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HomeMy WebLinkAbout2013-02-06 CAC MINUTESI. Call to Order City of Englewood CULTURAL ARTS COMMISSION Minutes of February 6, 2013 The regular monthly meeting of the City of Englewood Cultural Arts Commission was called to order at 5:48pm by Chairperson Kristy Reed at the City Council Conference Room at the Civic Center building , 1000 Englewood Parkway. Present: Absent: Also Present: II. Review of Agenda Kristy Reed, Chairperson Tamara Emmanuel, Commission Member (left at 7:00pm) Karen Kenney, Commission Member (left at 6:38pm) Amy Martinez, Commission Member Kaylene McCrum, Commission Member (arrived at 5:50pm) Maggie Stewart, Commission Member Martha Kirkpatrick, Alternate Member Jerrell Black, ex officio Donna Schnitzer, Vice Chairperson Carly Sellaro , Youth Commission Member Jill Wilson, City Council Liaison Joe Sack, Recreation Manager There were no changes or additions to the agenda . Ill. Approval of Minutes Chairperson Reed asked if there were any changes or corrections to the minutes of January 9, 2013. There were none. The minutes were approved as presented. IV. Introduction of Guests There were no guests present. V. New Business Reed asked if there were any items for New Business. Commission Member Stewart told the Board that when she is done with the art for the garden, she would like to turn attention to art for the Art Bus shuttle stops, noting that if possible, she would like to see the Cultural Arts Commission take it over. Director Black stated that he has a meeting with the morning with Alan White , Community Development Director, and one of the items on the agenda is shuttle route pieces and where things are. Black reported that Community Development was responsible for starting the program and then the City ran out of money. Black told the Board that in the next couple of months they can see if it would be appropriate to have someone from Community Development attend a meeting to discuss the history of the Art Shuttle bus. Commission Member Emmanuel stated that now that the new Hamdpen Hall projector is up and running, she has some shows she would like to do . Stewart told Emmanuel to check with the Library to see what is available . Emmanuel was told that due to schedu lin g , some things may not be able to be up for a long time. Black asked Emmanuel if she was thinking of the Commission doing the shows. Emmanuel stated yes . Black told Emmanuel that she would need to put a formal proposal together for the Board to review and make a recommendation . Black stated that the proposal would need to include a schedule and viewi ng t imes . Black explained that if it is anything that would require funding, the Board does not have any money for something like that so it would need to decide how it would want to move forward . Emmanuel was told that some shows requ ire a sitter which she would be responsible for finding and scheduling . Emmanuel stated that she doesn 't have the time to do that. Black suggested that Emmanuel talk to Tim Vacca and the Museum of Outdoor Arts to see if they could assist in any way. Emmanuel told the Board that she does not think it would be feasible. Commission members encouraged Emmanuel to st ill talk to the Library before g iving up on the idea. VI. Old Business Discussion turned to an update on the Art in Public Places Fund. Recreation Manager Joe Sack gave a history of the One Pe rcen t Art Fund , explaining that funding is determined as 1 % of the Capital Projects Fund . Board members were told that currently the balance in the Fund is $48 ,578.66. Sack reminded board members that at the end of 2012 , the board approved a contribution for the Hampden Hall projector of $3500. Sack also reported that there was an increase in the amount contributed to the fund for 2013 compared to 2012; the contribution for 2013 is $6 ,356 compared to only $2 ,721for2012 . Stewart reminded the Board that it had recommended spending $9 ,000 from the Fund for the garden art. Reed asked if capital projects is the only way to raise money for the fund. Sack replied no , that guidelines stipulate that any f undraising and donations can also go into the fund . Reed asked if the Board can go after grants . Sack explained that the Board falls under the City and is not a non-profit. Reed asked if there has been any discussion in making the Commission a 501 c3. Sack explained that discussions have come up in regard to other areas in the City , but not w ith the Cultural Arts Commission . Sack noted that there would be a lot of hurdles and if the Board became a 501 c3 , it would lose City funding . Black explained that the Commission was created by a formal recommendation by City Council and once the Commission would become a 501 c3 , it would move away from City status and could jeopardize any funding it receives from the City such as the one percent for the arts . Black told the Board that if there is an interest , they are more than welcome to investigate the possibility of becoming a 501 c3. Discussion followed . Reed then turned discussion over to the Commission 's Vis ion for 2013-2014. Reed spoke with