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HomeMy WebLinkAbout2012-10-03 CAC MINUTESCity of Englewood CULTURAL ARTS COMMISSION Minutes of October 3, 2012 I. Call to Order The regular monthly meeting of the City of Englewood Cultural Arts Commission was called to order at 5:45pm by Chairperson Kristy Reed at the City Council Conference Room at the Civic Center building, 1000 Englewood Parkway. Present: Absent: Kristy Reed, Chairperson Donna Schnitzer, Vice Chairperson Amy Martinez, Alternate Commission Member Maggie Stewart, Commission Member Jill Wilson, City Council Liaison Carly Sellaro, Youth Commission Member Tamara Emmanuel, Commission Member Brianna Carey, Commission Member Kaylene Mccrum, Commission Member Karen Kenney, Commission Member Kate Dulaney, Englewood School District Liaison Mary Lynn Baird, Englewood School District Liaison Jerrell Black, ex officio Also Present: Joe Sack, Recreation Manager Tim Vacca, Museum of Outdoor Arts Liaison II. Review of Agenda There were no changes or additions to the agenda. Ill. Approval of Minutes Chairperson Kristy Reed asked if there were any changes and or corrections to the minutes of September 5, 2012. Reed requested that under Members Present, her title be corrected to read Chairperson. There were no other changes or corrections. The minutes were approved as amended. IV. Introduction of Guests LeighAnn Hoffhines , Communications Coordinator for the City Manager's Office was introduced. V. New Business A. Discussion was turned over to Ms. Hoffhines and the selection of art for the 2013 Calendar. Ms. Hoffhines informed the Board that a group of people had met earlier in the week to narrow the selection of entries down to the Top 50 . Discussion followed regarding the process for judging the art. Board members were invited to the Top 50 Art Reception that will be held on Wednesday, October 24th_ Judging of the artwork followed. B. Recreation Manager Joe Sack told the Board that in their packets is a document, 2011 Innovations, Volunteer and Corporate Support of Parks and Recreation. Sack explained that the document is an annual report for the Department of Parks and Recreation that shows costs saved through volunteers, grants, etc. Sack noted that the overall cost saved for 2011 was over $920,000 which helped to off-set City costs and helped to the Department provide services to Englewood citizens. VI. Old Business A. In regard to the Hampden Hall projector, Sack reported that a Request for Bids had gone out and three bids were received. Sack told the Commission that two of the bids were comparable and after confirming financial support from those Department's that had earlier committed, a company was selected and a contract has been completed. Discussion followed regarding the schedule for completion. The Board was told that the project should be completed by the end of the year, schedule permitting. City Council Liaison Jill Wilson asked how much the project is costing. Sack replied a little more than $20,000. Wilson asked how much the Cultural Arts Commission had contributed to the project. Sack replied $3,500. Wilson then asked if all the Departments contributed what they had earlier committed to. Sack said yes. Sack told the Board that when the project is completed, he will arrange a time after a Commission meeting where board members can go into Hampden Hall to view the project. Discussion followed regarding those that will be trained to operate the projector. The Board was also told that the project includes rewiring the sound system so that it can be operated from the back of the room . B. There was no update for Community Garden Art. VII. Committee Reports A. There was no update for Public Art. Board members commented on how they like the pink fountain in the City Center piazza area in recognition of Breast Cancer Awareness month. B. Schnitzer gave an update on the September Parks and Recreation Commission meeting. Schnitzer reported that Beverly Bradshaw with the South Suburban Park Foundation and South Platte Working Group 2, was present to discuss improvements that are being made to the High Line Canal and the South Platte River between Oxford Avenue and Union Avenue. Discussion followed. VIII. Upcoming Events Commission Member Stewart discussed the Chamber of Commerce's "Breasts for Colorado" event that is scheduled for Sunday, October yth in the Civic Center Atrium. Sack noted that the Chamber is expecting 100 to 150 people. Sack announced that the Parks and Recreation Art Exhibit will be opening on October 4th and will run through October 11th_ Board members were told that due to receiving very few entries this year, the exhibit has been moved to the Malley Recreation Center instead of Hampden Hall. Sack explained that more entries came in after the deadline but that only half the number of entries was received compared to last year. Sack noted that the artists are amateurs and not artist by profession. Wilson asked if any of the art is for sale. Sack replied that some of the art is, and will be noted on the identification card by each piece. Youth Member Carly Sellaro informed the Board that Englewood High School will be holding its annual Trick or Treat StreeUFood Drive on Saturday, October 2ylh at the High School beginning at 1 O:OOam. Sellaro said that admission is $3.00 but for every can of food that is brought, a dollar will be deducted from the admission fee. Board members were told of the Department's Annual Halloween Carnival will also be held on the 2yth beginning at 5:00pm. Sack reported that there have been several changes to this year's Carnival. IX. Director's Choice Sack congratulated Sellaro on her being selected for Englewood High School's Homecoming Queen. Board members also offered their congratulations. X. Commission Member's Choice Reed welcomed Sellaro and Commission Member Martinez to the Cultural Arts Commission. Reed asked them if they could tell the Board about themselves and why they wanted to serve on the Commission. Sellaro stated that she enjoys art, photography and digital photography and wanted to get art into the community. Martinez told the Commission that she is an amateur artist and also loves and appreciates art. Martinez reported that she enjoys going to art events and wanted to learn how to make Englewood better. Stewart told the Board that after the Commission gets through the Community Garden Art, she will be bringing to the Board discussion regarding the Art Bus; noting that currently there are several vacant spaces for art. Stewart informed the Board of the Boulder Open Studio Tour that is coming up on October 5th and ylh and 13th and 141h. Commission members were told that more information can be found at openstudidos.org. MOA Representative Tim Vacca announced that MOA has officially opened the "Untitled Art Show", an unaffiliated radio show that interviews artists live from the MOA gallery every Wednesday at 5pm. Discussion followed. Schnitzer reported that the Fiber Art Show will be October 25-2ih in the Community Room and that Englewood Arts has a new concert series for 2012-2013, Starlight Rhythms, that features jazz, rock and blues and pop . Wilson discussed new economic developments in the City of Englewood. XI. Adjournment The meeting was adjourned at 6:36p.m . D . Severa , Recording Secretary