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HomeMy WebLinkAbout2010-09-09 PRC MINUTES• • • I. II . III. City of Englewood PARKS AND RECREATION COMMISSION Minutes of September 9, 2010 CALL TO ORDER The regular monthly meeting of the Englewood Parks and Recreation Commission was called to order at 5 :30pm by Chairperson Gomes at the Englewood Recreation Center Aquatics Room , 1155 W . Oxford A venue . Pr esent: Austin Gomes , Chairperson Mitch Waldman, Vice Chairperson Carolyn Armstrong, Commission Member Douglas Garrett, Commission Member Karen Miller, Englewood Schools Liaison Jim Woodward, Commission Member Randy Kloewer, Youth Commission Member (arri ved at 5 :37pm) Donna Schnitzer, Cultural Arts Commission Jerrell Black , ex officio Abs ent: Bob Mccaslin, City Council Liai s on Emily Crennen, Youth Member Al so Pre s ent: Dav e Lee, Manager of Open Space APPROVAL OF MINUTES Chairperson Gomes asked if there were any changes or corrections to the minutes of August 12, 2010. There were none. The minutes were approved as presented. SCHEDULED PUBLIC COMMENT There were no guests present for Scheduled Public Comment. IV . UNSCHE D ULED PUBLIC COMMENT V. There were no guests present for Unscheduled Public Comment. 2010 and 2011 BUDGET UP DATE Gomes turned discussion over to Director Black for an update on the 20 l 0 and 2011 budget. Black distributed copies of the 2011 Conservation Trust Fund and Open Space Fund and explained to the Commission that these two funds are strictly for Parks and Recreation. Black went on to explain that the City 's Charter requires the Parks and Recreation Commission to recommend to the City Manager acceptance of the items presented in the two funds. Discussion followed. Vice Chairperson Waldman asked in regard to Tennis/Basketball Court Reno vations in the Open Space Fund and what courts it includes. Manager of Open Space Dav e Lee stated that they will be evaluating the courts at the end of the year to detennine which ones are in the most need of repair. Under the Open Space Fund, Black spoke in regard to the Parks Maintenance Employee Compensation and explained that Arapahoe County Open Space allows ten percent of the funds to be used for maintenance. Also under the Open Space Fund , Black discussed the • Open Space Land Bank and told the Commission that it is built up each year to be used when land becomes available or for matching funds with grant applications. In regard to the Conservation Trnst Fund, Waldman asked in regard to the ERC Racquetball Co urts -Wall and Floor Replacement. Black reported that initially the money was to be used for finishing the new floors in the racquetball courts but then court four had the issue with the water line that ran under the court and the floor needed to be replaced. Black explained that after work was completed, there was a gap w here th e floor met up with the wall. Therefore, staff felt it would be necessary to replace the floor s and wall systems at the same time. Commission Member Armstrong asked if the $18 ,000 for Parks Flowerbed program in the Open Space Fund was for the existing flower garden program or a new program . Lee replied that it is for the existing program. The question was asked in regard funding for the ERC /Malley Fitness Equipment and what equipment would be replaced . Black explained that when the Malley Senior Recreation Center was expanded to include a weight room , funding for fitness equipment was increased to $25,000 per year. Black went on to explain that staff w ill make a decision later in the year as to what equipment is in the most need for rep l acement. Bl ack also stated that if there is money left over it will be carried over into the next year. A motion was made by Commission Member Armstrong and seconded by Vice • Chairperson ·waldman to approve the 2011 Capital Projects Budget as presented and recommending that it be forwarded on the City Manager for City Council's approval. Ayes: Nayes: Gomes, \-Valdman, Armstrong, Garrett, Miller, \-Voodward, Mccaslin, Kloewer None Motion Carried. ln regard to an update on the 20 l 0 and 2011 budget , Black infmmed the Commission that City Council has recei ve d the letter from the Commission asking City Council to restore funding for some of the Parks and Recreation program up for elimination in 2011. Black repo11ed that there wilt be a budget workshop on Saturday, September 25 th and explained that nothing is final until the budget is approved on the second reading . Black discussed with commission members ke y issues City Council had discussed related to the Parks and Recreati on budget including funding Englewood At1s $6,000 of the 01iginal $12,000, keeping Frida y night Rec Zone and closing the after school Rec Zone . In addition, Black stated that City Council is mo v ing in favor of eliminating funding for Funfest and half of the funding for the Sounds of Summer Concert Series . Black told the Commission that there is a possibility that Englewood Environmental Foundation (EEF) will come up wi th additional funding for the conce11 series. Commission members we re told that City Council has left in funding for the Kidstage Concerts in addition to • funding