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HomeMy WebLinkAbout2013-10-02 CAC MINUTES.j• • I. Call to Order City of Englewood CULTURAL ARTS COMMISSION Minutes of October 2, 2013 The regular monthly meeting of the City of Englewood Cultural Arts Commission was called to order at 5:45pm by Chairperson Amy Martinez at the City Council Conference Room at the Civic Center building , 1000 Englewood Parkway. Present: Absent: Also Present: Amy Martinez , Chairperson Martha Kirkpatrick , Vice Chairperson Donna Schnitzer, Commission Member Jared Munn , Youth Member Jerrell Black, ex officio Tamara Emmanuel, Commission Member Karen Kenney, Commission Member Kaylene McCrum, Commission Member Maggie Stewart , Commission Member Jill Wilson, City Council Liaison Joe Sack , Recreation Manager LeighAnn Hoffhines , Communications Manager II. Review of Agenda • There were no changes to the agenda. • Ill. Approval of Minutes There was not a quorum for approval of the minutes. The minutes would be approved at next month's meeting. IV. Scheduled Visitors There were no scheduled visitors V. Unscheduled Visitors VI. There were no unscheduled visitors. New Business Before judging of the artwork for the 2014 Student Art Calendar began, Ms. Hoffhines, Communications Coordinator for the City of Englewood, announced that Tim Vacca, MOA Representative, asked that she inform the Board that he has tendered his resignation with the Museum. Ms. Hoffhines told the Board that Vacca has accepted a position with Denver International Airport's Art and Cultural Division. The Board was told that Vacca would be working through the end of the October. • VII. • VIII. IX . • Discussion turned to the judging of art for the 2014 Calendar. Ms . Hoffhines explained the process for judging the art. The Board was told that there were 160 entries , more than what was received last year and entries had been received from every Englewood School with the exception of the Englewood Leadership Academy . Board members were told that each school is represented in the Top 50. Ms . Hoffhines explained that 13 pieces of artwork will be selected for the calendar but that all Top 50 art will be shown in the calendar with sidebars on the pages with the remaining Top 50 art. Ms. Hoffhines stated that the Top 50 Artist Reception will be Wednesday, October 23rd and all Top 50 will be hung in the City Center Atrium until November. In regard to results for the judging , Ms. Hoffhines told the Board that she would have the results tomorrow and would send them an email notifying them of the thirteen that had been selected for the calendar. Judging of the artwork followed. Old Business In regard to the templates for the selection of public art and the draft that had been created at least month 's meeting , Martinez said that there needs to be information on a timeline that will show whether the artwork is a permanent piece of art or if it is on loan , etc. Martinez also asked if it would be relevant to include a date that the piece was purchased. Director Black stated that it would be extremely helpful. Black talked about how difficult it can be to locate a purchase date for some of the artwork the Department currently owns. Vice Chairperson Kirkpatrick stated that part of the process of cataloguing is locating information such as that. Kirkpatrick commented that she needs to send out the template that Rachel Cain with MOA had provided. Black said that it would be added to the agenda for next month 's meeting. Committee Reports With Commission Member Schnitzer and Stewart absent, discussion on the community garden benches would be postponed to next month 's meeting. Discussion returned to cataloguing of art. Kirkpatrick reported that she and Stewart haven't had the opportunity to go out and take pictures yet but that she has started a template on Google Docs. Kirkpatrick went on to say that they have identified the different levels of art and what they need to do . Discussion followed regarding the Museum of Outdoor Art 's catalogue of art. Kirkpatrick stated that they have used the Art in Public Places Guidelines to determine which art to start with. An update on the September Parks and Recreation Commission meeting followed. Upcoming Events Board members were invited to the celebration for the new playground and trail at the Northwest Greenbelt on Saturday, November 2nd at 1 Oam. • x. • XI. • Kirkpatrick reminded board members of the Department's Art Exhibit at the Malley Recreation Center that begins tomorrow evening with an Artist and Public Reception from 6-Bpm . Kirkpatrick asked if invitations were sent to City Council. Sack stated yes . Martinez commented that they had a lot of submissions this year. Sack noted that there were 75 submissions this year, twice as many compared to last year. The Board was told that there were more requests for sculptures which they have not done due to space . Discussion followed . Director's Choice Black gave an update on the 2014 budget. Black reported that Departments have been told that they need to be status quo going into 2014 and with expenditures and salaries going up , it is equal to a 4 % reduction . Black said that with the reduct ions , the Department has had to eliminate the Youth Sports position. The Board was told that the position runs all of the youth sports and starting in 2014, the Department will start transitioning its programs out to Englewood youth sports organizations . Black noted that the loss of the position is the biggest item related to budget ; noting that it could have been a lot more difficult but that they were able to keep as much as possible. Black then gave an update on the River Run Trailhead Project. Black reported that the City of Englewood is working with several other cities to make improvements along the Platte River; noting that the Englewood 's area reaches from Un ion Avenue north to Oxford Avenue . Discussion followed in regard to the project. Sack told the Board that the trailhead would be ideal for outdoor art and recycled art is being cons idered for the area , something brought up by Western Metals and Oxford Recycling . Sack stated that a display along a major trail is an opportunity that the City doesn 't normally have . Sack said that they will be coming back to the Board at some point for participation but that it won 't be for eighteen to twenty four months . Sack told the Board that there would be two art projects coming up in the next few years , this one and the Duncan Park Redevelopment. Commission Member's Choice Youth Member Munns reported that there were seven people show up to his Design Club and if there is anything that they can help with , please send him an email. Martinez asked Munn if there is anything that they like to do in particular. Munn replied definitely going out and doing something . Kirkpatrick brought up the community garden benches . Munn was told to go to the community garden and take a look at the benches and see if it is something they would be interested in helping with. Kirkpatrick reported that she , Stewart and Schnitzer judged for the Breasts for Colorado , a benefit for breast cancer. Kirkpatrick commented that there were some beautiful pieces and a real powerful event. Kirkpatrick told the Board that she and her husband will be installing a little free library in their front yard. Kirkpatrick explained that it is a global program made up of pocket libraries in public locations with over 4,000 worldwide in 55 countries and 16 in Colorado. Discussion followed. XII. Adjournment • The meeting was adjourned at 6:46pm . IQ~~ Recording Secretary • •