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HomeMy WebLinkAbout1999-06-16 CAC MINUTES• I. • II. • CALL TO ORDER City of Englewood CULTURAL ARTS COMMISSION Minutes of June 16, 1999 The special meeting of the City of Englewood Cultural Arts Commission was called to order at 5 :45pm by Chairperson Wolosyn at the Englewood Recreation Center, Conference Room. Present: Absent: Also Present: NEW BUSINESS Olga Wolosyn, Chairperson Martha Warner, Vice Chairperson (arrived at 5:46pm) Rosemary LaPorta, Commission Member (arrived at 6:07pm) Janet Spangenberg, Commission Member (left at 6:52pm) Ray Tomasso, Commission Member Jerrell Black, ex officio Corrine Lindsey , Commission Member Gary Hultberg, Recreation Manager Alex Habenicht, City Council Liaison Julie Grazulis, City Council Member (arrived at 5:48pm) Mike Heberling, Youth Commission Member Marilee Utter, Citiventures (left at 6:29pm) Lauri Dannemiller, Neighborhood and Business Development Selwyn Hewitt, Englewood resident with Arapahoe Philharmonic (left at 6:28pm) Director Black introduced Marilee Utter with Citiventures. Black explained that Ms. Utter is working with Bob Simpson, Director of Neighborhood and Business Development, in the development of CityCenter Englewood; particularly the Museum of Outdoor Arts and David Taylor Dance Company. Bob Simpson was not able to attend tonight 's meeting . Discussion was turned over to Ms. Utter. Ms . Utter reviewed the June 2 , 1999, presentation regarding the proposal for the Museum of Outdoor Arts for leased space at CityCenter Englewood. The Museum of Outdoor Arts is requesting approximately 7 ,000 square feet of space with a five-year lease plus three 5-year options for twenty years . The City of Englewood would contribute $84 ,000/year plus installation of outdoor art at an estimated cost of $100 ,000 , plus $1 annual rent , utilities, building standard security and custodial , an estimated cost of $45 ,000 /year. Ms. Utter then explained the proposal for the David Taylor Dance Theater. Ms. Utter stated that David Taylor is asking for approximately 7,500 square feet of interior space with the opportunity for shared community space, outdoor plaza performance space and separate storage space. The leased space would be on the same terms as the Museum of Outdoor Arts with a five-year lease plus three 5- y ear options totaling twenty y ears. The City of Englewood would provide the space for $1 per year, plus City utilities , building standard security and custodial for an estimated value of $33 ,000 per year. The City of Englewood would also pay David Taylor Dance Theater $40 ,000 per year. Contributions by the David Tay lor Dance Theater were then discussed . Ms. Utter explained that the Dance Company would do all of the interior tenant improvements , including as much glass as possible on studio walls to encourage public viewing, estimated value of $300 ,00-$350,000. Commission members were told that the space would include a rotating exhibit for the Carson-Brierly Dance Library , Colorado 's only dance library. Ms . Utter went on to explain other contributions by the Dance Company including all of the David • Taylor Dance Theater operations would be moved to the site. David Taylor would guarantee the production of no less than 3 "major" performances each y ear, 2 "minor" outdoor performances and "open" company rehearsals and classes for the public no Jess than 6 times per year at the site. In addition, Englewood residents would receive a I 0% discount on all classes and program tickets. David Taylor has committed itself to assisting the Englewood Recreation Center in providing more classes if desired and working with local high schools to set up credit classes. Ms . Utter reviewed the schedule for the David Taylor Dance Theater. The proposal for David Taylor, along with the Museum of Outdoor Arts , will be going to City Council for their approval on July 6, 1999. Discussion followed. Council member Habenicht asked for a report from Commission members who visited the David Taylor D~nce studio in Littleton. Comments followed . Commission member Tomasso asked in regards to soundproofing of the facility. Ms . Utter stated that the David Taylor Dance Theater would be responsible for the tenant finish. Discussion followed regarding the benefits of having David Taylor at the site. Director Black spoke in regards to the 15,000 square feet of cultural space. Black told Commission members that he wanted them to understand that the Museum of Outdoor Arts and David Taylor Dance Theater would consume all of the space. The Cultural Arts Commission would not have the • 2 ,000 square feet of space that was requested . Discussion followed . Commission members reviewed the floor plan for the second floor of the Civic Center. Council member Habenicht iterated that she wanted the Department of Parks and Recreation to remain in charge of the area. A motion was made by Commission member Spangenberg and seconded by Commission member LaPorta that the Cultural Arts Commission ask City Council to move forward with negotiations with the Museum of Outdoor Arts and David Taylor Dance Theater in occupying space at CityCenter Englewood. The motion passed unanimously. Vice Chairman Warner made an objection to the motion , stating that although she was in favor of MOA and David Tay lor havin g a presence at the CityCenter site , she was speaking out due to no space being available for the Cultural Arts Commission at this time. Warner went on to say that from the beginning the Cultural Arts Commission requested space at the site , and now they are told there is none. In regards to Warner 's comment, Council Member Habenicht told Warner that