HomeMy WebLinkAbout2012-06-06 CAC MINUTESI. Call to Order
City of Englewood
CULTURAL ARTS COMMISSION
Minutes of
June 6, 2012
The regular monthly meeting of the City of Englewood Cultural Arts Commission was
called to order at 5 :45pm by Park and Recreation Director Jerrell Black at the City
Council Conference Room at the Civic Center building , 1000 Englewood Parkway.
Present:
Absent:
II. Review of Agenda
Tamara Emmanuel, Commission Member
Kaylene Mccrum , Commission Member
Maggie Stewart, Commission Member
Kristy Reed , Commission Member
Jill Wilson , City Council Liaison
Jerrell Black , ex officio
Eric Bertoluzzi , Chairperson
Donna Schnitzer, Vice Chairperson
Karen Kenney , Commission Member
Kate Dulaney, Englewood School District Liaison
Mary Lynn Baird , Englewood School District Liaison
There were no changes to the agenda.
Ill . Approval of Minutes
Director Black asked if there were any changes to the minutes of April 4,
2012 and May 2, 2012. There were none. The minutes were approved as
presented.
IV. Introduction of Guests
No Guest were present.
V. New Business
No new business was discussed .
VI. Old Business
Director Black gave an update to the Commission on Fun Fest. He stated that this year's
event is being set up by Jeff Jones and that new activities are being added to the events
for the day, including a zip line . Black also reminded the members that the Cultural Arts
Committee has a booth at Fun Fest. He then turned the conversation over to Tamara
Emmanue l. Commission Member Emmanuel asked the board for ideas for the booth and
stated that the booth will be set up the same way as last year, with a partnership with
Colorado Art Reach. Emmanuel suggested that the Commission recruit high school
students for volunteers for the festival since they have a certain amount of community
service hours they must complete in order to graduate. Black stated that while this is a
good idea, that in his experience, it is hard to get high school students to volunteer in
August due to their job or athletic responsibilities. He suggested that the Board ask for
volunteers from the high school next April so that students can plan to volunteer.
Emmanuel then reiterated that if anyone has any ideas for the Fun Fest booth, to contact
her. She stated that she will bring a sign-up sheet to the next Commission meeting so
that everyone can sign up to volunteer.
Director Black discussed the 1 % Art Fund. He revisited the discussion from the last
Commission meeting where Recreation Manager Joe Sack had explained the art fund
budget and the 1 % that is taken from the Capital Projects Fund. He explained that this
amount has been reduced down from $5,000-$6,000 a year to $2, 700 in 2012 due to the
economic situation. Black stated that the Commission needs to make sure that the
guidelines and processes to use this money are followed correctly . This includes
proposals and internal discussion to ensure that everything is secure and correct with all
parties involved, including Human Resources and Community Development. Black said
that in the past some pieces of art have had dangerous sharp points or have not been up
to code . Black apologized for his confusion on what had previously been discussed in
the May meeting.
City Council Liaison Jill Wilson asked where the Commission was on the Community
Garden Art. Commission Member Maggie Stewart explained that it is a work in progress.
Stewart said that at the last meeting everyone had discussed the artwork of
Peterson/Walker whose kite art exhibit is currently being showcased at the Museum of
Outdoor Arts at the Englewood Civic Center. She explained that at the last meeting that
most everyone had agreed that they liked the art, especially the different mediums that
can be used, including fabric and metal and that they can be seasonal as well. Stewart
continued by asking the commission whether they wanted to shop for the art or
commission artists to create the artwork if they decided not to select the work of
Peterson/Walker.
The Commission discussed whether there was an obligation to share the artwork with the
Art Bus. The discussion continued with talk on whether the Commission could buy art for
both the community garden and Duncan Park at the same time. Black asked if the
Commission was talking about taking over the responsibility of the Art Bus from
Community Development. He went on to say that the Art Bus and the art pieces on the
route will require maintenance and could add up in costs for the Commission. Black
stated that he will talk with Alan White, Director of Community Development regarding the
cost of the Art Bus pieces and the future of the Art Bus. Black stated that it would be
helpful to establish a sub-committee to look into the option of the Art Bus and the artwork
involved with it and then bring it back to the Cultural Arts Commission for further
discussion.
Wilson stated that the art in the Community Garden should be completed first before
talking about the Art Bus.
Stewart then asked the commission what the budget is for art for the Community Garden.
She stated that $3000-$4000 a piece is about average . Black responded that the
commission needs to set up a subcommittee that will look into the budget and costs for
artwork and bring that information back to the commission. Stewart said she thinks that
doing an open call for art pieces will cost too much and that the commission should just
buy a piece of art that is already made . Black replied that buying a piece of art will work,
but the commission needs to make sure that the process fits into the city's guidelines for
purchases. This includes a written proposal on the project which should contain
recommendations, maintenance costs and any other details on the project. Black said
that once this proposal comes back to the board, the commission will approve it and the
process will move forward . Stewart replied that summer is a great time to shop for art
since there are a variety of art shows and festivals taking place. Emmanuel said that
since everyone likes the idea of using the kite art in the garden, why not just continue
with it and not shop around for other art. Black then asked the board if anyone was
opposed to Commission Member Stewart contacting the artists and then bringing a
proposal back to Black, Recreation Manager Sack and Open Space Manager Dave Lee
to review. Then the proposal will come back to the board to approve.
There was a motion by Commission Member Emmanuel and seconded by Commission
Member Reed to have Commission Member Stewart contact the artists George Peters
and Melanie Walker to buy already created kite art and try to bring a proposal to the
Commission meeting in July. Discussion followed regarding taking a Commission field
trip up to Boulder to the artists ' stud io to look at their work.
Commission Member Mccrumb asked where the art is going to be located at the garden .
Black replied that will most likely be located outside of the garden to ensure that it does
not block sunlight from any of the gardens. Commission Member Wilson stated that the
location of the art must be carefully selected so that the art is not located on Depot land.
VII. Committee Reports
Commission Member Stewart gave an update on Public Art. Stewart said that the breast
casting for art in the chamber is indefinitely on hold. She said the turn out for volunteers
to be cast was great , but that no artists came forward to paint.
Commission Member Reed asked what the difference is between Englewood Arts and
Public Art. Discussion followed explaining the difference between the two entities.
Black gave an update on the Parks and Recreation Committee meeting.
VIII. Upcoming Events
There are no upcoming events .
IX. Director's Choice
Ex-Officio Black gave the Commission an update on Hampton Hall. There was a
comprehensive study on the Hampton Hall projector. The study came back with
recommendations to upgrade the screens and sound system . The total cost for the study
was $10,000 and the cost of the upgrades will be $20 ,000 to 28, 000. The study was
funded by the Conservative Trust Fund . The next step is a meeting between the library
and Public Works on how to move forward with the upgrades . Staff will bring back a
formal request for partial funding from the 1 % for the Arts .
X. Commission Member's Choice
Reed commented on the art exhibit at the Denver Art Museum and encouraged everyone
to go see it. She also mentioned that Clayton Elementary has a new vice principal.
Stewart discussed the new elephant exhibit at the Denver Zoo and said it was very cool.
Wilson brought up the tragic death of Englewood's Office Bitner who was the first
Englewood officer to die in the line of duty. She discussed the funeral and the amount of
people that came out to honor him. She stated that Arapahoe County is taking over the
investigation and that is has been a sad time for the City of Englewood.
XI. Adjournment
The meeting was adjourned at 6:45pm.
D. Severa, Recording Secretary