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HomeMy WebLinkAbout2000-01-05 CAC MINUTESCity of Englewood CULTURAL ARTS COMMISSION Minutes of January 5, 2000 • I. CALL TO ORDER • • II. The regular monthl y meeting of the City of Englewood Cultural Arts Commission was called to order at 5:47pm by Chairperson Bertoluzzi at the Englewood Public Library, Perrin Room. Present: Absent: Also Present: Eric Bertoluzzi, Chairperson Corrine Lindsey , Commission Member (left at 6:30pm) Ray Tomasso, Commission Member Martha Warner, Commission Member Jerrell Black, ex officio Rosemary LaPorta, Vice Chairperson Janet Spangenberg, Commission Member Mike Heberling, Youth Commission Member Olga Wolosyn, City Council Liaison Gary Hultberg, Recreation Manager Mary Lynn Baird, Liaison, Englewood School District Bervette Williams, Liaison, Public Library Board APPROVAL OF MINUTES Chairperson Bertoluzzi asked if there were any additions or corrections to the minutes of December 1, 1999. Commission member Lindsey asked in regards to discussion that took place concerning attendance of Commission members. Lindsey discussed her reasons for her absences and stated that even though she may not be in attendance, she always makes a point to support the Cultural Arts Commission in her other activities. Director Black explained the end-of-year attendance record that is given to City Council. Chairperson Bertoluzzi asked if there were any City Commissions or Boards that had attendance requirements. Williams, liaison to the Public Library Board, reported that the EPL Board does have a policy. Williams explained. Commission member Tomasso pointed out that his report from the Friends of Dard Hunter 1999 Annual Meeting was not included in the packet. The report would be included in the February Commission packet. A motion was made to accept the minutes as presented. The motion passed unanimously. III. INTRODUCTION OF GUESTS There were no guests. IV. NEW BUSINESS Due to Council Member Grazulis not being present, discussion pertaining to the "Pro metheus" Statue would be postponed until the February meeting. Discussion moved on the Feasibility Study/Financial Plan . Director Black reported that he had met with Jim Copenhaver, who had been hired by the Exploratory Committee to develop a financial plan for a Performing/Cultural Arts Center in Englewood, to review his proposal. Gary Hultberg, Recreation Manager was also present at the meeting. Black explained that Mr. Copenhaver is making I the suggested changes and that the revised proposal should be available for review in the next couple of weeks. The restructured proposal will then be brought to the Cultural Arts Commission for its approval. Black added that Mr. Copenhaver would also be making a presentation to the Cultural Arts Commission . • Director Black turned discussion over to a Cultural Arts Commission Liaison to the Parks and Recreation Commission. Commission members were reminded that several months ago, the Parks and Recreation Commission suggested to the Cultural Arts Commission to appoint a Liaison to the Parks and Recreation Commission. Black explained how a liaison would be beneficial in keeping both Boards apprised of activities, programs, etc. Black asked for a volunteer. Due to no one volunteering and the absence of four members, it was decided to wait until next month. Discussion moved on to cultural space at the Civic Center. Chairperson Bertoluzzi distributed Resolution 42, Series I 999, the reserving of cultural space at the new City Civic Center. The resolution recommends reserving approximately I 5,000 square feet of space for a period of up to 18 months in order for the Cultural Arts Commission to determine uses for the space. Bertoluzzi discussed the Commission's responsibilities as stated in the resolution. Director Black continued the discussion, informing Commission members that the Museum of Outdoor Arts will be at Monday night's City Council meeting to request additional space at the Civic Center. Black explained that MOA had originally received the requested 7,500 square feet of space; but with some unforeseen alterations, they are now receiving less than 7,500 square feet. Black went on to explain that additional space is available due to David Taylor not coming to the Civic Center building. Information regarding MOA's request for additional space was distributed to Commission members. • In regards to the information just distributed, Director Black advised Commission members that City Council has not received the information. Per discussion with Assistant City Manager, Mike Flaherty, it was determined that the Cultural Arts Commission needed to review the information prior to Monday night's discussion with MOA. Discussion moved on to the two proposals submitted by MOA. Director Black reviewed the two plans, A and B. Plan A consisted of MOA taking all of the remaining space, having a total of approximately 12,700 square feet. Plan B involved MOA requesting approximately 2,500 square feet of additional space to