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HomeMy WebLinkAbout2000-09-06 CAC MINUTES• • • I. II. CALL TO ORDER City of Englewood CULTURAL ARTS COMMISSION Minutes of September 6, 2000 The regular monthly meeting of the City of Englewood Cultural Arts Commission was called to order at 5:46pm by Chairperson Bertoluzzi at the City Manager 's Conference Room at the Civic Center building . Present: Absent: Also Present: Eric Bertoluzzi, Chairperson Rosemary LaPorta, Vice Chairperson John Gates , Commission Member (arrived at 6:08pm) Janet Moore , Commission Member (arrived at 5:57pm) Ray Tomasso , Commission Member Martha Warner, Commission Member (left at 6:44pm) Olga Wolosyn , City Council Liaison (arrived at 5:58pm) Jerrell Black, ex officio Corrine Lindsey, Commission Member Gary Hultberg, Recreation Manager Julie Grazulis, City Council Member (arrived at 6:00pm) Mary Lynn Baird, Liaison to the Englewood School District Amy Doe , Program Administrator for Special Events , Parks and Recreation LeighAnn Hoffhines , Communications Specialist for the City of Englewood (left at 6 : I Opm) REVIEW OF AGENDA Chairperson Bertoluzzi asked if there were any changes or additions to the agenda. Commission member Warner stated that she had an item for discussion but that she would have to leave tonight's meeting early. Bertoluzzi stated that he would have her discuss the item under Old Business. III. APPROVAL OF MINUTES Chairperson Bertoluzzi asked if there were any additions or corrections to the minutes of July 5, 2000. Bertoluzzi stated that he had some changes. Under Item V. New Business, paragraph one, where it stated that Mr. Copenhaver was brought into the Committee as a Facilitator; Bertoluzzi reported that Mr. Copenhaver joined the Committee as a member and then began facilitating the meetings. Continuing under New Business, paragraph four, the sentence beginning "Gates said a proposed parking structure", Bertoluzzi changed the words "three stages" to "theater". Also in paragraph four, last sentence, "building" was changed to "site". Item VI, Committee Reports, paragraph two, Bertoluzzi corrected "fac" to faq. Item VII, Director's and Committee Members Choice, last paragraph, Bertoluzzi asked that it read "Commission mem be rs assured Gates that he had done much for the Commission, particularly creating the architectural renderings for the Cultural Arts Center". A motion was made to accept the minutes as amended. The motion passed unanimously . Chairperson Bertoluzzi asked if there were any additions or corrections to the minutes of August 2, 2000. Bertoluzzi stated that the meeting was not cancelled due to no agenda items. The minutes would be changed to read "The regular monthly meeting of the Englewood Cultural Arts Commission was cancelled due to scheduling conflicts". A motion was made to accept the minutes as amended. The motion passed unanimously . IV. INTRODUCTION OF GUESTS LeighAnn Hoffhines, Communications Specialist for the City of Englewood , was introduced. Amy Doe, Recreation Administrator for Special Events for the Department of Parks and Recreation, was also introduced . V. NEW BUSINESS Chairperson Bertoluzzi turned discussion over to Ms. Hoffhines. Ms. Hoffhines stated that she was at tonight's Cultural Arts meeting to enlist the help and support of the Cultural Arts Commission for the City of Englewood 's 2001 calendar. Ms . Hoffhines went on to explain that as done in the previous year, the 2001 calendar will feature artwork from students of Englewood schools , including public, private, and home-schooled . Ms. Hoffhines asked the Cultural Arts Commission to again serve as the selection committee . In regards to the selection process for the artwork, Ms. Ho ffhines explained that due to the lack of artwork from the higher grades last year, the selection for the 2001 calendar would be an open process and not based on grades as done last year. Discussion followed regarding possible changes to the process in order to reduce the amount of time for selecting the artwork. Ms . Hoffhines distributed information pertaining to the 2001 Calendar art contest , the same information distributed to Englewood students. In regards to the selection process , Recreation Manager Hultberg suggested that Ms. Hoffhines develop a procedure for the selection of artwork, of which would be included in the packet for the next meeting. Hultberg went on to explain that once the Commission members view the procedure and still have questions, they were welcome to contact Ms. Hoffhines with questions or comments . Director Black commented on the amount of time that Ms. Hoffhines has put into the calendar and complimented her on the wonderful job she has done on the calendar. Ms. Hoffhines left the meeting . Discussion moved on to Community/Cultural Space at the Civic Center building. Director Black told Commission members that City staff had met with City Council last night in regards to the cultural space. Commission members were told that $200 ,000 had been allocated for the completion of the space, but that the final cost for finishing the space comes to approximately $430 ,000. Black said that although City Council liked the design of the space , they were concerned about the amount, and has asked staff to go back and create a phasing proposal. Black explained that a phasing proposal would be where things such as closets, dressing rooms, flooring , etc., would be phased in at a later time once the money becomes available. • • Director Black told Commission members that staff from the City would be meeting with David Tryba to discuss changes for the space. Black stated that a key element to the changes to the space is an elevator. Black went on to explain that Mayor Bums has received comments regarding there not being an elevator available from the I st to the 2nd floor on the west side of the Civic Center building during non-business hours. Black told Commission members that staff would try to incorporate the elevator • into the design of the cultural space with the concept to create the same space/design as if there was not an elevator . • • • Black went on to tell Commission members that City Council had asked if the revised plans needed to be brought before the Cultural Arts Commission for its approval prior to coming back to City Council. Black told them yes. Black went on to explain that the revised plans would be presented to City Council at the Budget Workshop on September 30th. Black noted that it only leaves a couple of weeks to make the revisions. Black suggested that once the plans have been completed, a special meeting of the Cultural Arts Commission be held; and ifthat is not possible , a couple of members meet to review the new design and give their approval. Black noted that he did not want to re-present the changes to City Council without the Commission's prior approval. In regards to the elevator, Recreation Manager Hultberg commented that it would represent I 00 square feet of space. Commission member Tomasso asked where the cost had increased. Director Black stated that one of the items could have possibly been the original estimate per square foot. Discussion followed. Commission discussed noise that would be generated from the elevator. Staff explained that the restrooms , a classroom and a hallway would surround the elevator and that there should not be a lot of noise generated by the elevator. The question was asked if the Commission could have a look at the space at the next month's Cultural Arts Commission meeting. Black thought the request could be accommodated. In regards to the Commission reviewing the revised changes prior to the City Council Budget Workshop, Director Black reiterated the time constraints and assured Commission members that as much information that is available would be given to them prior to going to City Council. Black also commented that there might be very little notice in regards to a special meeting. Commission members were told to wait to hear from staff in regards to the date and time for the special meeting. Chairperson Bertoluzzi asked if the intended uses for the space has changed due to the costs and elevator. Director Black replied no. Discussion was turned over to Director Black and Wal-Mart grants. Black informed Commission members that he had received a phone call from the Assistant Manager from Wal-Mart, regarding Community Grants that they would be giving away at their Grand Opening Ceremony . Black explained that $10,000 would be awarded , with the maximum of $2,000 per grant. Commission members were told that the Department of Parks and Recreation had submitted four grants, including one to help with the Cultural Arts Commission 's feasibility study . Black announced the Grand Opening Ceremony would be Wednesday, September 20 1h at 8:00am. Black commended Wal-Mart for wanting to be part of the community . Chairperson Bertoluzzi thanked Director Black for including the Cultural Arts in the grant submittals. - VI. OLD BUSINESS Commission member Warner was given the table to discuss a letter she had received pertaining to a conflict of interest with the selection for the Wal-Mart Art Wall. Discussion followed . Warner suggested the topic be on the agenda next month for discussion and that a policy be created by the Commission to prevent the same thing happening to them with future projects . Commission member Tomasso showed the Trammel Crow application he had received in the mail, and its statement referring to conflict of