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HomeMy WebLinkAbout2013-03-06 CAC MINUTESr • • • I. 11. Ill. Call to Order City of Englewood CULTURAL ARTS COMMISSION Minutes of March 6, 2013 The regular monthly meeting of the City of Englewood Cultural Arts Commission was called to order at 5:45pm by Chairperson Kristy Reed at the City Council Conference Room at the Civic Center building , 1000 Englewood Parkway. Present: Absent: Kristy Reed, Chairperson Donna Schnitzer, Vice Chairperson Karen Kenney , Commission Member (arrived at 5 :53pm) Amy Martinez, Commission Member Maggie Stewart, Commission Member Martha Kirkpatrick , Alternate Member Carly Sellaro , Youth Commission Member Jill Wilson , City Council Liaison Jerrell Black , ex officio Also Present: Tamara Emmanuel , Commission Member Kaylene Mccrum , Commission Member Joe Sack , Recreation Manager Review of Agenda There were no changes or additions to the agenda . Approval of Minutes Chairperson Reed asked if there were any changes or corrections to the minutes of February 6, 2013. There were none. The minutes were approved as presented. IV. Introduction of Guests There were no guests present. V. New Business VI. There were no items for New Business. Old Business Reed turned discussion over to Commission's Vision for 2013-2014 and commission member's responses to questions given at last month 's meeting . Reed thanked board members for their input to the questions and asked if there were any thoughts in how to proceed. Vice Chairperson Schnitzer stated that she has started highlighting things mentioned over and over and maybe there's a way to act on that. Commission Member Stewart agreed with Schnitzer and stated that they could clarify things and what has been done in the past. Discussion followed in regard to starting a list so the Board knows step • • • by step what needs to be worked on. Stewart suggested to have for next month 's meeting their top 3 or 5 in what they would like to do , what is important to them , what they are willing to do and what talents they have to put towards it. Reed suggested using Google docs for posting their information. Reed stated that they can also have dialogues on Google Doc's. Discussion followed regarding the Art Studio Tour and if it will come back. Stewart stated that currently there are several cities in the metro area that are offering a $500 stipend for artists to put art in their city. Commission members continued to discuss their projects of importance including the opening for the community garden art , Hampden Hall , scavenger hunt and cataloguing of art . Reed stated that she would create a Google docs account and email that to board members. Reed then asked board members to bring back to next month's meeting their top three projects . Martinez stated that she is on the Library Board and she could get information in regard to reserving Hampden Hall . Director Black told the Board that another thing brought up by several members is history and what the Commission has done. Black said that it may be helpful to have Dorothy Hargrove , the Director of the Library to attend a meeting for the Board to ask questions . The Board was told that the other thing that may be helpful to have someone from Community Development attend a meeting to give the Board an overview on the Art Bus and the different stops , how it got started , why and how it transformed over the years . Reed agreed with Black and asked him if he would invite Ms . Hargrove to next month 's meeting . Black said that he can do that. Reed then asked if he could ask someone from Community Development to attend a meeting. Black said that he would do also but suggested not to have them attend the same meeting . Reed stated that she wasn 't sure if they needed someone from the Library to attend. Black said that he would ask someone from Community Development to attend. Stewart asked to have them bring specifics on rules , etc. Kenney stated that she is still curious about the mission statement for the Commission and that she would love to revis it it , ask ing if it could be put on next month 's agenda. Black explained that a mission statement was created when the Cultural Arts Commission was formed. Martinez commented that it already encompasses everything that has been discussed or listed. Reed asked Kenney if she wanted to come up with a larger statement. Kenney replied that she just wants to see if everyone was aligned . Discussion followed . Reed noted that strengthening the collaborative component has not been addressed. Martinez stated that the garden art party and cataloguing of art is a good start. Board members discussed when to do the garden art party and whether to do it in place of a commission meeting. Board members then discussed arranging a time for an Art Shuttle tour for those interested. VII. Committee Reports A. Public Art Discussion turned to an update on the community garden art. Stewart reported that things are very much in progress . Stewart reported that the benches will be painted in coordinating colors of the totem art. Stewart told the Board that there was an issue with Worker's Comp and Liability but that has been resolved. Discussion ensued • • • regarding Worker's Comp and Liability Insurance for art , liability of art and maintenance. Sack told the Board that every project is different depending on the purchase, installation , site of the project, etc. Discussion turned back to community garden art. Stewart told the Board that Gian is preparing the site for the installation of footers by placing blankets on the ground to warm it up. Stewart stated that she anticipates Gian will let the concrete cure before bringing out the art . Stewart said that she will continue to keep the Board updated. B. Parks and Recreation Commission Schnitzer gave an update on the February Parks and Recreation Commission meeting. VIII. Upcoming Events Board members were encouraged to see the Georgia O'Keefe exhibit at the Denver Art Museum if they have not already. IX. Director's Choice x. Black discussed the work of the South Platte Working Group II that he sits on and its effort to improve the South Platte River to make it more accessible to the public . Black also discussed the impact of the group and the recreational development of property the City has along the South Platte River and Oxford Avenue . Black then informed the Board that the Department of Parks and Recreation will be partnering with Englewood Schools on a number of facilities , one being the Alternative High School site and upgrades to the gymnasium. Black explained that the Department partners with Englewood Schools in use of its facilities for recreation programming. Black reported that the Department will be going through all of the current agreements between the Department and Englewood Schools to condense them into one formal agreement. Board then talked about the two organizations partnering together with a grant application for a synthetic turf field at the high school. Discussion ensued. Commission Member's Choice Wilson advised board members that there have been a number of car thefts and break- ins around the City. In regard to what Black said with the City/School partnership, Wilson commented that it is very positive. Wilson stated that the City is also looking at a possible partnership with Littleton Fire; noting that a study has been done to look at ways to make things more sustainable. Wilson then discussed the possible disbandment of the Englewood's Business Improvement District (B.l.D .). Wilson said that it will be decided on the 18 1h at a Public Hearing. Board members were told of recent changes in staffing in the Department of Parks and Recreation. Sack reported that the Christine Vitale has been hired for the position of Youth General Program Administrator. Sack also reported that the Department recently lost the Program Administrator for Fitness and Wellness, Rowan Velasquez, and will be losing its Marketing and Public Relations Administrator , Denise White. • • • Sack invited board members to the Great Egg Hunt on Saturday, March 23rd at Miller Field . Kenney announced that she will be having a gallery show on April 1 i h in Loveland . Reed recommended that board members go see "Searching for Sugar Man " at the Myan Theater. XI. Adjournment The meeting was adjourned at 7:13pm. /s/ D . Severa Recording Secretary