reminded that Black asked Mr. Stitt the question that if the Board decides to use part of the One Percent Fund for the art shuttle program, would CD match the money and partner with the Board . Black reported that Community Development is requesting funding from that discussion. Black told the Board that budget is not finalized until the second reading which will be late September so things could change at any time. Black suggested tabling discussion on the art shuttle until funding for it is confirmed through the budget. Kirkpatrick asked if the funding also includes maintenance for the art . Black said he did not know. Discussion followed in regard to information that Commission Member Martinez sent out to the Board earlier that afternoon regarding a public art program. VIII. Committee Reports Black gave an update on Prometheus . Black distributed a photo of the statue that was taken earlier that day. Board members were told that it was difficult to see the condition of the base. The Board was also told that at last month 's meeting , there was some discussion whether the statue could be part of the art shuttle . Black suggested that the Board talk about it when they are discussing the art shutt le program . Commission Member's asked if staff has heard from Ms. Cabral who attended last month 's meeting. The Board was told that Ms . Cabral left a message with Debby Severa . Severa reported that in the message , Ms . Cabral stated that she has been busy and unable to get the information to us. Severa said that she told Ms. Cabral that as soon as she gets the information to Parks and Recreation that she would make sure to forward it to board members. Schnitzer gave an update on the July Parks and Recreation Commission meeting . Schnitzer spoke in regard to a document that the Board that the Parks and Recreation Commission received on 2012 Innovations , Volunteer and Corporate Support of Parks and Recreat ion . The Board was told that the document talks about cost savings to the Department through vo lunteers , grants , corporate sponsors , etc. Schnitzer stated that last year the Department saved over $800 ,000 and had the help of 566 volunteers. Sack told the Board that he will bring the information to next month 's meeting. IX. Upcoming Events Commission members were reminded that FunFest is this Saturday, August 10 1 h. Emmanuel distributed fliers for the event and told the Board that the Cultural Arts Commission has a booth that will be doing rock turtles. A sign-up sheet for board members to volunteer for the booth was distributed to board members. Discussion followed . X. Director's Choice Black updated the Board on the River Run Project at Oxford Avenue and the South Platte River that is part of the South Platte Working Group project. XI. Commission Member's Choice Sack distributed an updated "Art in Public Places ", an inventory of art that has been purchased through the One Percent Art in Public Places budget. Sack explained that one of the projects of the Board is to create a more detailed catalogue of art . Board members were reminded that at last month 's meeting , Black had mentioned that the Department of Parks and Recreation has been awarded two grants for the redevelopment of Duncan Park . Sack stated that plans for the park include a destination for public art . Sack reported that in the next couple of months he will be coming to the Board to make a formal request for funding from the One Percent Art Fund to help offset the cost of the art. Sack explained that per the Art in Public Places , Art Selection Guidelines, a subcommittee will be formed that will include representatives from the Cultural Arts Commission to help in the selection of art. The Board was told that staff would be requesting approximately $10,000. Sack stated that he hopes there is support from the Board for the funding. Wilson asked what the budget is for the art piece . Sack said that it has not been determined at this time. Black said that they are looking at a maximum of $10,000 from the Board, explaining that it would be fifty percent of the cost of the art piece . Discussion followed in regard to other commissioned pieces of art in the past that members were involved with. In regard to the piece of art at Duncan Park, Sack noted that it will be a predominate focal point of the project. Wilson reported that Council did its first reading on the sale of the Englewood Depot. Wilson showed a poster of the Englewood Depot/Living Museum that she received earlier that day. Discussion followed in regard to an article in the Denver Post that day regarding public art in Globeville, a suburb in Denver. Staff told the Board that they would forward a copy of the article to them . Schnitzer welcomed Youth Member Munn to the Commission . Schnitzer asked Munn if he would tell board members why he wanted to be on the Board . Munn stated that he likes to draw and paint and wanted to be part of the artwork around the City and work behind the scenes. Munn also said that he is President of a Design Club at school and all of the kids are looking for community service hours . Schnitzer thanked Munn for his interest in the Board and being here. Emmanuel spoke in regard to the Nick Cave: Sojourns exhibit at the Denver Art Museum and encouraged board members to make the time to go see it. Kirkpatrick talked about a recent Kent Place Chamber meeting and the opportunity to exchange information and business cards. Kirkpatrick stated that it is nice to see that corner of Englewood getting used . In regard to the cataloguing of art , Kirkpatrick said that it is one of her personal goals to do it properly. Kirkpatrick reported that MOA Representative Tim Vacca has hooked her up with Rachel Cain and Commission Member Stewart said that she would go out with her to start taking pictures of the artwork. Board members were updated on the community garden benches . Schnitzer told the Board that the benches are a mess , probably due to the paints not being compatible. Wilson asked Schnitzer if she would bring photos of the benches to next month's meeting . Schnitzer asked that the item be put on the agenda for next month's meeting. Schnitzer reported that this last week she delivered 62 pounds of produce from the community garden to the two food banks . XII. Adjournment The meeting was adjourned at 6:52pm. D. Severa, Recording Secretary