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HomeMy WebLinkAbout2000-02-02 CAC MINUTES• • • I. II. III. CALL TO ORDER City of Englewood CULTURAL ARTS COMMISSION Minutes of February 2, 2000 The regular monthly meeting of the City of Englewood Cultural Arts Commission was called to order at 5 :5lpm by Commission Member Warner at the Englewood Public Library, Perrin Room. Present: Absent: Also Present: Eric Bertoluzzi, Chairperson (arrived at 6:09pm) Rosemary LaPorta, Vice Chairperson (arrived at 6:08pm) Ray Tomasso , Commission Member Martha Warner, Commission Member Olga Wolosyn, City Council Liaison Jerrell Black, ex officio Corrine Lindsey , Commission Member Gary Hultberg, Recreation Manager Bervette Williams, Liaison, Public Library Board Michael Heberling, Youth Commission Member Julie Grazulis, City Council Member (arrived at 5:55pm) Jennifer Porter, Education Director of MOA (arrived at 5:56pm) Beverly Kidd, MOA , Docent John Gates , New Commission Member as of2/7/00 APPROVAL OF MINUTES Due to a quorum not being pre sent, the approval of the minutes of January 5, 2000 would be postponed until later in the meeting . INTRODUCTION OF GUESTS Visitors to the Cultural Arts Commission were introduced. IV. NEW BUSINESS Before discussion began, Council Liaison Wolosyn reported that Chairperson Bertoluzzi was not present due to the Urban Renewal Authority Annual Board meeting being tonight, of which he is a member. Due to Ms. Porter not being present, discuss on the MOA Docent program was postponed until her arrival. Director Black updated Commission Members on the January I oth Study Session with City Council regarding MOA 's request for additional space . Black announced that City Counc il gave MOA the additional 2,000 square feet , and held the remaining 4,000 square feet for cultural uses. Black reported that discussion has not taken place regarding the design of the space . Council Member Wolosyn added that the City of Englewood would be responsible for the tenant finishes to the space . Commission members were shown a revised layout of the 2nd floor, pointing out the changes made since the last discussion. Director Black stated that he has had discussion with Rodney Lontine , Director of the Museum of Outdoor Arts , regarding joint use of the cultural space. The agreement is currently being amended per their discussion. With the arrival of Ms. Porter, discussion was turned over to her. Ms . Porter introduced herself, explaining that she is the Education Director of the Museum of Outdoor Arts and was present tonight to discuss the Docent program for MOA. Ms. Porter explained that a Docent means a museum volunteer. Discussion followed regarding the selection and training for the program. Information regarding the MOA Docent program was distributed to Commission members . Discussion was turned over to Ms. Kidd , a docent for the Museum of Outdoor Arts. Ms. Kidd discussed her experience as a docent for MOA and what being a docent has meant to her. Recreation Manger Hultberg asked Ms. Porter how many docents the Museum of Outdoor Arts has. Ms. Porter responded that MOA currently has six to eight docents but would like to have at least twelve to fifteen. Ms . Porter encouraged any interested Commission members to appl y to become a MOA docent. Discussion followed regarding suggestions in recruiting docents . Commission members thanked Ms. Porter and Ms. Kidd for their time. • Discussion returned to the cultural space set aside at the Civic Center building and the Cultural Arts Commission's role in determining use of that space. Director Black stated that the area would be designed as cultural space. In terms of programming for the space, Black stated that it would be • essential that the Cultural Arts Commission be involved in the programming of the area. Black went on to explain that part of the agreement with MOA will be that the City of Englewood will not duplicate the programming of MOA. Council Member Wolosyn asked if there w ould be a considerable amount of community space in th e 4 ,000 square feet. Director Black replied that it discussion has not gotten to that stage of planning yet. Black added that he is open to any suggestions or recommendations that Commission members may have. Chairperson Bertoluzzi commented on Public Works' role in determining the design of the cultural space. Director Black responded that the final decision in regards to the space would be City Council 's and not Public Works. Chairperson Bertoluzzi stated that he wished to point out that it is his belief that , according to the agreement with MOA and MOA 's perception of the agreement , there will be no visual art activities in the 4 ,000 square feet of cultural space. Director Black explained that as stated previously , the City of Englewood would not offer competitive programming. Examples were given. Black went on to explain that the City of Englewood will have first priority over the space. Black added that he believed the relationship between the City of Englewood and MOA to be one of cooperative effort. Discussion began on discounts for City of Englewood residents at MOA. Newly appointed Commission member John Gates was updated. Black explained that the MOA contract states that • MOA, in conjunction with the Cultural Arts Commission , needs to research rates for Englewood residents. The information will then be brought back to the Board for approval. Black went on to explain that he is looking for two volunteers from the Cultural Arts Commission to serve on the • • • committee to research the reduced rates. Commission members Tomasso and Warner volunteered. Council Members Wolosyn and Grazulis stated that they would also like to be involved in the discussions . Council Member Grazulis turned discussion to "Prometheus", the statue residing in front of the Englewood Public Library. The Cultural Arts Commission has received permission from the Public Library Board to select a new location for the statue due to the City Hall move. Commission members discussed possible locations for the statue, including CityCenter and the Plaza. Recreation Manager Hultberg noted that it was his understanding that MOA did not want any competitive artwork in the area. Director Black suggested that Bob Simpson, Director of Neighborhood and Business Development, be included in the discussions regarding the relocation of "Prometheus". V. OLD BUSINESS Commission members were updated regarding David Taylor. Director