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HomeMy WebLinkAbout2003-09-03 CAC MINUTES• I. CALL TO ORDER City of Englewood CULTURAL ARTS COMMISSION Minutes of September 3, 2003 The regular monthly meeting of the City of Englewood Cultural Arts Commission was called to order at 5:45pm by Chairperson Bertoluzzi at the City Council Conference Room at the Civic Center building. Present: Absent: Also Present: Eric Bertoluzzi, Chairperson Ray Tomasso, Vice Chairperson Darrell Freeland, Commission Member Janet Moore, Commission Member (left at 6 :25pm) Donna Schnitzer, Commission Member Maggie Stewart, Commission Member Olga Wolosyn, City Council Liaison Jerrell Black, ex officio Kate Dulaney, Commission Member Mary Lynn Baird, Englewood School District Liaison Gary Hultberg, Recreation Manager LeighAnn Hoffhines, Communication Specialist, City of Englewood (left at 6:00pm) Brad Anderson, Program Administrator, City of Englewood (left at 6:32pm) Dave Mitchell, Museum of Outdoor Arts (left at 6 : 1 Opm) Pamela Jensen, Museum of Outdoor Arts (arrived at 5:58pm) Deeksha Nagar (arrived at 6:32pm) • II. REVIEW OF AGENDA • There were no changes to the agenda. III. APPROVAL OF MINUTES Chairperson Bertoluzzi asked if there were any changes or additions to the minutes of August 6, 2003. There were none. The minutes were approved as presented. IV. INTRODUCTION OF GUESTS v. Brad Anderson, Aquatics Program Administrator for the City of Englewood and Dave Mitchell with the Museum of Outdoor Arts were introduced. NEW BUSINESS Chairperson Bertoluzzi turned discussion over to LeighAnn Hoffhines, Communication Specialist for the City of Englewood . Ms. Hoffhines gave a brief overview for the 2004 Student Art Calendar, explaining that this would be the eighth year for the City calendar, the fifth calendar that will contain student art. Commission members were told that information and entry forms have been sent to all Englewood schools and that the deadline for submitting art is September 26th. Discussion followed regarding the process for judging the artwork including a selection of the top fifty by a pre-selection committee that will include Commission Members Moore, Schnitzer, Stewart and City Council Liaison Wolosyn and Museum of Outdoor staff member Dave Mitchell . Final judging by the Cultural Arts Commission will be at the October 1st meeting. As in previous years, those artists who have art selected for the calendar will be recognized by City Council, along with a reception for them and the remaining top fifty. In regards to the reception, Ms. Hoffhines stated that MOA would again be hosting the event. Discussion followed in regards to making some changes to the reception . Ms . Hoffhines thanked the Commission for their on-going support of the student art calendar. Discussion moved to the placement of Colorado Scholastics Art Awards Artwork . Director Black explained to the Commission that the Museum of Outdoor Arts has requested use of the third floor rotunda to hang artwork from the Colorado Scholastics Art Awards . Black stated that the time period for the art to be hung would be mid-December to February 6, 2004 . Commission members were told that the decision to take down the photos would require the Commission 's approval due to the Commission heading the General Ironworks project. Dave Mitchell with the Museum of Outdoor Arts distributed a formal request to hang the artwork on the third floor and explained that there would be approximately 500 pieces of artwork . Mitchell explained that it is regulation of the Colorado Scholastics Art A wards that no other artwork be hung with the scholastic ' s artwork ; therefore , requiring that the General Ironworks photos be taken down for the duration of the show . Recreation Manager Hultberg noted that only four of the general ironworks photographs would be affected. Commission Member Schnitzer asked in regard to the impact to the walls. Mr. Mitchell explained that it would be minimal and that it would be repaired per arrangement with Assistant City Manager Mike Flaherty. Mr. Mitchell offered that MOA would take down and store the photographs. Vice Chairperson Tomasso commented in regard to damage to the frames . Mr. Mitchell suggested that a representative from the Commission assist in taking down the photographs to ensure that the frames will be properly protected. A motion was made by Commission Member Moore and seconded by Commission Member Schnitzer that the Cultural Arts Commission grant permission to the Museum of Outdoor Arts to hang Colorado Scholastic Art Awards artwork in the third floor rotunda. • Tomasso spoke in regard to the situation if a past general ironworks employee comes in to view the photographs during the time they are taken down . Schnitzer commented that it is for a short • period of time and that it is an important show . City Council Wolosyn asked ifthere was anything in the contract not allowing them to be removed . Hultberg stated there was not. Moore noted that the show would pull in a large number of people. Chairperson Bertoluzzi asked Mr. Mitchell in regard to advertising for the art show. Mr. Mitchell explained that there would be a poster outside of the Museum . Bertoluzzi requested that there be something on the poster in regard to the General Ironworks photographs being taken down. Mr. Mitchell replied that it could be done . The motion passed unanimously. Recreation Manager Hultberg began discussion on a request for a portion of the one percent art fund for a sculpture at Pirates Cove. Hultberg explained that the aquatic park would open on Memorial Day 2004 and that it was staffs hope to have a sculpture in the entry of the facility for opening day. Hultberg stated that as part of the bond project at the Malley Senior Recreation Center, funding was received for a sculpture -Promenade by Gary Alsum that will also be placed near the entranceway to the Senior Center. Hultberg discussed the opportunity for theming due to the name selection; and discussed the desire to have a life-like sculpture of a pirate in the facility. Hultberg explained that Mr. Alsum has also shown interest in doing a sculpture for the aquatic center and has confirmed that he could have it ready for the opening if a decision could be made in the next couple of weeks. A model of the sculpture staff is looking at was distributed among commission members. Commission members were told that the sculpture would cost $46,000 and the decision to move forward is contingent on funding from the one percent art