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HomeMy WebLinkAbout2005-06-01 CAC MINUTESCALL TO ORDER City of Englewood CULTURAL ARTS COMMISSION Minutes of June 1, 2005 The regular monthly meeting of the City of Englewood Cultural Arts Commission was called to order at 5:45pm by Chairperson Bertoluzzi at the City Council Conference Room at the Civic Center building. Present: Absent: Also Present: Eric Bertoluzzi, Chairperson (left at 6:35pm) Janet Moore, Vice Chairperson Kate Dulaney, Commission Member (arrived at 5:5 lpm) Amy Laugesen, Commission Member Donna Schnitzer, Commission Member Olga Wolosyn, City Council Liaison (left at 6:40pm) Mary Lynn Baird, Englewood School District Liaison (arrived at 5:48pm) Jerrell Black, ex officio (left at 6:35pm) Heather Bartunek, Commission Member Maggie Stewart, Commission Member Michael Keene, Alternate Member Gary Hultberg, Recreation Manager Jim Woodward, City Council Member (arrived at 5:48pm) Nancy Fenton, Community Development (left at 6:02pm) Harold Stitt, Community Development (left at 6:02pm) Rodney Lontine (arrived at 5:47pm) • II. REVIEW OF AGENDA • There were no changes to the agenda. III. APPROVAL OF MINUTES Chairperson Bertoluzzi asked if there were any changes or additions to the minutes of May 4, 2005. There were none. The minutes were approved as presented. IV. INTRODUCTION OF GUESTS Nancy Fenton, Executive Assistant, and Harold Stitt, Senior Planner, from Community Development were introduced. Bertoluzzi noted that Rodney Lontine from MOA would be arriving shortly. V. NEW BUSINESS Discussion was turned over to Nancy Fenton and Harold Stitt for an update on the Art at the Shuttle Stops and art shuttle. Fenton informed the Commission that due to Laurie Dannemiller leaving the City, Harold Stitt would be responsible for the shuttle program and both she and Stitt will be overseeing the art at the shuttle stops. In regard to the Art at the Shuttle Stops, Fenton distributed information on two pieces of art that had been damaged. Fenton explained that one piece would not be replaced and the artist had been reimbursed for materials only; the second piece had minor damage and could be fixed. Fenton discussed a second Call for Entries for an additional seven to eight stops. Fenton stated that due to limited space at the stops, the call for entries would be site specific. The Commission was told that a work session with the committee would be held to determine specific details for each site. Commission members were informed of a Public Art Walk program that is being proposed that would • incorporate art at the shuttle stations with other art in the City and the Swedish Hospital anniversary celebration . Stitt discussed the little exposure the art is getting with the exception of shuttle riders who are generally not in the position to buy art. Stitt commented that the art walk would be used as a way to market the City as well as market the art. Discussion followed. Stitt informed the Commission that ridership for the art shuttle has far exceeded expectation and has been more successful than most other rider programs in the metro area. Wolosyn asked what would happen to the program upon end of the grant. Stitt explained that if it is a successful program, RTD would take it over which could mean a nominal fee might be assessed. Commission Member Laugesen discussed getting the schools involved with the project. Stitt explained that he is working on a project to have schools design the back of bus benches that are in close proximity to schools . Wolosyn asked in regard to the funds from the Public Art Fund allocated by the Cultural Arts Commission for the shuttle art program. Stitt told the Commission that it ended up that Community Development did not need the money for the first installation of art so it can be used on this next installation. Fenton and Stitt thanked the Commission and left. Bertoluzzi introduced Rodney Lon tine with the Museum of Outdoor Arts who was present to give a five-year review and discussion . Mr. Lontine distributed MOA 's most recent brochure of its art collection. Lontine reviewed the brochure with the Commission. Mr. Lontine told the Commission that he was here to answer any questions or concerns that the Commission has in regard to MOA's programs . Black explained that when MOA came to the City of Englewood, an agreement was drawn up between the City and MOA that addressed uses, etc. Black went on to explain per that agreement, MOA was to work with the Cultural Arts Commission to "develop a resident art education discount program for all residents of the City of Englewood, Colorado in collaboration with the Englewood Cultural Arts Commission ". In 2000, the following was agreed upon between the Cultural Art Commission and MOA: • MOA would offer 5 six week long after school art class sessions exclusively to City of Englewood residents free of charge each year ..... Classes would be free but there would be a material's fee charge. • MOA will consider scholarships for City of Englewood residents starting at 75% of the non-member fees for art classes • MOA