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HomeMy WebLinkAbout1987-03-12 PRC MINUTES• •• • Englewood Parks and Recreation Commission Minutes of March 12, 1987 The regular monthly meeting of the Englewood Parks and Recreation Commis- sion was called to order at 5:35 p.m. by Chairman Poole at the Englewood Municipal Golf Course Clubhouse. Members present: Bradshaw, Dounay, Gomes, Neyer, Poole, Weber, Kuhn, ex officio Members absent: Higday, Pillow, Schroeder Also present: Doug Foe, Recreation Superintendent Jim Kavinsky, Parks Superintendent John Bowles, Englewood Soccer Association Steve Markwood, Englewood Soccer Assoc. Chairman Poole asked if there were any additions or corrections to the minutes of February 12, 1987. Commissioner Gomes stated that on page 1, para. 5, an amendment should be made to reflect that Commissioner Higday made a mo- tion to nominate Steve Neyer to serve as Vice-Chairman on the Parks and Recre- ation Commission, and not Commissioner Gomes as the minutes stated. A motion was made and seconded that the minutes be approved as amended. The motion passed . Chairman Poole introduced Steve Markwood and John Bowles from the Engle- wood Soccer Association. Mr. Markwood read a letter to the Commission from the Soccer Association requesting the Commission to delay a field rental in- crease until the Fall season. He stated that the Association had not been notified of the increase until January 22, after the registration process for the Spring season had begun, and the Association is not in a financial posi- tion to comply with an increase of this size. He stated that the Association is not opposed to a fee increase but wishes to negotiate further in hopes of determining a feasible fee increase that both the Association and the City could work with . Commissioner Gomes made a motion, seconded by Commissioner Neyer, to waive Spring season field rental increases for the Englewood Soccer Association and to negotiate further for a possible Fall season increase. The motion passed. Following further discussion concerning field rental fee increases and the community service that the Association is providing to the youth of the community, Commissioner Gomes made a motion, seconded by Commissioner Dounay , that the field rental fees for the Englewood Soccer Association remain at $2.00 per game through 1987. The motion passed. It was agreed by the Commis- sion that review of field use at the end of the Fall soccer season will deter- mine future increases, if any . Director Kuhn reported on the golf car replacement program and the results of the golf car bids. He stated that the 20 remaining golf cars originally purchased in 1982 are being replaced. Kuhn stated that acceptance of the higher bid from Boyd Distributing for E-Z-Go golf cars is being recom - mended because bids from Rocky Mountain Golf Cars and Downs Golf Supply did -1 - • • • not meet certain specifications. Kuhn stated he has checked with other dis- tributing companies for the E-Z-Go golf cars and found that Boyd Distributing Co. offered a more reasonable price than the other companies. There was con- siderable discussion regarding the City's past experience with E-Z-Go golf cars, their reliability, and consistency in obtaining parts, etc. Commis- sioner Bradshaw made a motion, seconded by Commissioner Dounay, to recommend to City Council to accept the bid for 20 E-Z-Go golf cars from Boyd Distribut- ing for $1,974 per car, and that specifications for golf cars be reviewed for possible modifications before the next replacement program takes place . The motion passed. Commissioner Weber entered the meeting at 6:25 p.m. There was some discussion concerning the new ordinance which was written with regards to the terms of the School Board representatives on the Parks and Recreation Commission. Director Kuhn stated he would review this matter with City Attorney Olsen. Director Kuhn reviewed 1986 annual reports for the Golf Course, Recre - ation Division and Parks Division. These reports were included in the Commis - sion's packets . Kuhn stated that the golf course revenues were up substan- tially over 1985. There was some discussion regarding an acceptable length of time for playing 18 holes of golf. Chairman Poole stated that several area golf cour- ses have set time limits for playing their courses, which resulted in an in- crease in rounds played. Poole asked if perhaps this might be a good practice for the Englewood Golf Course . Director Kuhn is to discuss this further with Golf Pro John Hatcher. Parks Supt. Kavinsky reported that there was an increase in park shelter reservations in 1986 . Kavinsky stated that parks crews were involved in spe- cial projects of the Downtown Redevelopment, including landscape and irriga- tion of South Inca leading to the Buyers Club entrance, Bannock and U.S. 285 median, and Floyd Avenue realignment, along with in-house projects such as tree and landscape replacement in park areas, repairs and painting of handball court walls at Sinclair, and installation of a fitness course at the Malley Center. Kavinsky stated that the Parks Division is striving to do the best possible job while being cost effective. Recreation Supt. Foe reported that there was an increase in participation and revenue at the Englewood Recreation Center in 1986. In discussion, Com- missioner Dounay asked if special incentive programs during low participation time at the recreation center were being done to increase center attendance. Foe stated that this practice will be started up again during the slower sum- mer months. Director Kuhn reported that he had reviewed a memo from the City Attor - ney's office regarding out-of -city meeting places for boards and commissions. He stated that various boards and commissions may lose their power to act if they are, in fact, meeting outside of the city limits . There was some discus - sion regarding the role of the Parks and Recreation Commission as being ad - visory to City Council. The Commission agreed to send a letter to City Man - ager Mccown to further address this matter . -2 - • • • Director Kuhn reported that he met with Mr. and Mrs. Schnackenberg regarding a peace grove, and that Duncan Park had been chosen for the site . Kuhn stated that the Parks Division will work in conjunction with the Schnackenbergs to install the landscaping, bench, etc. Commissioner Neyer asked about the status of repairs for the racquetball courts at the recreation center. Director Kuhn stated that because of a legal matter involving the general contractor, it may become necessary to use funds from the Building Reserve fund in order for repairs to be made in a timely manner. Kuhn stated that the summer months of June, July and August would be the most ideal time to make the repairs, since demand for racquetball drops during that time. Director Kuhn reported that repairs to the multi-purpose room floors at the recreation center are scheduled to begin March 30 . There was some discussion regarding possible fees for day care centers using the parks during summer months. Director Kuhn stated he would check into this matter and make a report to the Commission at the April meeting . Commissioner Bradshaw stated that at the recent public hearing on water meters, there was a question of water usage in the parks. Bradshaw informed the residents at the hearing that the sprinkler systems in all the parks are being updated to alleviate any waste. Parks Supt. Kavinsky stated that 70% of all the parks are on water meters at this time. Commissioner Dounay left the meeting at 7:40 p.m . Commissioner Weber asked about the status of honoring Englewood athletes on the lobby wall at the recreation center. Director Kuhn stated that he sent a notice to City Manager Mccown requesting that the matter be put on the next School/City Committee agenda. Chairman Poole read a letter to the Commission from Mrs. C. G. Lee stat- ing that enrollment in the pottery classes has dropped resulting in cancella- tion of some classes and making it impossible for many students to take a pot - tery class. It was stated in the letter that Englewood residents cannot af- ford the registration fee for the pottery class, and that advertising in the Cherry Hills and Greenwood Village communities should be considered to attract more participants . The Commission requested that a letter be sent to Mrs. Lee explaining the advertising process, new pottery programs that are being of- fered in the Spring brochure, etc. The meeting was adjourned at 7:50 p.m. Linda Wilks, Recording Secretary -3 -