the Board in regard to the mission of the Cultural Arts Commission and the Board 's vision for the future . Reed d iscussed with the members strengthening the collaboration component of the Board and how it might help to get an idea of what everyone is thinking and what projects are important to each other. Reed distributed two questions for members to answer. The questions being 1) What are your ideas on team building and how to strengthen the collaborative component of our work as commission members?, and 2) What are your ideas and priorities for special projects in 2013 -2014? Reed asked the Board what they thought. Commission members spoke in agreement with Reed. Commission member Kenney said to the board members that she thinks it will help to increase the Board's capac ity by listening to what each other has to so say and come to a consensus on projects; adding that she would like to see the Board work more as a team . Commission Member Martinez stated that she thought it would help to get some goals down and help to ga in momentum and move forward as a whole . Discussion then followed in regard to the d ifficu lty of when a new member comes on the Commission and playing catch up. Following further discussion , it was decided to add a th ird question , 3) How do you define the work of the Commission? Black told the Board that one of the dilemmas over the years is how to get projects done , getting funding, doing it as a group , deal ing with events, etc. Black reported that he has heard members speak of hundreds of ideas for projects but the dilemma is how to get them from initiation to a complete project. Black went on to say that if the Board has a list and priorities , it can move into the arena of putting th ings together. Black stated that there needs to be a starting place , something concrete to put hands around and help to move programs and projects , whether that is forming subcommittees or something else but he would encourage the Board to move forward. Commission members were to have their responses to Debby Severa by February 19th so that she could compile the information into a report for everyone to read. VII. Committee Reports A. Public Art Discussion was turned over to community garden art. Recreation Manager Joe Sack informed the Board that staff has met with Mr. Gian to discuss the contract that has now been forwarded to the City Attorney 's Office who is drafting an agreement. Sack stated that Public Works has given its approval for the plan for installation , noting that there were some concerns with the placement of certain pieces based on Mr. Gian 's proposal so some adjustments have been made. Discussion returned back to Stewart and selection of pieces . Stewart distributed Mr. Gian's drawing of three proposed totems for the garden in addition to a photograph of pieces of totem art Mr. Gian has done. Stewart spoke in regard to the p ieces and voting and if commiss ion members have any ideas to let her know , saying that Mr. Gian was very amenable . Board members discussed their preferences for the art in the garden . A motion was made by Commission Member Stewart and seconded by Commission Member Martinez to move forward with the purchase of three Bill Gian pieces of art for the community garden with piece "A" as is, piece "B" with the change in the size of the head and piece "C" the removal of the tail. Ayes: Reed, Mccrum, Stewart, Martinez Nayes: Emmanuel Motion passed. Sack showed a diagram of the garden and where the pieces would be placed. Reed asked if the art has been discussed with the gardeners. Sack stated that they had met with the Steering Committee where it was shown pictures of the art and possible placement of the pieces. Sack reported that there will be a meeting in late March with interested gardeners where guidelines for the garden will be discussed including the new art and then registration for plots will open in early April. Reed asked if the Steering Committee seemed pleased with the art . Sack repl ied that most of the members just want to garden and don 't see the connection to art though they seemed pleased when they were told it was not going to cost them anything. Stewart spoke in regard to the connection of art to the garden. Black explained that from day one when the garden was created, art was always to be included. In regard to the benches in the garden that were built and painted by a Boy Scout to earn an Eagle, the Board was told that the Scout is comfortable to have Mr. Gian repaint them. B. Parks and Recreation Commission There was no update on the January Parks and Recreation Commission meeting. VIII. Upcoming Events There were no upcoming events . IX. Director's Choice There were no items for Director's Cho ice . X. Commission Member's Choice Commission member Martinez thanked Reed for the Vision homework and said that she thinks it will be a good path for the Board. Stewart told the new board members that if there is anything they need to know to just let her know . Kirkpatrick talked about her involvement with the Kent Place Art . XI. Adjournment The meeting was adjourned at 7:11 pm. D. Severa, Recording Secretary