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HomeMy WebLinkAbout1997-11-05 CAC MINUTESCity of Englewood Cultural Arts Commission Minutes of November 5, 1997 The regularly scheduled meeting of the City of Englewood Cultural Arts Commission was called to order at 5:45pm by Chairman Wolosyn at the Englewood Recreation Center, Conference Room. Members Present: Members Absent: Also present: Wolosyn, Spangenberg, Tomasso, Krueger, Lindsey, Warner, Peterson LaPorta Kreiger , Gootee Gary H ultberg, Recreation Service Manager Chairman Wolosyn asked if there were any changes or additions to the minutes of October 1, 1997. There were none . A motion was made and seconded that the minutes be approved as presented . The motion passed unanimously. Martha Warner, newly appointed Cultural Arts Commission member, was introduced. Changes to the Operating Board Manual were discussed. Changes include: 1) Pg . 1 -Item number VI should read "Roster of Committee Members and Past Members". 2) Pg . 2 -Election of Officers -change to "The chair may call for the election of new officers. Officers of the Commission can be elected for one-year terms . No officer shall serve in the same capacity for more than two (2) consecutive terms." 3) Pg. 2 -Add heading for Orientation of New Members with description to follow 4) Pg. 4 -Standing and Special Committees , paragraph one -"Each standing committee will have a Chair who will be re spo nsible for presenting a written report .... at least two weeks before the next regularly scheduled Board meeting, or in six weeks for the following meeting , whichever falls within the schedule for meetings and mailing of the agenda". 5) Pg. 7 -Qu orum -Change to four (4) members . 6) Pg . 14 -Include list of liaisons to the Cultural Arts Commission 7) Pg . 15 and 16 -Copies of Ordinance and Organizational Chart -clean copies. Chairman Wolosyn asked if criteria for requiring minimum attendance should be added. Recreation Manager Hultberg reported that he would ch ec k to see if it is appropriate since board members are appointed by council. Corrections to the manual will be made and new copies will be distributed. Chairman Wolosyn asked for Committee Reports. There was no change in the financial report sin ce the October meeting. Chairman Wolosyn asked if the Art in Public Places should be made a standing committee. Vice Chair Spangenberg suggested that a standing committee be formed for Art in Public Places since a recommendation was forwarded to City Council for funding for Art in Public Places. A motion was made by Vice Chairman Spangenberg and seconded by Commission member Krueger to form a committee of Art in Public Places. The motion passed 5-1. Commission member Lindsey questioned the motion . Chairman Wolosyn explained that as a standing committee, the Committee will be committed to working with Art in Public Places long term . Vice Chair Spangenberg moved to include the RTD Art at the Station under standing committees. Chairman Tomasso objected, stating it was premature since there are not definite plans other than for the platform. Commissioner Krueger agreed with Tomasso. The RTD Art at the Station would be kept as a Special Committee until further progress is made. Commission member Tomasso continued on the subject of the RTD Light Rail Station. Tomasso explained that windscreen and the piece of art would need to be completed six months prior to the operation of the station. Commission members talked in regards to the contest for the piece of art. Commission members agreed that more parameters need to be defined for the contest. Chairman Wolosyn stated that when the Cultural Arts Commission takes charge of the contest would be a good time to move the RTD Art at the Station under the status of a standing committee . Recreation Manager Hultberg explained that the length of time determines the status of a committee. A standing committee might be defined as meeting for a year or more . Discussion continued regarding a special committee to handle the details of the contest. Commission member Tomasso stated that it needs to be determined how much the group wants to assume for the project. Spangenberg replied that if it was more formalized, the Commission could agree on a commitment. Tomasso reported there would be a RTD meeting next week. Vice Chair Spangenberg reported on the Convening Committee. Spangenberg reported that the Committee is hoping to make a presentation to City Council on Monday, November 17th in celebration of 2003 days countdown to the event. Discussion moved on to the Feasibility Report. Vice Chair Spangenberg distributed copies of the feasibility study report. Commission member Krueger left the meeting at 6:31 pm. In regards to the donations received for the feasibility study, Recreation Manager Hultberg discussed a council request received from Mayor Burns. Burns asked why Jim Reese from the Chamber of Commerce was asking for their donation to be returned. Hultberg would respond to the council request with an explanation, stating that a letter would be sent to all donors updating them on the progress of the feasibility study . It would also be noted in the letter that they are welcomed to contact Janet Spangenberg if they had any questions. If an individual/organization would like their donation returned, the Committee is able to do so. Spangenberg spoke in regards to the Project 2003/Cultural Corridor. Spangenberg received the remaining plants from Englewood Garden Center's closing. Spangenberg spoke to the Englewood Historical Society regarding the plants. With Englewood Historical Society's approval, Spangenberg would like to see a public fundraiser/planting party in the spring. Currently, Spangenberg is caring for the plants. Commission members were updated on the development of Cinderella City . The CRNA/Compass group had reviewed the research/reports on Cinderella City . A workshop was held to discuss CRNA/Compass' recommendation. It has been recommended to save the Foley's building and move Englewood City Hall, Englewood Public Library and Municipal Court offices to the building. There has also been discussion regarding a cultural area if space exists. Chairman Wolosyn reported on the Plaza Statue. Hultberg reported that he had spoken to Dave Henderson from Engineering in regards to the pedestal. It has been determined that the pedestal will support 32,000 lbs. A written report would be forwarded. Chairman Wolosyn asked if there has been any progress concerning the recommendation sent to City Council on funding for Art in Public Places. Hultberg stated that there is some confusion regarding the . ' recommendation. Council Liaison Habenicht understood the 1 percent recommendation to be for new projects , and not for City Capital Projects, as rec ommended. The City Attorney will draft an ordinance after speaking to Habenicht. Discussion moved on to Director 's Choice . Hultberg announced the new Winter Activity Guides are out. Vice Chair Spangenberg commented that she went to the Englewood Theater! production of "Arsenic and Old Lace" at the Malley Cente r, and that it was a great producti o n. Spangenberg also commented on how much she enjoyed the Englewood Holiday Parade and Malley Bazaar. Spangenberg said that she had met Gary Sears , Englewood's new City Manager. Mr. Sears stated that he is aware of the benefits of cultural activities and is very interested in attending one or more of the Cultural Arts Commission meetings. Youth Commission Member Peterson asked a question in regards to the Cultural Arts Commission Outline and food service. Peterson then asked how she could volunteer her services. Commissio n members asked Peterson to bring a report back to the Commi ss ion in December on art at Englewood High School. Spangenberg also suggested that Peterson write a letter to Hank Long, Director of the Englewood Public Library , requesting an opportunity to display art from the high school at the Library. It was asked that th e letter be approved through the Chair and the Department of Parks and Recreation prior to being sent. C ommission member Lindsey left the meeting at 6:58pm. Commission member Tomasso updated Commission members on the status of General Iron and the development plans for property west of Fox. The meeting was adjourned at 7:02pm. Deborah A . Severa, Recording Secretary