Loading...
HomeMy WebLinkAbout2008-02-06 CAC MINUTESII. CALL TO ORDER City of Englewood CULTURAL ARTS COMMISSION Minutes of February 6, 2008 The regular monthly meeting of the City of Englewood Cultural Arts Commission was called to order at 5:45pm by Chairperson Be11oluzzi at the Civic Center City Council Conference Room . Present: Absent: Also Present: Eric Bertoluzzi , Chairperson Janet Moore , Vice Chairperson Heather Bartunek, Commission Member Donna Schnitzer, Commission Member Maggie Stewart, Commission Member Jill Wilson , City Council Liaison Jennifer Enger, Alternate Member Jerrell Black, ex officio Kate Dulaney, Commission Member Michael Keene , Commission Member Mary Lynn Baird , Englewood Schools Liaison Gary Hultberg, Recreation Manager Tim Vacca, Museum of Outdoor Representative James Wallace , David Taylor Dance Theater Artistic Director (left at 5:57pm) REVIEW OF AGENDA • Ill. There were no changes to the agenda . APPROVAL OF MINUTES • Due to the lack of a quorum, the approval of the January 2, 2008, minutes were deferred to later in the meeting when a quorum would be present. IV. INTRODUCTION OF GUESTS James Wallace , Artistic Director for David Taylor Dance Theater, was introduced . V. NE\V BUSINESS Discussion was turned over to James Wallace who , per agreement between David Taylor and the City of Englewood, was present to discuss David Taylor 's 2007 and 2008 performances for debt reduction . Performances dates for 2007 and 2008 were distributed to commission members . Wallace reported that David Taylor has increased its number of performances from six to seven for 2008, also noting that all of the performances will be held in Hampden Hall. Wallace noted that the dates from October through December 2008 were tentative . Wallace told the Commission that David Taylor really appreciates the arrangement that had been made and stated that it has been a tremendous help to them . Wallace reported that David Taylor is interested in renegotiating the credit per show that had been agreed upon due to David Taylor spending down what had been committed at the time . Wallace was told that the Cultural Arts Commission is not responsible for the negotiation of the contract and that he would need to contact Mike Flaherty, Deputy City Manager, who monitors the agreement between the City of Englewood and David Taylor. Bertoluzzi commented that there seems to be quite a bit of repetition in the performances provided by David Taylor. Wallace explained that Rainforest Odyssey is the most popular of the shows and while the names of the performances may stay the same, the contents of the show change . Commission Member Schnitzer suggested that the title of the show be slightly changed so that the public doesn 't assume that they have already seen the performance . Schnitzer asked in regard to advertising . Wallace replied that David Taylor provides the promotional material to Carol McGuigan who distributes it. In regard to Wallace's request to renegotiate the terms of the • agreement, Commission Member Bartunek asked if the Commission will be notified of any adjustments that are made . Black explained that any changes to the agreement will need to go before City Council for its approval. Wallace thanked the Commission and left . VI. OLD BUSINESS In regard to the Red Wedges, Black told commission members that he will be meeting with City Council next Monday to discuss the landscape and art fund. The Commission was told that staff had met with City Council last fall to discuss the fund but that City Council had defen-ed making a decision at that time and requested that staff come back with a list of items for consideration. Black explained that there are about twelve items on the list which includes the purchase of the Red Wedges . Black noted that City Council has the discretion to put the money to use in whatever way it wishes. Bertoluzz i asked Black if he anticipates any action by City Council or if it will probably be discussion . Black stated that he hopes to ask City Council for a consensus and if not , he will ask to bring it back for further discussion . Black told the Commission that City Council may ask him where the Cultural At1s Commission stands in regard to the Red Wedges . Bertoluzzi requested Black be the negotiator. Black explained that to this point he has not been involved in the negotiations , noting that only Community Development has done the negotiations. Commission members were told that the price of $15 ,000 includes Conununity Development waiving its conunission that it normally receives from a sale from the art at the shuttle stops collection. Moore • asked how much is in the Public At1 fund . Hultberg reported that with the commitment for the golf course art , there is approximately $50,000 to $55,000 . Discussion ensued . Commission members acknowledged that the pieces look great where they cun-ently are and that the y were always a favorite of Olga's . A motion was made by Vice Chairperson Moore and seconded by Commission Member Bartunek that the Cultural Arts Commission is strongly in favor of purchasing the Red Wedges and will commit from the Public Art Fund seventy-five percent of the cost for the artwork providing that the total cost does not exceed $15,000. Ayes: Nayes: Bertoluzzi, Moore, Bartunek, Schnitzer, Stewart none The motion passed. Commission Member Stewart discussed the benefits of the a11work already being installed and not ha ving to pay for installation, in addition to the artwork already meeting public safety standards . Schnitzer spoke in regard to Enger being an alternate member and how much her effort and enthusiasm is appreciated . Schnitzer asked what it would take for Enger to become a commission member. Black explained that City Council has started appointing alternate members as a way to fill vacancies that happen in between the times City Council makes appointments. Black added that • by having an alternate member fill a vac ancy, that member is already up to date with what the Board is working on. Schnitzer also noted that Enger is always at the meetings. City Council Liaison • • VII. • Wilson noted that the Chair of the Board would need to write a letter to City Council recommending the alternate member