will provide City of Englewood residents a 10% discount off non-member art class prices • MOA will provide an annual accounting of participation in the Englewood art education discount program. Black stated that it was his understanding that MOA is no longer providing art education classes. Lontine reported that they are no longer doing the free art classes for kids but are offering art classes in relation to the Design and Build program . Black told the Board that he felt that it was important to bring this to the Board since it was the Board that approved it and it is at a time the contract is being reviewed. Lontine told the Commission that MOA had developed art education program but later decided to discontinue it due MOA feeling that they were not getting the full potential from the money being spend on the classes . Lontine went on to explain that MOA is continuing its obligation to spend $50,000/year but in other ways where they feel they are getting more "bang for the buck". Lontine • • • • • VI. distributed information in regard to MOA obligations and reviewed the information with the Board that included: • In 2002-2004, MOA was obligated to spend $150,000 ($50,000/yr) in support of its offering at CityCenter (performance, art education-based exhibitions, gallery exhibitions, special programs, workshops, etc.) • In 2002-2004, MOA spent $1,289,787 or $1,139,787 more than it was obligated for CityCenter programming. • MOA maintains and has installed over 25 permanent art installations at CityCenter and is obligated to 13. • MOA has awarded over $23,000 in scholarship funding. • MOA has provided "executive suite" type office services for Up Close and Musical/ECACA. Lontine told the Commission that costs shown are for programming only and does not include salaries. Lontine asked what was the concern. Black told Lontine that there is no concern and explained that Assistant City Manager Michael Flaherty monitors the contract which the Commission has nothing to do with, only the art education program. Black explained to the Board that they need to decide if what MOA is now providing is appropriate and if they approve. Discussion followed. Commission Member Dulaney, art teacher for Maddox Elementary, commented in regard to feedback she had received from her students and parents that they have an interest for the reduced art classes and that they miss the classes and camps that were once offered . Lontine responded that if that was the case, then MOA ' s participation figures would have been different. Englewood School District Liaison Baird, art teacher for Clayton Elementary, agreed with Dulaney and discussed how a different approach in marketing of the classes could have possibly helped. Lontine told the Commission that MOA feels they have fulfilled their obligation above and beyond. Lontine explained that MOA is looking at expanding the Design and Build program. Discussion followed . Laugesen asked Lontine if the new program would be for Englewood schools only or if it would be like the Design and Build program that allows children from other school districts. Lontine replied that MOA is still looking into it. Vice Chairperson Moore asked what Assistant City Manager Flaherty needed from the Board. Black explained that the Board needs to determine if they are okay with what MOA is now offering or if there needs to be further discussion. Lon tine asked Black that if there were concerns with the contract, why was it not brought up when the contract was renewed awhile back, noting that this was the first time he was made aware of this. Black suggested tabling the discussion. Lontine stated that he preferred to find a resolution tonight. Wolosyn asked ifthe contract has gone to City Council because she has not seen it. Black stated that he was not sure; he would need to talk to Flaherty. Bertoluzzi stated that he did not think a resolution could be found tonight. Bertoluzzi told Lontine that these are not concerns, just issues. Discussion followed. Black and Bertoluzzi left the meeting due to prior engagements. Discussion followed whether to take action. Recreation Manager Hultberg told the Commission that he felt it was not necessary to take action. Moore commented that she does not see where a program needs to be put on if it is not feasible. Hultberg explained that the letter from Black to Lontine is an amendment to the contract and Black wanted to make the Commission aware that it was no longer happening. Discussion ensued. The Commission unanimously agreed to end discussion . OLD BUSINESS Wolosyn announced that there would be a meeting next week on the cultural space. VII. COMMITTEE REPORTS There was no update for the Public Art Committee, Englewood Arts or Parks and Recreation Commission. VIll. EVENTS Commission members announced an upcoming concert on July 12th. IX. DIRECTOR'S CHOICE There were no items for Director's Choice. IX. COMMISSION MEMBERS' CHOICE There were no items for Commission Member's Choice. X. ADJOURNMENT The meeting was adjourned at. 6:48pm. ~Jl lc__ {l. (~{_l_,/ Deborah A Severa, Recording Secretary • • •