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HomeMy WebLinkAbout2013-12-04 CAC MINUTES.... • • I. II. Call to Order City of Englewood CULTURAL ARTS COMMISSION Minutes of December 4, 2013 The regular monthly meeting of the City of Englewood Cultural Arts Commission was called to order at 5:50pm by Chairperson Amy Martinez at the City Council Conference Room at the Civic Center building , 1000 Englewood Parkway . Present: Absent: Also Present: Review of Agenda Amy Martinez, Chairperson Martha Kirkpatrick , Vice Chairperson Donna Schnitzer, Commission Member Tamara Emmanuel , Commission Member Maggie Stewart , Commission Jill Wilson , City Council Liaison Jerrell Black, ex officio Karen Kenney , Commission Member Kaylene McCrum, Commission Member Jared Munn , Youth Member Joe Sack , Recreation Manager There were no changes to the agenda . Ill. Approval of Minutes Martinez asked if there were any changes, additions or deletions to the minutes of September 4, 2013, October 2, 2013, and November 6, 2013. There were none. A motion was made to approve the minutes as presented. Ayes: Martinez, Kirkpatrick, Schnitzer, Emmanuel, Stewart Nayes: None Motion passed. IV. Scheduled Visitors There were no scheduled visitors V. Unscheduled Visitors • VI. New Business ... • VII. • • Ex-officio Jerrell Black stated that the Commission has not had a quorum for the last three meetings and therefor, the minutes from those meeting have not been approved. Black explained that once the minutes have been approved , they are sent to the City Manager's office and then to City Council. Black said that he spoke with the City Attorney and was told that in the future, if there is not a quorum at the Commission meetings , the minutes can be e-mailed, the Commission Members can approve the minutes via an e-mail response or a phone call . This method will allow minutes to be approved and sent to City Council in a timelier manner. Black asked for a motion. A motion was made by Commission Member Maggie Steward and seconded by Vice-Chair Martha Kirkpatrick for the approval of minutes by e-mail or telephone if there is not a quorum at future Commission meetings. Ayes: Martinez, Kirkpatrick, Emmanuel, Schnitzer, Stewart Nayes: none The motion carried. Old Business Commission Member Donna Schnitzer thanked the board for examples of templates being used by another art committee from the City and County of Denver. Schnitzer stated that while they are good references , she doesn 't think the Comm ission needs to go into that much detail in their templates , but that it would be good to keep in the Commission binder to have as a resource. Schnitzer sa id that she had sent Debby Severa guidelines to be used in the templates. Vice -Chair Kirkpatrick asked if the Commission were to change the document, would it change the legality of it. Ex-offico Black replied that as long as they are being used for guidelines , the document can be changed. Schnitzer repeated that she d idn 't want to go into that much detail and suggested that the guidelines for purchasing art that she sent to Debby be included in the January packet and reviewed. Discussion turned to the community garden benches. One of the benches is need of repair or replacement. Schnitzer asked Recreation Manager Joe Sack if it would be possible to enlist the help of an Eagle Scout to build a new one since a Scout had built the original bench . Sack replied that unfortunately, he didn 't think it would be a possibility because the Department has not had inquiries from Scouts at this time . Schnitzer told the Commission that she would like to see a new bench built that reflects the art pieces by Bill Gian that are in the garden. Council Liaison Jill Wilson asked what happened to the bench. Schnitzer answered that it was not well made to start with and it would be prudent to make a new, better quality bench than try to repair the current one. Schnitzer added that she had talked to Joe Fleenor about building a new bench and he said he could do it for $40. Schnitzer • • • feels that it would be worth the cost. Sack asked if the new bench would need to be painted, because this would lead to more maintenance down the line . Commission Member Stewart suggested using Trex material for the new bench or purchasing one of the benches used in the parks from the Parks and Recreation Department. Sack replied that it would be much more affordable to have one built than to buy one. Schnitzer said she would ask Fleenor if he could build one from Trex, as she is unsure of how Trex material works. Stewart said that it cuts just like wood. Kirkpatrick added that Home Depot makes their own version of Trex which is cheaper and comes in 5 or 6 different colors. Commission Member Tamara Emmanuel asked if there was an option of putting something in the local newspapers asking for a donation for a bench in the garden. Black said that the Commission would need to be prepared to receive donations that aren't what they are looking for. Emmanuel replied that the request would have to be detailed as to what specifications the Commission is looking for. She added that perhaps there could be a plaque added to bench with the name of the donator on it. Sack cautioned the Commission that naming donations could set a precedent for the future. Commission Member Stewart asked how the donation process would work. Would the Commission ask for money and then purchase a bench? Black replied that there would need to be a plan for bench design and costs . Sack mentioned that although the purchase of a new bench for the community garden isn't an art purchase, it would be a good opportunity to use the new template process (proposal, costs, etc.) and see how it works . The Commission agreed. Black suggested the formation of a committee to oversee the bench purchase process so that one Commission member doesn't end up doing all of the work . Schnitzer suggested that everyone come up with designs they would like to see for the new bench , keeping in mind the Gian