Black reported that the City is still working with David Taylor to find a location on site. Commission Member Grazulis added that there are still issues with core and tenant finishes. In regards to the Arts Council, Vice Chairperson LaPorta reported that she has requested the documentation from EFOT but has not received anything else. LaPorta stated that she will call. Commission member Tomasso reported on the Book Arts League. Tomasso indicated that the Book Arts League has moved into their Lafayette location, but is still interested in being in Englewood. Commission member Warner suggested that the Book Arts League meet with the Cultural Arts Commission in the summer to see their work. Youth Commission Member Heberling asked ifthere was a possibility of the Book Arts League using any of the 4,000 square feet of cultural space at the Civic Center building. Council Member Warner stated that there has been discussion among the Book Arts League and Englewood Historical Society in using space at the Depot. Commission members were reminded of past discussions regarding a liaison to the Parks and Recreation Commission. Director Black went on to explain that at the last Commission meeting, he had requested a volunteer to fill that position. Black announced that Commission member Warner had volunteered to be the liaison. Chairperson Bertoluzzi asked if Commission members had any further discussion. There were none. VI. COMMITTEE REPORTS Discussion moved on to Public Art. Commission Member Tomasso brought up the issue of Art in the Plaza. Tomasso suggested a Call for Entries for a new piece of artwork for the pedestal, with a deadline of July, 2000. It was decided that the Art in Public Places Committee would need to reconvene. A report was given on the Art Wall at Walmart. Commission member Warner stated that she was unable to attend but that she had received information from Lauri Dannemiller from Neighborhood and Business Development. Council Member Grazulis had attended and gave an update on the meeting. Grazulis explained that the Committee discussed specifics for the project and details for the Call for Artists, including the number of artists to be involved with the project. Grazulis went on to explain that the committee is leaning towards having only one artist, and opening it up to Colorado artists only. Mr. Gates was updated on the project. Discussion began on the Exploratory Committee. Chairperson Bertoluzzi reported that the Committee is continuing to work on a business plan and also working with Jim Copenhaver in planning and programming. Mr. Gates has volunteered to produce architectural drawing for the Center, which will be forwarded on to Director Black. Committee members have met with the Englewood School District, which seems to be very interested in the project. Chairperson Bertoluzzi reported that he had met with Cynthia Madden who gave ideas regarding design components. In regards to the agreement with Jim Copenhaver, Director Black reported that the agreement has been finalized. Staff is waiting for it to be put into a final document in order to get the appropriate signatures . Once complete, a purchase order will be processed for payment. Chairperson Bertoluzzi thanked Director Black for his time and effort. There was no new business for the Centennial Celebration. VII. DIRECTOR'S AND COMMISSION MEMBER'S CHOICE Discussion moved on to Director's and Commission Member's Choice. Chairperson Bertoluzzi was told that all of the Commission members that were absent tonight had called to inform staff. • Director Black notified Commission members that two new members have been appointed to the • Cultural Arts Commission -John Gates, who was in attendance at tonight's meeting and Janet Moore. Black explained that the new members will be officially appointed at Monday nights City Council meeting. An orientation for the new members will be given in March or April. Commission members were informed that Janet Spangenberg has resigned from the Cultural Arts Commission. Youth Commission member Heberling announced that he has been selected by City Council for the National League of Cities as a Youth Delegate. Heberling will be attending the conference in March in Washington, D.C. Recreation Manager Hultberg reported that he has received printed information and a video from the Society for the Preservation of Humanity in regards to opportunities for the sculpture garden celebration. Hultberg discussed possible items for the celebration, including education and bronze sculpting. Discussion followed regarding a date for the event. Commission members noted that MOA's opening at CityCenter would be May 15, 2000. Chairperson Bertoluzzi asked who would be responsible for the publicity for the event. Recreation Manager Hultberg stated that it would be a coordinated effort between SPH and the City of Englewood. Hultberg added that according to the contract, SPH is responsible for the flyers. After a brief discussion, A motion was made by Vice Chairperson LaPorta and seconded by Commission Member Tomasso to have the celebration and presentation by The Society for the Preservation of • • • • • Humanity on Saturday, May 13, 2000. Prior to the event, the Cultural Arts Commission requests that Joseph Riche attend a Cultural Arts meeting to discuss the presentation for the celebration. The motion passed unanimously . Chairperson Bertoluzzi suggested that Mr. Riche attend the March meeting. In regards to the 1 % funding of capital projects fund being reserved for Art in Public Places, Vice Chairperson LaPorta asked to have the money held in escrow until something is planned for the money. Director Black responded that there is nothing in the resolution stating the money needs to be used within a specific amount of time. Black added that information pertaining to the fund would be included in the next packet. Chairperson Bertoluzzi asked for a memorandum from Frank Gryglewicz, Director of Financial Services, regarding the amount of money in the fund and what has been carried over. Black stated that he would talk to Mr. Gryglewicz. VIII. APPROVAL OF MINUTES Due to a quorum being present, Chairperson Bertoluzzi asked if there were any additions or corrections to the minutes of January 5, 2000. There were none. A motion was made to approve the minutes as presented. The motion passed unanimously. IX. ADJOURNMENT The meeting was adjourned at 7 : l 7pm . Deborah A. Severa, Recording Secretary