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HomeMy WebLinkAbout2001-09-05 CAC MINUTES• I. • II. CALL TO ORDER City of Englewood CULTURAL ARTS COMMISSION Minutes of September 5, 2001 The regular monthly meeting of the City of Englewood Cultural Arts Commission was called to order at 5:45pm by Chairperson Bertoluzzi at the City Manager's Conference Room at the Civic Center building. Present: Absent: Also Present: Eric Bertoluzzi, Chairperson Ray Tomasso, Vice Chairperson Kate Dulaney, Commission Member John Gates , Commissio n Member (arrived at 6 :15pm) Janet Moore, Commissio n Member Olga Wolosyn, City Council Liaison Mary Lynn Baird, Eng lewood School District Liaison Jerrell Black, ex officio Gary Gartner, Commission Member Rosemary LaPorta, Commission Member Joel Burrage, Youth Commission Member Gary Hultberg, Recreation Manager LeighAnn Hoffhines, Communications Specialist, City Manager's Office (left at 6 : 12pm) REVIEW OF AGENDA Under New Business, Chairperson Bertoluzzi added item E., Memorandum to City Council ; and under Old Business, Cultural Arts Representative to E-Government. Bertoluzzi explained that as discussed earlier in the year, the City of Englewood is in the process of replacing its computerized system and as part of the process, is exploring opportunities for use of the internet in providing services to its citizens . A group of citizens has been formed which includes representatives from the Boards and Commissions in the City. Bertoluzzi stated that he received a letter asking the Commission if there was a member interested in helping in the process . Bertoluzzi told commission members to let him know if they were interested. ID. APPROVAL OF MINUTES IV. • Chairperson Bertoluzzi asked if there were any corrections or changes to the minutes of August 1, 2001. There were none. A motion was made to accept the minutes as presented. The motion passed unanimously. INTRODUCTION OF GUESTS LeighAnn Hoffhines, Communications Specialist for the City of Englewood, City Manager's Office, was introduced. Discussion was turned over to Ms. Hoffhines and the 2002 Englewood Calendar. Ms. Hoffhines thanked the commission and stated that the Englewood Student Art Calendar is in its third year and as in the past two years , is asking the Cultural Arts Commission it's assistance in selecting the art for the calendar. Commission members were told that in order to save time, the judging process has been changed in that entries will be narrowed down to fifty, of which the Cultural Arts Commission will choose from . Commission Member Moore asked who would narrow the selection down . Ms . Hoffhines replied that City Council Liaison Wolosyn and herself would be doing it along with anyone else interested. Moore stated that she was also interested. Discussion followed regarding a date and time for selecting the finalists . Ms . Hoffhines announced that the Museum of Outdoor Arts would also be involved in this year's calendar by hosting an exhibit of the fifty finalists and thirteen winners , and an artist reception. Hoffhines added that the thirteen students whose art will be selected would also receive recognition at a City Council meeting. Discussion followed regarding time allotment for the selection at the October Commission meeting . Commission members discussed the exclusion of Commission Member Dulaney and Englewood School District Liaison Baird from portions of the selection process due to the both of them being art teachers for Englewood Public Schools . Ms . Hoffhines noted that introductory letters and entry forms have been sent to all Englewood schools, public and private, and that she has started receiving entries. Ms . Hoffhines thanked the Commission. V. NEW BUSINESS Discussion moved to the Holiday Parade Float. In regards to a float by the Cultural Arts Commission for the Englewood Holiday Parade, City Council Liaison Wolosyn told t he Commission that the Department of Parks and Recreation would have access to a flatbed and truck for the Commission to use . Commission Member Moore distributed a proposal for the float of Tableaux vivants , living art. Discussion ensued regarding Moore 's proposal and budget for the float. Commission members approved the concept presented by Commission Member Moore and recommended for Moore to proceed with plans for the float. • Director Black began discussion on Holiday Lighting through a partnership with MOA and the City of • Englewood. Black told commission members that Assistant City Manager Mike F laherty and he had met w ith Rodney Lontine of MO A regarding a partnership for holiday li ghtin g of the Civic Center building. Black explained that despite lack of details , estimated total budget is $80 ,000 to $90,000 . Commission members were told that Assistant City Manager, Mike Flaherty , who is coordinating the project for the City, asked Mr. Lentine to define the budget prior to presenting it to City Council . Black suggested to commission members that the y wait on a recommendation until they see the proposal. Chairperson Bertoluzzi concurred with Director Black, saying that he liked the idea of the Civic Center being lit up but that the plans need to be in more detail for him to make a recommendation. Discussion turned to Cultural Art Space at Ci vic Center. Director Black distributed the most recent plans for the cultural space . Black explained that as part of the budget process , the Department submitted a request for allocation of approximately $500 ,000 to finish the cultural space . Black stated _ that due to where the City is on budget, a timeframe on the City finishing the space is not known. Black went on to explain that during the meetin g with Mr. Lentine, Mr. Lontine informed him that MOA may be interested in reversing the contract, whereb y MOA would finish the space at their cost and provide ninety uses to the City . Black suggested to the Commission that if the proposal comes back, the Cultural Arts Commission request a presentation by MOA. City Council Liaison Wolosyn commented that by MOA finishing the space, it would be something tangible that MOA can giv e back to the City. Chairperson Bertoluzzi asked in regards to a back-up plan. Black replied that a request for allocation of mone y was submitted through the budget process for the completion of the space, although he was not overly optimistic due to budget constraints . • Black noted that the item would be discussed at the budget retreat with City Council. Bertoluzzi asked if it was an Ordinance that designated the space as cultural arts . Black stated that it was a Resolution, which could be changed. • • After a brief discussion, commission members agreed that the jury committee would include an art educator (Commission Member Kate Dulaney), a Cultural Arts Commission representative (Ray Tomasso), an Englewood Citizen and City of Englewood employee (Darren Hollingsworth of Community Development), City Council representative (Julie Grazulis), Graphic Artist (Eric Bolts) and a representative from the Parks and Recreation Commission (to be decided at the September meeting). A motion was made by Commission Member Moore and seconded by Commission Member Gates to accept the General Iron Photo Grant Selection Committee as discussed. The motion passed unanimously. Director Black suggested that a letter be written to Barton Bros . and RTC requesting permission to be on site to take photographs . Black stated that staff would compose the letter under Chairperson's signature. In regards to the newly formed Public Art Committee, Commission Member and Chairperson for the Committee John Gates informed the Commission that he had a correction to the minutes of August 1, 2001 . Gates noted that under Committee Reports, fourth paragraph, second to last sentence, commission needed to be changed to committee. The correction was noted. Gates discussed the plan for the Public Art Committee, including the creation of a mission statement. Names of individuals interested in serving on the committee were given to Gates . Commission members agreed that the committee would be comprised of 7-10 members with a two-year term limit. Discussion moved to the Exploratory Committee . City Council Liaison Wolosyn recognized Commission Member Moore for her work at the Englewood Cultural Arts Center Association 's arts and craft booth at the Olde Tyme Fair. Recreation Manager Hultberg thanked the group for their participation in the Department's event and noted that art was a big component of the fair . Commission members were told that the sheep were displayed at the intersection of Broadway and Hampden. In regards to projects endeavored by the Exploratory Committee, Wolosyn reported that the work continues with Midas , fundraising feasibility consultant. Wolosyn stated that Midas has held 20 interviews ; but that they would like to have 10-20 more . Commission members were told that identification of a site would be beneficial in fundraising and that a non-profit association has been formed, co-chaired by Jeff Shoemaker and Jim Copenhaver. Director Black informed the Commission that the Parks and Recreation Commission has requested there be a Cultural Arts Commission liaison. Black reminded commission members that former Commission Member Warner was that liaison until her term expired. Black asked for a volunteer. _ Commission Member Moore volunteered to be the liaison to the Parks and Recreation Commission. VIII. DIRECTOR'S AND COMMISSION