over time , o pportunities would arise for additional space . Habenicht asked Ms. Utter as to the willingness for collaboration from MOA a nd David Tay lor. Ms . Utter explained that it is their intent to cooperate as much as it allowed . Discussion followed. Ms. Utter left the meeting . Discussion was turned over to Lauri Dannemiller with Neighborhood and Business Development. • • • • Dannemiller stated that the City of Englewood, in cooperation with Wal-Mart, is in the process of negotiating a public art wall for the Englewood CityCenter site. Plans call for the 20' x 40' wall to be located near the southwest corner of the Wal-Mart site. The City of Englewood and Wal-Mart would share the expense of the project. Dannemiller explained that she is looking for assistance from the Cultural Arts Commission regarding the art wall. Dannemiller went on to explain that a conceptual plan for the wall needs to be endorsed by Wal-Mart and the City of Englewood, incorporating the aforementioned factors, prior to closing the real estate transaction on the site, scheduled for mid-August. Dannemiller reviewed the issues concerning the art wall, including: Budget: Dannemiller stated that although there is no discernable budget available for the project, the investment must be acceptable to both parties, relevant to the size of the project and include all costs (design drawings, installation and maintenance costs). Research has shown that a public arts project similar to this size ranges in the cost of $75-$200/sq. ft; a total of $60,000-$160,000. Dannemiller reported that the City of Englewood would be responsible for the maintenance of the wall. Design Standards: Currently , the design of the project is unrestricted, with limitations coming from size and cost of the project. Initial concept of the project is tile, glass, mosaic, clay or stone illustration with a theme embodying the design and conceptual standards of CityCenter Englewood. Final design selection would require agreement from the City of Englewood and Wal-Mart . Commission Procedures: Dannemiller explained that due to the size and unique nature of the project, it was safe to assume that a limited number of artists are suited to this type of project. Dannemiller suggested that requirements be confined to those artists who have completed public art of this magnitude and scope, to assure quality work and limited ongoing maintenance for the City of Englewood. Commission members disagreed with Dannemiller that the project should be limited to only those artists who have experience with similar projects . Commission members felt that it would be too limiting. Council Member Habenicht spoke in regards to budget for the project, stating that it was her understanding that Wal-Mart would be responsible for the cost of the project. Dannemiller stated that her discussion with Bob Simpson, Director of Neighborhood and Business Development, was that the cost would be a fifty-fifty split, but that City Council would have the final decision. Director Black reported that he would schedule a meeting with Simpson, Dannemiller and himself to discuss the issue. Habenicht asked that the Cultural Arts Commission be involved with the selection of art. Habenicht also suggested that the committ~e for the art wall use the same procedure as the Art at the Station. Black stated that he would sit down with Ms . Dannemiller to go over the process. Commission member Tomasso commented that a representative from MOA be on the selection committee. Recreation Manager Hultberg reported that MOA has asked for their input due to the wall having an impact on all of their collection . Habenicht noted that the Cultural Arts Commission wants final approval on selection for the art wall. Discussion followed regarding a timeline for the project. Dannemiller asked if an installation date of December 2000 was possible. Black commented that Cicy Council was scheduled to give approval on • the project by mid-July. Black asked if there would be enough time to come up with design standards. The design standards would need to be in place before Wal-Mart closes in mid-August. Black stated that the key is what has to be approved. Dannemiller discussed what is required for closing with Wal-Mart, including costs, design standards, etc. Chairperson Wolosyn reported that she would forward information she has regarding Art at the Station to Ms. Dannemiller. Commission member Warner asked if Wal-Mart has done a project like this before. Dannemiller responded no, that they are looking for direction on this project. Dannemiller would be at tfie next Cultural Arts Commission meeting on July 7, 1999 to follow up with answers from tonight's meeting. II. DIRECTOR'S CHOICE AND COMMISSION MEMBER'S CHOICE Council Member Habenicht suggested that the Cultural Arts Commission invite a liaison from the Englewood School Board to its meetings. Chairperson Wolosyn discussed responsibilities of the art wall for the Cultural Arts Commission . Vice-Chairperson Warner addressed an article regarding the South Suburban 's newly formed Art in Public Places committee. The article will be included in with the July Commission packet. Habenicht announced that interviews for Commissions and Boards were held. Habenicht reported that those that reapplied were re-appointed. Youth Commission member Heberling suggested that there be liaisons from MOA and DTDT on the Cultural Arts Commission. Habenicht reminded Commission members of the Study Session on Tuesday, July 6, 1999 , 6:00pm on CityCenter Englewood. City Council will be reviewing the MOA and DTDT proposals. VII. ADJOURNMENT The meeting was adjourned at 7:03pm. Deborah A. Severa, Recording Secretary • •