interest. Recreation Manager Hultberg reminded Commission members that another committee, and not the Cultural Arts Commission, made the decision regarding the Wal-Mart Art Wall. Commission member Warner reiterated that the issue needs to be addressed by the Cultural Arts Commission. The item would be put on next month's agenda for discussion. Chairperson Bertoluzzi asked Council Member Grazulis to update the Commission regarding David Taylor. Grazulis announced that City Council approved moving forward with negotiations to have David Taylor come into the CityCenter development. Grazulis reported that although the costs were more than expected, David Taylor has agreed to go back and take a look at figures . Grazulis went on to explain that the City of Englewood would pay for the core and tenant finishes to the 9,200 square feet but that David Taylor would, in return, pay rent. Grazulis noted that the lease would be for five years with the option to renew and the possibility of rent being raised every five years. Grazulis justified the costs put forth by the City in relation to the performances that would be provided by David Taylor. VII. COMMITTEE REPORTS Chairperson Bertoluzzi told Commission members that he had been contacted in regard to a Commission member sitting on the selection committee for the Trammel Crow Art Wall. Bertoluzzi stated that he took the liberty to select Commission member Moore. Discussion was turned over to Moore. • Commission member Moore gave an update on the Call for Entries. Moore reported that the first meeting was held August 21 st where the process was discussed along with the submittal by committee • members of all known artists who would possibly be interested in submitting proposals. Moore explained that all entrants for the Wal-Mart Art Wall would be receiving information pertaining to the Trammel Crow Art Wall. Discussion followed regarding the location and proportions of the wall. The wall would be located on the West Side of the parking garage to the residential development. Final decision for the Art Wall would be October 17th. City Council Liaison Wolosyn briefed Commission members on developments with the Exploratory Committee. Wolosyn announced that the Committee would be presenting the business plan for a cultural/performing arts center to City Council on Monday , September 25 1h. Wolosyn reported that the Committee is co"ntinuing to have public meetings. Wolosyn commented on the Parents meeting on August 24th. In regards to the August Parks and Recreation Commission meeting, Director Black reported that the Community Development Department is updating the Comprehensive Plan for the City of Englewood. Black explained that one area that is being revised is Open Space. Other areas include Housing, Economic Development and Transportation. Black stated that one or two Parks and Recreation Commission members would be serving on the Committee. Chairperson Bertoluzzi asked who would be representing the Cultural Arts portion for the City of • Englewood. City Council Liaison Wolosyn explained that not every section is being reviewed. Director Black stated that he thought Community Development would be open to having someone from the Cultural Arts Commission serve on the committee. Bertoluzzi asked Black if he thought • Cultural Arts should be represented on the Committee. Black responded that there might be a possibility because of transportation, entry monumentation , theaters, etc. Black offered to contact Harold Stitt from Community Development. VIII. DIRECTOR'S AND COMMISSION MEMBER'S CHOICE • IX. • Commission Member Tomasso discussed a Call for Entry he had received pertaining to a library at the former Lowry Air Force Base. Vice Chairperson LaPorta commented on the Up Close and Musical performance that she had attended. LaPorta stated that it was a wonderful performance. Discussion followed regarding the Loveland Sculpture Art Show, attended by Amy Doe. Recreation Manager Hultberg spoke in regards to the Olde Tyme Fair that took place on August 26th and 27th. Hultberg reported that it was very successful with approximately 5,000 to 6,000 people in attendance. Hultberg explained that this year's event included two art components. Englewood Public School 's Liaison Mary Lynn Baird discussed a project/theme that some of the Elementary Schools art teachers will be taking on, "What Makes a Person Become an Artist". Chairperson Bertoluzzi stated that the Business Plan for the Performing/Cultural Arts Center is complete. Bertoluzzi commented what a pleasure it has been being involved with the project. Bertoluzzi also thanked Director Black and Recreation Manager Hultberg for their help . ADJOURNMENT The meeting was adjourned at 7:19pm. Deborah A. Severa, Recording Secretary