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HomeMy WebLinkAbout2012-07-11 CAC MINUTESI. Call to Order City of Englewood CULTURAL ARTS COMMISSION Minutes of July 11, 2012 The regular monthly meeting of the City of Englewood Cultural Arts Commission was called to order at 5:45pm by Vice Chair Donna Schnitzer at the City Council Conference Room at the Civic Center building, 1000 Englewood Parkway. Present: Absent: II. Review of Agenda Donna Schnitzer, Vice Chairperson Tamara Emmanuel, Commission Member Karen Kenney, Commission Member Brianna Carey, Commission Member Amy Martinez, Alternate Commission Member Carly Sellaro, Englewood High School District Liaison Jill Wilson, City Council Liaison Jerrell Black, ex officio Joe Sack, Recreation Manager Kaylene Mccrum, Commission Member Maggie Stewart, Commission Member Kristy Reed, Commission Member Kate Dulaney, Englewood School District Liaison Mary Lynn Baird, Englewood School District Liaison Ex-Officio Black asked to add a discussion of the election of Chair and Vice Chair to the agenda after the new members have been introduced. Ill. Approval of Minutes Schnitzer asked if there were any changes or corrections to the minutes of June 6, 2012. The June 5th minutes could not be approved due there only being one member present at the last meeting. The approval of minutes was deferred to the August meeting. IV. Introduction of New Members New Members were introduced. Brianna Carey, Commission Member, Amy Martinez, Alternate Commission Member, and Carly Sellaro , Englewood School District Liaison . Black proposed that the Commission wait until the August meeting to elect the Chair and Vice Chair of the Commission. Black stated that since three regular members were absent from this month's meeting and this was the new members first meeting, it would benefit the Commission to wait until the next meeting for the election of Chair and Vice Chair. Schnitzer agreed to wait until the August meeting . V. New Business Sack asked the Commission to look at the proposal for the Hampden Hall Projector Project. Sack stated that the project was suggested to provide an upgrade to Hampden Hall. Sack then explained the details of the proposal to the Committee. Since the Cultural Arts Commission is the driving force behind the upgrade, Sack wants to make sure that everyone wants to move forward with the project and asked if anyone had any questions. City Council Liaison Jill Wilson asked if the other departments involved in the upgrade are going to contribute financially as well. Black responded that other departments are going to make contributions, including Englewood Arts. Sack asked the Commission if they were willing to contribute $5,000 towards the enhancement. Commission Member Emmanuel asked if it was possible to compromise on the amount since the cost of the project has not been bid and finalized. Emmanuel stated that the Commission could start with a contribution of $3,500 to start and if more funds are needed in the future, the Commission could always come back and give more as needed . Emmanuel said that she is concerned that the Commission would give $5,000 and then the cost would go up after everything is finalized. Sack replied that the study was done by a professional company and that he is confident that the amount will remain the same. Black stated that all of the departments involved in the project are currently looking at their budgets and deciding what can be contributed. Black said that Public Works will put the project out to bid, following the City's bidding process, and once the final bids come back, the Commission will have a final cost for the upgrade . Emmanuel stated that after the final costs come in, if more money is needed, then the Commission can contribute more. Black stated that he has no problem with contribution of $3,500 , but the Board needs to be in agreement. Black explained that in the June meeting , the Commission was told that it would be asked for a contribution of $5,000- $8,000 . Commission Member Kenney asked where the money for this project is coming from. Kenny stated that she thinks the upgrade to Hampden Hall is a good investment that will benefit the City but that she just isn't sure where the money is coming from. Black explained the budget and the 1 % Art Fund to the Commission . A motion was made by Commission Member Emmanuel to contribute $3,500 to the Hampden Hall Projector Project with the option to contribute the additional $1,500 if needed at a later date. Vice Chairperson Schnitzer seconded the motion. The motion passed. Kenney asked if the other departments are still debating their contribution amounts. Sack replied that nothing is confirmed yet and all departments involved are looking at their budgets . Kenney stated that she is worried the contribution of $3500 will reflect badly on the Commission since this project was initiated by the Commission. Sack stated that the Park and Recreation Department and the Cultural Arts Commission are dedicated to the project. VI. Old Business A. Discussion turned to Funfest. Sack gave an explanation of Fun Fest to the new Commission members, stating that it is a family event that is basically a community carnival. Commission members were told that there are new events this year including a zip line that everyone is excited about. Sack explained that the Cultural Arts Commission 's role in Fun Fest is to maintain a main booth at the Festival and provide art activities for the visitors. Emmanuel explained that she has many art and museum groups that are going to be participating in Fun