MEMBERS' CHOICE Director Black had no items for Director's Choice . Recreation Manager Hultberg distributed flyers for a new cultural event for the Department of Parks and Recreation the Hispanic Heritage Month Fiesta starring Kizumba to be held September 8th . • City Council Liaison Wolosyn thanked Director Black for his help with the budget and Public Improvement Fund. Director Black continued, explaining to commission members that the old City Hall has been turned over to the Englewood Environmental Foundation who will proceed with demolition of the building. • Black reported that the Department of Parks and Recreation has always stored its program supplies upstairs at the old City Hall. Black stated that the Department has been told that the supplies will need to be moved in order to prepare for demolition . Black discussed possible locations for temporary storage including the unfinished cultural space. Commission members were told that the storage would be short term and would require only 1,000 to 1,200 square feet for the supplies , which would be boxed. Commission members agreed that the Department should store its supplies temporarily in the unfinished cultural space. The Commission asked Black to coordinate with Chairperson Bertoluzzi on the move . Discussion was turned over to City Council Liaison Wolosyn . Wolosyn informed the Commission that as part of the 2002 budget process, Director Black put $350,000 per year for the next three years into the Public Improvement Fund as a land bank for a cultural arts facility . Chairperson Bertoluzzi distributed a letter he had composed to City Council in support of the allocation . Wolosyn spoke in regards to City Council history regarding land banks . Commission Member Moore asked if the money was an appropriation or funded . Black explained that the money is set aside and not spent; but that it is available in the case of an emergency. Commission members were told that the item would be discussed at the Budget Retreat and that although he had allocated the money for the next three years, City Council could only approve for the first year . Commission members signed the letter. VI. OLD BUSINESS There was no Old Business . VII. COMMITTEE REPORTS Discussion turned to Joseph Riche Art. Chairperson Bertoluzzi distributed a letter received by Mr. Riche in regards to the purchase of his sculpture "Planetary Level ", a piece that had been displayed at the Little Dry Creek Sculpture Garden. Bertoluzzi noted that purchase price is $3 ,000. Also distributed was a letter by Bertoluzzi in response to Mr. Riche 's offer, stating that the issue would be discussed at the September meeting . Discussion followed regarding the proposal. Commission members agreed to not purchase the piece. Recreation Manager Hultberg stated that he would notify Mr. Riche regarding the Commission 's decision . City Council Liaison Wolosyn gave an update in regards to the Entry Port Monuments . Wolosyn explained that the committee chose Lawrence Ar gents as the artist for the four monuments and that the grass piece had been selected. Commission members were told that due to budget, the piece was downsized. Wolosyn stated that she had thought money had been allocated in the 2001 budget but that -the money had actually been shifted into the 2002 budget and the next three years for one piece per year . Wolosyn commented that she would be discussing the item with City Council. Vice Chairperson Tomasso discussed the General Iron Works Photo Grant. Tomasso told Commission members that a project timeline had been included in the read-ahead packet. A meeting to discuss budget for the project was held with Recreation Manager Hultberg. Tomasso clarified the amount of $1 ,000 for a stipend for two or three selected photographers . Director Black reported that Community Development would be contributing $1,500 to the project, which will be a part of the $6 ,000 . Hultberg told the Commission that the Civic Center Furnishing Committee had been impressed by the presentation and agreed to a minimum of six locations for the artwork. Discussion followed re g arding jury committee composition. • • • • Chairperson Bertoluzzi spoke in regards to the revised resolution sent in the packet regarding an attendance policy for board and commission members . Bertoluzzi suggested a notice be sent to commission members stating that they have recei v ed a copy of the City's attendance policy and that they need to notify the appropriate person if they will not be in attendance . Commission Member Gates asked if there were any further questions in regards to the Public Art Committee. There were none . IX. ADJOURNMENT The meeting was adjourned at 7 :29pm. Deborah A Severa, Recording Secretary