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HomeMy WebLinkAbout2010-10-06 CAC MINUTES• I. CALL TO ORDER City of Englewood CULTURAL ARTS COMMISSION Minutes of October 6, 2010 The regular monthly meeting of the City of Englewood Cultural Arts Commission was called to order at 5:50pm by ex officio Director Black at the Civic Center City Council Conference Room . Present: Absent: Also Present: Karen Kenney, Commission Member Donna Schnitzer, Commission Member Maggie Stewart, Commission Member Tamara Emmanuel, Alternate Member Jill Wilson, City Council Liaison Jerrell Black, ex officio Eric Bertoluzzi , Chairperson Janet Moore, Vice Chairperson Heather Bartunek, Commission Member Mary Lynn Baird , Englewood Schools Liaison Kate Dulaney, Englewood Schools Liaison Tim Vacca, Museum of Outdoor Arts LeighAnn Hoffhines, Communications Coordinator, City of Englewood • II. REVIEW OF AGENDA • Black stated that under New Business, Ms. Hoffhines will also be talking about a submittal for the 2011 Governor's Arts Award. III. APPROVAL OF MINUTES Black asked if there were any changes or corrections to the minutes of September 1, 2010. There were none. The minutes were approved as presented. IV. INTRODUCTION OF GUESTS v. Black introduced LeighAnn Hoffhines , Communications Coordinator for the City of Englewood. NEW BUSINESS Ms. Hoffhines informed the Commission that MOA Representative, Tim Vacca, had brought to her attention the 2011 Governor's Arts Award. Ms. Hoffhines explained that after speaking to City Manager Gary Sears, it was decided to nominate the City of Englewood. Ms. Hoffhines explained that the Governor's Arts Award "recognizes and honors a Colorado town or city that celebrates and uses the arts as a focal point for community development". Discussion followed regarding the items that fit in with the nomination including MOA, Englewood Arts, David Taylor, etc . Commission members were told that the deadline for the nomination is the end of October. Discussion turned to judging for the 2011 Englewood Calendar. Ms . Hoffhines stated that • there were 163 entries with entries from all of the Englewood schools. Ms. Hoffhines explained that the entries were narrowed down to fifty that will be honored at the Top 50 Artist Reception on Wednesday, October 2ih. Commission members were told that City Council members have also had the opportunity to judge the artwork. Judging of the artwork followed. While Ms. Hoffhines tabulated scores from the judging, Black gave an update on the 2011 Budget. Black informed the Commission that City Council has passed the 2011 Budget on the first reading. Black reported that included in the budget was $6 ,000 sponsorship for Englewood Arts, full funding for Friday Night Rec Zone, the elimination of After-School Rec Zone, half the funding for the Summer Concert Series and the elimination of Funfest. In regard to half of the funding for the Summer Concert Series, Black told the Commission that Englewood Environmental Foundation (EEF) will be picking up the other half of the funding so the concert series will continue for next year. Black also reported that while funding for Funfest has been eliminated, the Englewood Chamber of Commerce is looking at picking up the event or doing something similar. Black stated that also included in the 2011 budget is $3 ,000 for Art Fest planning, with the understanding that event money will be through donations . Also approved in the budget was funding for the Malley Senior Recreation Center extended hours. Black explained that the extended hours program will cost $30 ,000 in which the Malley Center Trust Fund has agreed to pay for half the cost for the first three years. City Council Liaison Jill Wilson spoke in regard to the Art Bus and • how City Council is working to find means to keep the bus running. In regard to the elimination of Funfest, Alternate Member Emmanuel asked if the money is raised, would the program be reinstated . Black responded that City Council would have to approve the reinstatement of the program. Black went on to explain that City Council had some very difficult decisions to make in which they spent a lot of time and effort going through everything in detail. VI. OL D BUSINESS Commission Member Schnitzer gave an update on the Community Garden. Schnitzer reported that the new wooden gate that an Eagle Scout was working on is now installed. Schnitzer talked about the Harvest Soiree that was held a few weeks ago and stated that everyone had a good time. Discussion turned to an update on the Englewood Art Fest. MOA Representative, Tim Vacca told the Commission that there was twelve people who showed up to the Public Forum last month; noting that they were all very excited about the event. Vacca said that there was some concern with using the word Englewood in the name of the event so the committee is now looking at a new name . Commission members were told the committee has made some good contacts with performers and has now started planning for space and cost. Discussion ensued regarding an entry fee. • • • • Black asked Vacca when he thought the committee would make a final determination if it will move forward with the event for 2011. Vacca told Black that the Committee is determining the number of spaces available for vendors, cost, etc. and will then do a general service plan. Vacca stated that he has been working with a local event planner to help in determining the costs involved. Vacca told the Commission that the Museum of Outdoor Arts has said that it is willing to be a sponsor. Ms. Hoffhines returned with the results of the judging of the artwork. Commission members were reminded of the Top 50 Artist Reception that will be held on Wednesday, October 2?1 11 from 5:30-6 :30pm. Ms. Hoffhines also reported that the artists whose artwork was selected for the calendar will be recognized at the Monday, November 15 th City Council meeting. VII. COMMITTEE RE PO RTS There was no update for Public Art. Commission members were told that there will be an Englewood Arts concert, CSO Chamber Ensemble, this Saturday at 2 :00pm. Schnitzer told the Commission that discussion at the September Parks and Recreation Commission meeting mostly pertained to budget. Schnitzer told the Commission that the Parks and Recreation Commission was informed that the City was successful with a Tri- County grant application for two community gardens at Clayton Elementary and Charles Hay World School. Black explained that the grants are under the City of Englewood but that the City will be partnering with the Englewood School District and Denver Urban Gardens . VIII. UPC OMING EVENTS Vacca discussed upcoming events for the Museum of Outdoor Arts including the opening of Griffin & Sabine and Beyond, Nick Bantock: A Retrospective in addition to Hudson Holidays. IX. DIRECT OR 'S CH OICE Discussion turned to Director's Choice. In regard to the Tri-County grants that was spoken about under Parks and Recreation Commission update, Black informed the Commission that there were two other grants that the City also received, an updated bicycle master plan and an improved pedestrian movement on Broadway, both of which will be handled through Community Development. Black discussed with the Commission the resignation of Commission Member Enger and the process to fill the vacancy. Black explained that in January and June , City Council goes through an application and interview process to fill the vacancies on the various boards and commissions in the City . Schnitzer asked if Cultural Arts Commission members can sit in on the interviews . Black replied no, that it is a City Council decision . Black did note that City Council does ask that the Chairperson of each Board and Commission to write a letter to City Council with his/her recommendation of commission members that are reapplying , etc. Black told commission members that he will keep them posted on the process . X. COMMISSION MEMBERS CHOICE Wilson informed the Commission of a potential buyer of the Englewood Depot building who has plans to restore the building and run an architectural design company out of it. Discussion followed regarding the impact to the community garden. In regard to Commission Member Kenney's desire to have a candlelight walk in conjunction with the holiday tree lighting, Wilson told Kenne y that the Englewood Chamber of Commerce is talking of taking over the event for this year. Wilson encouraged Kenney to talk to City Council Member Randy Penn who is also involved with the Chamber. Kenney stated that she did speak with someone from the Chamber who invited her to the next meeting. Kenney told the Commission that the Chamber is talking about turning it into a flashlight walk. Discussion followed . XI. ADJOURNMENT The meeting was adjourned at 7:00pm. I sl D. Severa Recording Secretary • • •