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HomeMy WebLinkAbout1986-10-09 PRC MINUTES• • • Englewood Parks and Recreation Commission Minutes o f Oc tober 9, 1986 Fol l owing a t o ur of the Platte River trail through the En g lewood Golf Course, the regular monthly meeting of the Eng l ewood Parks and Recreation Commission was called to order at 5 :3 5 p .rn. by Chairman Poole at the Englewood Municipal Golf Course Clubhouse. Members present: Dounay, Gomes, Higday, Pillow, Poole, Schroeder, Weber, Kuhn, ex officio Members absent: Bradshaw, Neyer Also present: Doug Foe, Assistant Dir. of Parks & Rec . John Hatcher, Golf Pro Chairman Poole asked if there were any additions or c o rre ctions to the minutes of September 11, 1986. There were none . A motion was made and seconded that the minutes be a pproved as presented. The motion passed. Chairman Poole introduced Darin Weber to the Commission. Darin has been appointed by City Council to be the new youth rep resentative on the Commission. Poole stated that Stefanie Pill ow has been reappointed to the Commission for another one year term. Commissioner Schroeder entered the meeting at 5:46 p.rn. At the request of Chairman Poole, Director Kuhn reported that Golf Pro John Hatcher has recommended increases in annual golf memberships for the corning year as follows: Senior Resident Weekday Resident Weekday Resident Unlimited Non-resident Unlimited - 1 - $200 $225 $300 $350 • • • Hatcher stated that 12% of the golf course time is taken up by annual fee players, who generate only 6% of the revenue. He stated that he is recommending that the family annual memberships be deleted. Hatcher stated that low revenue generated by membership play is limiting the possibilities of increased revenue through normal green fee sales and membership fees should be increased. He stated that approximately three years ago, the practice of selling annual fee passes to non-residents was discontinued per a recommendation from the Parks and Recreation Commission. He stated that presently there are about nine non-resident annual fee users remaining, which will eventually be eliminated by attrition. The remaining non-resident annual fee users are allowed to renew, but no new non-resident annual fee memberships are being sold . After considerable discussion concerning annual golf fee increases, Commissioner Higday made a motion, seconded by Commissioner Gomes, that the Golf Pro's recommendation for annual golf fee increases be submitted to City Council for consideration at their meeting on Tuesday, October 14, 1986. The motion passed. Director Kuhn reported that he discussed with Golf Pro Hatcher and Golf Superintendent Dave Lee the possibilities of allowing cross-country skiing on the Englewood Golf Course. He stated that, for the following reasons, this practice is not being recommended by staff: l. Cross-country skiing packs the snow, causing slow melting. 2. Skiers would be attracted to the greens areas because of their high and low contours , causing snow compaction which would prevent golfers from playing in the event of seasonable playing weather. - 2 - • • • 3. Compacted snow creates winter kill. 4. Ski pole damage could not be prevented . 5. Manpower would be needed to rope off the greens areas and collect skiers fees. 6. Ropes and poles to rope off the greens areas would be an additional cost to the City. After some discussion, Commissioner Schroeder made a motion, seconded by Commissioner Higday, to recommend to staff that cross-country skiing not be permitted on the Englewood Golf Course. The motion passed. Assistant Director Foe discussed the purpose of player cards for adult sports programs per an inquiry from Commissioner Bradshaw. He stated that the primary reason for instigating the player card fee of $2.00 for resident players, and $4.00 for non-resident players, for volleyball leagues was to increase revenue. The card, Foe stated, whether or not a fee is charged, serves as an injury release form which is signed by the participant. Foe stated that a player who has enrolled in the Fall league and turned in a player card will not have to renew that card until the Summer league. A $2.00 or $4.00 player fee, which can be paid by mail, will be collected, however, for each of the four seasons. Foe stated that it would not feasible to charge a flat player fee per year since each player does not participate in every season. Charging the player fees to the sponsor, staff feels, would not be administratively feasible due to the fact that there is an unlimited roster which would result in each team paying a different entry fee. The staff recommended to the Commission that the present player card and player fee system be continued. Commission agreed to table any - 3 - • • • recommendation until such time that this matter can be discussed with commissioner Bradshaw. Assistant Director Foe reviewed the corporate and family annual pass rates that are being recommended by staff for use at the Englewood Recreation Center. Foe also discussed the possibilities of offering Visa and Master Card as payment options for the annual passes. Commissioner Higday made a motion, seconded by Commissioner Schroeder, that the annual pass rates be amended to read "Resident Youth/Senior -$110; Non-resident Youth/Senior -$200 11 • The motion passed. Commissioner Higday made a motion, seconded by Commissioner Dounay, to delete, from staff's recommended family pass rate schedule, the non-resident fees for 1st Adult, Spouse and Child, and in addition, delete the 1st Senior and Sr. Spouse fees for resident and non-resident. The motion passed. Commissioner Gomes made a motion, seconded by Commissioner Schroeder, to send the amended fee schedule for annual and family pass rates to City Council for their approval. The motion passed. Commissioner Dounay left the meeting at 7:30 p.m. Assistant Director Foe reported on the recreation program fee survey which is presently being conducted. He stated that in 1985, City Council enacted a resolution changing the policy by which recreation fees and charges will be established and requested a survey to be conducted anually with other agencies in the metro area to determine fair market value. He stated that surveys have been sent to seven agencies in the metro area. He - 4 - • • • stated that the results of the survey will be tabulated and a report made to the Commission at the next meeting in November. Director Kuhn discussed staff's recommendations for policies for determining recipients of gifts of free golf and other similar gifts. There was considerable discussion regarding staff's proposed policies and some revisions were suggested by Commission. Commissioner Higday made a motion, seconded by Commissioner Gomes, to approve the amended policies for determining receipt of gifts of free golf or recreational activity passes. The motion passed with one opposing vote from Commissioner Schroeder. Director Kuhn reported that the Englemeisters Swim Team has been notified that their swim schedule at the Englewood Recreation Center has been changed to 9-10 p.m. on Tuesdays and Thursdays in order to accommodate the expanded swim programs of the Recreation Department. Assistant Director Foe reported that the recreation center pool is scheduled to reopen on October 20, 1986. Omnitech Industries is presently in the process of applying the epoxy aggregate surface to the deck. Commissioner Weber stated that the Englewood High School baseball team is concerned about the soccer goals that have been set up in the outfield. Director Kuhn stated that the Director of Property Services for Englewood Schools, Jim Phillipe, had the goals installed for their soccer team, but Kuhn understands that Phillipe intends to have the goals relocated to the field which is used for flag football by the recreation department. He stated that low team enrollment into the flag football program - 5 - • • • made it necessary for the Recreation Department to cancel the Fall league. Chairman Poole read to the Commission letters that have been received from Maida Navis and Perkie Allen, thanking the Commission for the generous gifts of lifetime memberships of free golf at the Englewood Golf Course. The meeting was adjourned at 7:50 p.m. Linda Wilks, Recording Secretary - 6 -