be appointed as a commission member but commented that City Council just completed appointments. Black stated that each year City Council will request the attendance records for each of the City's boards and commissions . Wilson reported that it is a good idea to find out if a person is still interested in serving on a board if they are not attending the meetings. Bertoluzzi encouraged commission members to call to excuse themselves if they are not able to attend a meeting . In regard to the memo1ial plaque for Olga's sculpture, Duo, Tim Vacca, MOA Representative reported that Cynthia Madden-Lietner's husband, Roger, will be making the memorial plaque and doing it gratis. Discussion followed regarding wording on the plaque. Discussion turned to lighting for Duo . Bertoluzzi reported that Public Works had given an estimate of $1,925 for the cost for lighting. Bertoluzzi asked if the cost could be taken out of the Public Art Fund. Hultberg reported that it would be appropriate. Discussion followed. Black told the Commission that if the cost exceeds $1,925, Parks and Recreation would pick up the additional expense . A motion was made by Commission Member Stewart and seconded by Commission Member Bartunek that the Cultural Arts Commission move forward with lighting for Duo with the understanding that the estimated cost for the lighting to be $1,925. Ayes: Nayes: Bertoluzzi, Moore, Bartunek, Sc h nitzer, Stewart None The motion passed . Stewart suggested that the Commission send a thank you to Roger Leitner in appreciation for his work on the plaque . Vacca stated that he would bring back to the Commission the wording that will go on the plaque. COMMITTEE RE P ORTS There were no items for Public Art. In regard to Englewood Arts , Moore reported that the Juried Art Show is scheduled to open on April y ct through April 26 th with the reception on April 4th from 6-8pm. Moore reported that the show will only be open on Thursdays, Fridays and Saturdays due to the difficulty of finding people to gallery sit. Bertoluzzi reported the Englewood Arts Board of Trustees meeting will be Tuesday, February 19 th at 3:00pm in Hampden Hall. Bertoluzzi asked Black if a City Council Member could serve as a member on a Non-Profit board. Black replied that it is his understanding that the City Council Member could serve on a non-profit board but that the dilemma would be when City Council would vote on any action related to the non-profit board ; noting that the City Council Member would need to remove him or herself from voting . Black encouraged the Council Member or Board to follow- up on the issue him or herself to determine if what he said is correct. Moore informed the Commission that due to a change in her hours at the gallery, she is no longer able to serve as liaison to the Parks and Recreation Commission. Moore asked the Commission if any one was interested in taking her place. Black reported that last year when City Council made appointments to the Boards and Commission, Moore was mistakenly appointed as a Commission Member to the Parks and Recreation Commission so Moore would need to tender her resignation from the Board which will then be fo1warded on to City Council. Bertoluzzi asked if there was any interest from a member to take Moore's place . Enger stated that she was interested . Black told the Commission that due to Enger being an Alternate Member, he would need to research the issue to • see if she could be a liaison. Black told commission members that Moore has been a welcomed addition to the Parks and Recreation Commission and that she did a tremendous job in keeping the board apprised of the Cultural Arts Commission events and happenings . VIII. UPCOMING EVENTS Bertoluzzi announced the upcoming Englewood Arts conce11 "Spring Sonata" on Saturday, February 9th at 2pm in Hampden Hall. Bertoluzzi commented in regard to how the attendance at the concerts has grown in size and how pleased Olga would have been to see that. Vacca discussed upcoming shows for the Museum of Outdoor Al1s including Joellyn Duesberry: The Big Picture April 4th through June 2ih. Vacca reported that MOA is reconfiguring its gallery space which will reopen on April 4th. Commission members were also informed of the Patrick Dougherty "Stick Works" exhibition that will be opening in April. Discussion followed . IX. DlRECTOR'S CHOICE Black informed the Commission that per City Ordinance, the Cultural Arts Commission is required to do an annual report which is then presented or provided to City Council. Bertoluzzi stated that he would be happy to present the report to City Council. Discussion followed in regard to writing the report . In regard to meeting with City Council , Black told the Commission that it is important for the Board to meet with City Council every twelve to eighteen months to keep Council updated on what the Board is working on . Black stated that he would schedule the Commission to meet with • City Council in the next couple of months . X. COMMISSION MEMBERS' CHOICE Commission members discussed upcoming shows and events . Wilson asked in regard to fundraising efforts for the Cultural Arts Center. Be11oluzzi reported that EURA has given Englewood Arts a twenty-four month window to raise funds for a cultural arts center. Bertoluzzi also stated that they had met with the Downtown Englewood Business lmprovement District which was a great meeting . Discussion followed regarding the meeting including the possible sale of Colonial Bank . In regard to last month 's discussion on the Cultural Arts Commission getting involved with the Englewood Days event , Enger reported that Doug Cohn has suggested an Al1s and Crafts Fair or Craft Show and was hoping the Commission could provide a list of artists . Bertoluzzi asked where it would be held. Enger replied in the parking lot. Bertoluzzi commented that he would be happy to participate if the show has the approval by the BID group . Moore noted that Englewood Days is only a few weeks after Artabout Englewood. Enger told the Commission that Cohn has discussed the possibility of coordinating the two events ; noting that it may bring in more artists . XI. ADJOURNMENT The meeting was adjourned at 7: 12pm . Deborah A . Severa, Recording Secretary •