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HomeMy WebLinkAbout2012-08-01 CAC MINUTESI. Call to Order City of Englewood CULTURAL ARTS COMMISSION Minutes of August 1, 2012 The regular monthly meeting of the City of Englewood Cultural Arts Commission was called to order at 5:46pm by Vice Chairperson Donna Schnitzer at the City Council Conference Room at the Civic Center building , 1000 Englewood Parkway. Present: Absent: II. Review of Agenda Donna Schnitzer, Vice Chairperson Tamara Emmanuel, Commission Member Karen Kenney, Commission Member Kristy Reed , Commission Member Maggie Stewart, Commission Member Jill Wilson , C ity Council Liaison Jerrell Black , ex officio Joe Sack , Recreation Manager Kaylene Mccrum, Commission Member Brianna Carey, Commission Member Amy Martinez, Alternate Commission Member Carly Sellaro , Englewood High School District Liaison Kate Dulaney , Englewood School District Liaison Mary Lynn Baird , Englewood School District Liaison There were no changes or add itions to the agenda. Ill . Approval of Minutes Schnitzer asked if there were any changes or corrections to the minutes of June 6 , 2012. There were none. The minutes were approved as presented. Schnitzer asked if there were any changes or corrections to the minutes of July 12 , 2012 . There were none. The minutes were approved as presented. IV. Introduction of Guests There were no guests present. V . New Business A . Schn itzer told board members that they need to elect a new Chairperson and Vice Chairperson . Director Black opened the floor for nominations for Chairperson . Vice Chairperson Schnitzer nominated Kristy Reed. Commission Member Stewart seconded the nomination. Black asked if there were any other nominations. There were none. The floor was closed. Reed was declared Chairperson of the Cultural Arts Commission. Black opened the floor for nominations for Vice Chairperson . Commission Member Stewart nominated Donna Schnitzer for Vice Chairperson. Commission Member Emmanuel seconded the nomination. Black asked if there were any other nominations. There were none. The floor was closed. Schnitzer was declared Vice Chairperson of the Cultural Art Commission. Commission members congratulated Reed and Schnitzer. B. Discussion turned to an update on the Hampden Hall projector project. Recreation Manager Joe Sack informed the Board that the project is moving along and that Public Works will be coordinating the project. Sack stated that with a number of projects being planned right now, the projector project won't be going out to bid until the end of the month. Sack told the Board that he will have more information next month. The Board was also told that the majority of the Departments in the City are excited about participating in the project and see the benefit of having the projector. Jill Wilson , City Council Liaison, verified with Black that the recommendation made by the Board was that it is contributing $3,500 towards the projector with the option of adding an additional $1,500 if necessary. Black said that is correct. C. Black reported that City staff is currently working on the budget for 2013 . Board members were told that revenues have increased over the year but so has expenditures so each Department has been directed to maintain the 2013 budget at 2012 level with an additional two percent reduction. Black discussed areas of possible reductions, noting that they are looking at areas with the least amount of impact as possible. Black told the Board that he will keep them up to date as they move forward. Black also explained that the budget process consists of a number of meetings and things constantly change and the budget is not final until it is approved by City Council on second reading . The Board was told that there will be some reductions in all of the Departments in the City. City Council Liaison Jill Wilson spoke in regard to the difficulty in having to constantly make reductions in the budget and that most City's operate based off of revenue from property tax and when a City is landlocked like Englewood, it makes it very difficult. VI. Old Business Sack reminded the Commission that Funfest will be Saturday, August 11th. Sack distributed posters and fliers, noting that Cultural Arts Commission is listed on the flier as a having a booth. Emmanuel again brought up a logo for the Commission. Both Black and Wilson explained that the City has a policy that everything printed for the City or any event put on by the City has to have a City logo on it. Discussion turned to scheduling volunteers for the Commission's booth. VII. Committee Reports A. Discussion turned to Commission Member Kenney and a proposal for a new art project. Kenney stated that she is proposing a piece of art that can be created collaboratively. Kenney explained that her art project is based off of artist Olivia Gude who is known for her large art exhibits on places such as buildings or subway walls. Kenney stated that she is proposing something on a smaller scale but that the citizens and community will value and have joy in creating that is meaningful. Kenney explained that the project would be done in three phases: 1) Plan the project collaboratively, 2) Make the art as a group, and 3) Unveil the art project. Kenney reported that where she needs the most help with is where to hang it. Kenney said that she is thinking of Hampden Hall and that it could be either temporary or permanent. Kenney explained that it would be a scene of a subject, such as the history of Englewood's trains, that would hang on the interior windows and be made out of transparent fabric and/or paper. Samples of the fabrics were shown. Kenney discussed involving schools, families, etc.in making the scene; noting that she feels there a tremendous amount of untapped creativity in the community. Discussion followed. Commission members told Kenney that they like the idea of using textured tactile fabric and paper; noting that former Commission and Council Member Ray Tomasso makes paper. Kenney stated how this project would bring the community together in a joint collaboration of talents and resources. Commission members also commented that they like the aspect of family and community involvement. Stewart stated that she would recommend that it be a temporary piece of art and use the Commission as a Planning Board and open it up to the public to see if there is any interest. Discussion followed. Wilson stated that the next step would be a planning session . Kenney reported that she appreciates everyone's feedback and that she will come back in September/October with more information . B. There was no update for Englewood Arts . C. Schnitzer gave an update on the July Parks and Recreation Commission meeting . The Commission was informed of the Freedom Service Dog's Festival of the Bastardino scheduled on September 81h in Belleview Park and Pirates Cove. Schnitzer also reported that over 500 youth participated in this year's Jr. Golf program. VIII. Upcoming Events Besides Funfest, there were no other upcoming events . IX. Director's Choice Black informed the Commission that the Department will be submitting a grant application to Great Outdoors Colorado (GOCO) for the redevelopment of Duncan Park. Black reported that the Department has completed a design study of the Park that had been funded through a GOCO grant. Commission members were told that the redevelopment is expected to cost approximately $1.2 million. Black stated that the Department is requesting $350,000 from GOCO and will also be submitting a grant application in 2013 through Arapahoe County Open Space for $250,000 . X. Commission Member's Choice Emmanuel congratulated Reed and Schnitzer on their appointments. Emmanuel told the Commission that her father was recently appointed to the Commission of the Arts for Greenwood Village. Wilson distributed information on the Museum of Outdoor Arts exhibit, The Faux Show. Schnitzer told the Commission that the community garden has started publishing a newsletter. Schnitzer also reminded commission members to stop by the Rec Center to sign the card for former Chairperson Eric Bertoluzzi if they have not already . XI. Adjournment The meeting was adjourned at 6 :50p .m. D. Severa , Recording Secretary