compensate for the space lost. Director Black asked for feedback from the Cultural Arts Commission regarding the proposals to take to City Council for Monday night's discussion. Commission members asked that if the Department of Parks and Recreation had the space, how it would be used. Commissior: members were informed that it looks as if the Department of Parks and Recreation will be programming all activities at the Plaza, and therefore, would need some office space for a staff person. Black also stated that there is need for a Conference Room, which would be used in conjunction with MOA. In regards to remaining space, Black explained that he is not aware of anything specific but for now would have it as a common area to allow for flexibility. Chairperson Bertoluzzi asked if MOA had discussed uses for the additional space. Director Black replied that he is not aware of MO A's intentions, and that all discussions so far have been with Mr. Flaherty, Assistant City Manager. Black added that City Council has asked Mr. Flaherty to discuss • financing with MOA. • • • v. Chairperson Bertoluzzi asked if the common space could be rented . Director Black replied that he thought so, but that he would verify. Englewood School District Liaison Mary Lynn Baird pointed out that although MOA has an outstanding program and that they should be given additional space if needed, the space would not be available fo r the City to use later if it is all given to MOA now. Commission member Warner commented that she would like to see the space remain open. In re gards to a recommendation concerning the proposals, Chairperson Bertoluzzi commented that he was not willing to make a recommendation because of the lack of information . The question was asked who would pay for the space if the City retained it. Director Black stated that it has not been decided yet. Discussion ensued. After considerable discussion, it was recommended that at Monday night's discus sion, that Director Black relay to City Council that the Cultural Arts Commission would not like to see all of the remaining space go to MOA. The Cultural Arts Commission, though, would support City Council in giving MOA an additional 2,000 square feet, and have the remaining 4,000 square feet held for other cultural purposes. Commission members concurred with Black. OLD BUSINESS Discussion moved on to the Art Council. In regards to the information requested by EFOT (by laws and articles of incorporation) for the City Attorney to review, Commission members were informed that a portion of the information has been received and that they are waiting on the rest to give to the City Attorne y . Commission member Tomasso reported that the Book Arts League has signed a contract to rent space in Lafayette; but that the Book Arts League is still interested in being a part of the City of Englewood . Tomasso added that the League is trying to form a Board. VI. COMMITTEE REPORTS Commission members reviewed the revised Public Art Procedure. A motion was made by Commission member Tomasso and seconded by Commission member Warner to adopt the Art in Public Places, Art Selection Guidelines, draft of 11/4/99. The motion passed unanimously. In regards to the Walmart Art Wall, Director Black explained that an Art Wall Committee has been formed, directed by Neighborhood and Business Development. Commission members were informed that NBD is asking for two liaisons from the Cultural Arts Commission to serve on the Committee. Committee liaisons would be Commission member Warner and Vice Chairperson LaPorta. Recreation Manager Hultberg would be the staff liaison. Chairperson Bertoluzzi updated Commission members on the Exploratory Committee. Bertoluzzi reported that information has been given to Jim Copenhaver. Discussion followed regarding progress being made including devising a case statement, curriculum and organization structure . There was no new business for Cultural Corridor and Centennial Celebration. VII. DIRECTOR'S AND COMMISSION MEMBER'S CHOICE In regards the Little Dry Creek Sculpture Garden and the Opening Celebration , and Chairperson Bertoluzzi 's request for an itinerary for the ceremony , Recreation Manager Hultberg reported that he had received information from The Society for the Preservation of Humanity today. Hultberg said that the information has not been reviewed , but is available to members for viewing prior to the next meeting. Information sent included written material and a video . Commission member Warner requested that "reduced fee for Englewood Citizens for MOA'' be put on the next agenda. Director Black responded that he is planning on having a conversation with Rodney Lontine of MOA in the next few weeks. Information will be brought to the next meeting as to how to proceed. Director Black wished Commission members a Happy New Year, and explained that there would be a lot of new and exciting things happening this coming year. IV. ADJOURNMENT The meeting was adjourned at 7:17pm. Deborah A. Severa, Recording Secretary • • •