artwork in the garden, and bring in sketches/designs to the January meeting and go from there. VIII. Committee Reports Commission Member Stewart told the Commission that she had taken pictures of some of the artwork in the City for cataloguing purposes. She stated that for cataloguing the sizes of the artwork, the Commission will have to approximate the sizes unless there is a record them somewhere. Chair Amy Martinez said that she had tried to contact Jessica Brack from MOA to look at the signage used by MOA on their art pieces, but her e-mails to her kept bouncing back. Martinez said she would try to get pictures of the name plates the MOA uses from Jessica. Discussion ensued regarding adding name plates to artwork as a part of the cataloguing process. Stewart stated that she knew someone who does custom name plates in any size in bronze, which looks nice and holds up in the weather. • Stewart brought up the Art Bus pieces and whether the Commission is under obligation to let the artist know that they can take back their artwork. Discussion followed regarding the art work along the Art Bus route and name plating those pieces . Sack suggested that the artwork the City owns should be a priority when cataloguing the art . Schnitzer disagreed and felt the Art Bus pieces need to be labeled. Stewart explained that the pieces were not labeled originally because the plan was to rotate the art throughout the City. Stewart then suggested that the Committee start out with labeling the Gian pieces in the community garden. The Commission agreed. Commission Member Schnitzer gave an update on the November Parks and Recreation Commission Meeting. IX. Upcoming Events Commission Member Schnitzer told the Commission that she is aware that there are plans to have artwork in the new Duncan Park . She asked ex-officio Black if it would be helpful to start a file with local artists and artwork to have on hand. She asked how the artwork would be selected or petitioned. Black stated that the project is not at that stage in the process yet. Black stated that after the first of the year, most likely in February , he would have more information. Commission Member Stewart suggested that the Commission consider utilizing functional artwork at Duncan Park , like that at DIA. • Recreation Manager Joe Sack announced to the group that along with the sculpture at Duncan Park , there will be another opportunity for art with the River Run Project that is coming up in 2014. There have been talks about having artwork along the Platte River, but more information will be become available in 2014. • Black also announced that Community Development had asked for $60,000 in their budget in order to continue funding for the sculpture program with the Art Bus Shuttle, but it was not approved . Black told the Commission that they need further discussion on this issue. Stewart asked if the Commission wants the Art Bus Art Program to continue, would the Cultural Arts Commission have to pay for it. Black answered yes. Discussion ensued regarding the employment of "Designs and Build " which commissions artwork from students in an organized class to fill the empty pads along the Art Bus route. X. Director's Choice XI. There were no items for Directors Choice. Commission Member's Choice Vice Chair Martha Kirkpatrick announced to the Commission that she set up her Little Free Library in her front yard and received a charter number from the organization and was awarded "library distinction ". She told the group about 20 people stopped by on Thanksgiving to take or donate a book. She is going to • • • contact the Library and the City to see if they can post her pictures of her library and information about the Little Free Library on Facebook . Chair Amy Martinez encouraged the Commission Members to take a calendar featuring artwork from Englewood students . She also informed the group that applications are being accepted for other boards and commissions and encouraged everyone to spread the word about the opening to family and friends. Council Liaison Jill Wilson told the Commission that at Monday night's City Council meeting , the student artists whose artwork was featured in the 2014 calendar were acknowledged and presented with a framed copy of their art . The kids were very excited. She added that front desk staff and lifeguards from the Recreation Center were recognized for saving a pool patron 's life. She said it is heartwarming to see people come together to in order to save someone 's life. Wilson informed everyone that she recently went on a tour of the new high school. She said it looks great and will add a sense of pride to the students and the City. Wilson also told everyone that she is the new Council Liaison to the Malley Center Trust Fund . Commission Member Stewart informed the Commission that she judges portfolios for college entries . She was happy to see that one of the applicants for Reg is University included their artwork from when they were featured in the Englewood student artwork calendar years ago. Recreation Manager Sack explained that there is quite a bit of scrap paper left over from the production of the calendars . The Department of Parks and Recreation 's new Marketing and Communications Administrator, Meghan Dwyer has used the scrap paper and created a business-like card that lets people know about the Department's social med ia sites. Sack distributed the cards to the Commission and told everyone that for the next few months , these cards will be given out to patrons and the Department hopes to see a jump in the amount of "likes" the Department has on Facebook and "followers " on Twitter. Sack reminded the Commission that Breakfast with Santa is taking place on Saturday, December 14 at the Malley Center. Discussion ensued regarding a letter of support for an Arapahoe County Open Space grant that the Department is applying for. The grant will be for a mixed-use athletic field at the high school. XII. Adjournment The meeting was adjourned at 6:55pm .