for the extended hours at the Malley Center and the $3,000 for At1 Fest. Black reiterated that nothing is final until the budget is approved on the second reading. In regard to the Sounds of Summer Concerts, Commission Member Woodward told the Commission that the • • • Chamber of Commerce is looking at tying in some things with the concerts including vendo r s and a farmers market. Cultural Arts Liaison Donna Schnitzer asked Black who is EEF . Bl ack explained that when Cinderella City was demolished and the City Center development was built , there were some environmental issues so the City of Englewood created a separate e ntit y , EEF, to monitor the site. Black went on to explain that as a result , EEF is in control of the Ci vie Center in addition to the City Center de velopment. Commission members were told that the businesses on site pa y into fund for maintenance . Armstrong asked who serves on EEF . Bl ack replied the Director of Public Works , the Director of Community Development and the Director of Finance . Vice Chairperson Waldman asked who maintains the grounds . Black stated that it is contracted out. In regard to previous discussion on budget cuts , Almstrong asked about the Summer Dram a program that was up for elimination in 20 I 0 . Black stated that it was not on the recommended li st for cuts for 2011 . Di sc us sio n followed in regard to other cuts throughout the City. Woodward reported that City Council did lower the guidelines that required that at least ten percent be maintained for City reserves . Woodward told the Commission that with the cuts that are being proposed, the reserv es could end up at just above nine percent. VI. TRI-COUNTY HEAL TH GRANTS/COMMUNITY GARDENS Black informed the Commission that the City was notified that it was successful with its grant application for the community gardens at Clayton Elementary and Charles Hay World School. Black stated that the City applied for $85,000 for the community gardens and will find out by the end of this week if it received the full amount. Vil. COMMUNITY GARDEN UPDATE Discussion turned to an update on the community garden. Commission members were told that they should have received an invitation to the upcoming Harvest Soiree on Saturday, September 18th from 5-7pm at the community garden. Schnitzer reported that an Eagle Scout is working on an artist gate and there will be some classes in October at the community garden that will be open to the public. VIII. CULTURAL ARTS COMlVIISSION UPDATE IX . Schnitzer infonned the Commission that there will be a Englewood Art Fest Community Forum on Monday, September 20th from 6-7pm to get input on the 2011 Art Fest that is replacing Artabout. Schnitzer reported that the Cultural Arts Commission booth at Funfest was very successful and that there is a Cultural Arts Commission member that is working with the City Manager 's Office to plan a Candlelight Walk with this year's Englewood Shines event. DIRECTOR'S CHOICE Bl ack infonned the Commission that at Tuesday night 's City Council meeting, City Council agreed to mo ve forward with an agreement with Englewood Schools for Englewood Schools to continue leasing the Duncan building to All Souls School throu gh June 2011 . Bl ack explained that effective December 31 , 20 10 , the City of Englewood will have complete ownership of the Duncan property. Bl ack went on to explain that school facilities are regulated by the State and not the City in regard to facility code and regulations so the City Attorney's Office had encouraged that the City do an agreement with the Englewood • Schools for it to continue the le ase of the Duncan building to All Souls. Black told the Commission that the item was discussed at the City/School meeting last month and Bri an Ewert , Englewood Schools Superintendent, and Brian Moore with All Souls School were present at the City Council meeting . Commission members were told that the Department has submitted an application through Great Outdoors Colorado (GOCO) for a planning grant and if successful, will move forw ard with an application for a development grant in the future. Black explained that they will be holding community meetings with the neighbors to find out what amenities they wou ld like to see in the park and then move forward with a conceptual plan that would be brought to the Commission for its approval. Woodward spoke in regard to Tuesday night's City Council meeting and a presentation b y the Museum of Outdoor Arts and PLACE on possible pl a ns for an artist community at the Flood Middle School property. Woodward reported that the project is estimated to cost $100 million and PLACE is asking for a line of credit of $4 million from the City. Commission members were told that further discussion is planned for a Stud y Session in October. Discussion followed. IX. COMMISSION MEMBER'S CHOICE Woodward reported that Director of Library Services , H ank Long and Police Chief Tom • Vande1mee have announced their retirements from the City of Englewood . Woodward commented that it will be a real loss for the City. XI. ADJOURNMENT The meeting was adjourned at 6: l 5pm. Isl D. Severa Deborah A Severa, Recording Secretary •