fund . Hultberg told the Commission that he is proposing a match of $25,000. • • • • Commission Member Stewart commented that she liked the fact that the artist was living in Colorado and would be able to attend the opening. Commission Member Moore added that she understands the time constraint but that she has concerns that it was not made available to other artists. Chairperson Bertoluzzi discussed the opportunity for another opening if the decision was delayed. Hultberg explained that a pedestal is required and that it would be in place for the opening without any art on it. Hultberg also noted that if the decision were delayed, it would probably be 2005 when a sculpture would be unveiled . Bertoluzzi asked where the other $25,000 would come from. Director Black stated that the match would either come from the bond project or conservation trust fund contingency. Vice Chairperson Tomasso spoke from an artists' view and his concerns in regard to fairness with Mr. Paulsen being selected for two sculptures and without it going out for a call for entries. Discussion followed. It was decided that the Public Art Committee would be convened for the request. In regard to the NAEA Convention, Commission Member Schnitzer reported that she had spoken with Museum of Outdoor staff member Amy Laugesen in regard to the Convention. Schnitzer said that an informative meeting would be arranged with the involved parities to exchange ideas for the event. City Council Liaison Wolosyn briefed the Commission on David Taylor Dance Theater. Wolosyn told commission members that David Taylor was unable to make his August payment to Miller Weingarten . Wolosyn stated that the payment was for common area maintenance, property tax, etc. and since the space is leased by EEF, it ultimately becomes the City's decision in how to proceed. Wolosyn explained that David Taylor and City Council met; at which time City Council requested that he return at a later time with a business plan in how he would make up the loss . David Taylor met again with City Council last night with a plan showing reductions and cuts in order for him to make the payments. Wolosyn reported that the City would make the payment as a loan for the time being with plans that in October, David Taylor will have the August, September and October payment. Discussion moved on to MOA collaborations. Pamela Jensen, staff member for the Museum of Outdoor Arts, reported that the Museum, in anticipation of some significant changes, cancelled many of their art classes for the fall. Wolosyn commented that due to her feelings that a commitment had been made to the community, she has arranged for some art classes through MOA. Bertoluzzi reported that Cynthia Madden-Leitner has generously offered space at MOA to whatever classes can be offered to the community. Bertoluzzi commented that it is an opportunity to provide new programs not provided before . Ms. Jensen explained that by the museum discontinuing it's art classes, 3,500 art students are being lost including a network of teachers, students, etc .. Discussion followed regarding means of continuing art classes through Englewood Arts, etc . Commission members and Ms. Jensen decided to continue discussion at a later time. VI. OLD BUSINESS Recreation Manager Hultberg announced that approximately 2,000 people attended the Olde Tyme Fair on Saturday, August 23rd . Hultberg discussed the possibility of moving next year 's event to Belleview Park. Director Black gave an update on the city budget. Black reported that City Council decided to move forward with the Occupational Privilege Tax of $2 .00 and that if it passed, will raise approximately one million dollars. In addition, City Council also approved for a one mil levy that will bring in approximately half million dollars. Black explained that even if tax revenue increases for the City or if one or both issues on the ballot passes, City Council will make the final decision what, if at all, budget cuts should be added back into the budget, including positions and programs. A factual information sheet on ballot issues was distributed to commission members . VII. COMMITTEE REPORTS There were no further items for discussion in regard to the Public Art Committee or Exploratory Committee. Director Black gave a brief update on the August Parks and Recreation Commission meeting. Chairperson Bertoluzzi asked if the Parks and Recreation Commission had any participation in the selection of art for the aquatic facility or Malley Senior Center. Black responded that the two Malley Advisory Boards participated in the discussion and selection of art for the Senior Center but that the Parks and Recreation Commission did not have anything to do with either of the pieces. Bertoluzzi asked if the Commission would be made aware of the artwork. Black replied that it is the staff's initiative to make them aware. VIII. DIRECTOR'S AND COMMISSION MEMBERS' CHOICE Wolosyn asked in regard to the blue spruce located in front of Malley that has been getting so much attention lately. Black briefed the Commission , explaining that the tree is located in front of the building where there are plans for a new entranceway that will include new landscaping, trees and the previously discussed sculpture. Black went on to explain that plans for the entranceway were discussed with the two Malley Advisory Boards that included plans for the removal of the tree. Black stated that there have been some Malley users that did not want to see the tree removed and the architect was able to find a company that would remove and relocate the tree back on the Malley property. Commission members were told that the company has given the tree a 30 to 40 percent chance of survival. • Deeks ha Na gar, an unscheduled visitor that arrived later, introduced herself and gave a brief background e on her and her heritage. Ms . Nagar told the commission that she was excited to hear of the Commission and that she was welcome to attend the meetings . Ms . Nagar stated that she wants to become more involved with the community. Chairperson Bertoluzzi announced the 2"d Annual Bear Fair Performance on Friday, September 19th , 6 to 10:30pm at Greenwood Village in celebration of SCFD's 15th birthday. Recreation Manager Hultberg invited commission members to the Englewood Recreation Center Expansion/Dedication on Saturday, September 6th and the Pirates Cove groundbreaking on Friday, September 1th. VIII. ADJOURNMENT The meeting was adjourned at 7: 16pm. ~t\_a .~ Deborah A. Severa, Recording Secretary •