Fest. Schnitzer asked if each group was going to be providing a different project during Fun Fest. Emmanuel replied that they were and that they would be decorating their own booths as well . Emmanuel then stated that local newspapers would be advertising the event. Emmanuel raised the issue of a separate logo for the Commission. Black said that getting a logo is a difficult and a lengthy process that needs to be approved by City Council. Black suggested that the Committee discuss the logo in the future since there is not enough time to get it designed and approved before the Festival on August 11. Sack suggested that the Committee use the City of Englewood logo and put "Cultural Arts Commission" under it. Schnitzer asked Emmanuel if she has all of the materials needed for the art project at the Commission's booth . Emmanuel replied that there is small budget to buy more supplies if needed. The art project is paper butterflies for girls and spiders for boys. Schnitzer asked Emmanuel if she had a sign-up sheet for volunteers to work at the booth. Black suggested that Emmanuel 's email be sent to the new members and if they can help out, they can email her directly. B. Black gave an update to the Commission on the community garden art. Black stated that the artists have been out of town working and Commission Member Stewart has not had an opportunity to speak with them regarding the art for the community garden . When she gets a hold of the artists, she will bring a proposal to Black , Sack and Open Space Manager Dave Lee to go over the costs , safety regulations and City Codes. They will then bring the proposal to the Board. VII. Committee Reports Commission Member Emmanuel gave an update on Public Art to the Commission. Emmanuel said that she would like to see the Commission purchase a piece of art from an Englewood artist, Lee Milman. Emmanuel brought pictures of the artwork, including the piece she would like the Commission to purchase called "The Bagel". "The Bagel " would be a hanging marble piece that turns. Emmanuel said that she is aware that additional costs for the engineering would be a cost factor. Wilson asked how much the piece would be. Emmanuel replied that it would be $5,000 and that she could find someone to engineer the hanging of the artwork . Emmanuel emphasized that she would really like to see a long time Englewood resident artist be featured in Englewood. Black said that staff would sit down with Emmanuel and discuss the location, cost and engineering factors and then bring a proposal back to the Board. He then asked who the artwork would be bought from. Emmanuel answered that the artist's son has the artwork. Wilson asked how big the artwork was and whether Emmanuel wanted to buy one of the "bagels " or all three featured in the pictures . Emmanuel replied that it is 38 inches across and that she would like to buy one "bagel ". Vice Chairperson Schn itzer gave an update on the Parks and Recreation Commission . Schnitzer said that the last meeting discussed dirt moving and drainage issues at Duncan Park and the Freedom Service Dogs event taking place on September 8 at Pirates Cove . VIII. Upcoming Events There were no upcoming events . IX. Director's Choice Ex-Officio Black welcomed the new commission members . Black wanted to remind everyone about the Board and Commission Appreciation Night at Pirates Cove . Gates open at 4:30 and the recognition starts at 6:00 . Black also wanted to update the Commission on the Art Bus that was discussed at the last meeting. He said that he spoke with Alan White , Director of Community Development and confirmed that there are locations on the Art Bus route that do not have art . Black said that the budget has been tight and that is why there is no new art on the route . He also expla ined that if new art was placed along the route , Community Development would have to make new brochures and maps and their budget does not allow that expense . Wilson asked if there were plans to do anything with new art. Black responded that they are not moving forward with new art at this time. X . Commission Member's Choice Sack gave an update on Sounds of Summer, which has had over 400 people attend each concert. Kidstage , partnered with the Library , started on Tuesday night and was successful with 300 in attendance . Wilson told the Commission that she attended a governmental conference recently and really enjoyed talking to other local governments about their economic development. She is excited about the Kent Place development and the renovation at the King Soopers at Federal and Belleview. She also wanted to welcome the new Commission members . Emmanuel just returned from a t rip to Santa Fe and Taos , New Mexico . She saw a performance by Flamenco dancers and asked them if they would be interested in coming to Englewood to do a performance next year . She said they would love to come . Kenney stated that she was excited about her sabbatical. She requested that she be put on the agenda for next month 's meeting to discuss a project she would like to do with the City . She would like to do an art project with the public that will become a public piece of art , whether it be temporary or permanent. She stated that the City of Lakewood has contacted her to do a similar project and once she meets with them , she will have a better idea of the requirements for a project like this to take place in Englewood. She said that the Commission would have to discuss a location to do the project and a location for the finished project. XI. Adjournment The meeting was adjourned at 6:59p.m. K.~etary