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HomeMy WebLinkAbout2010-11-18 PRC MINUTES• • • I. City of Englewood PARKS AND RECREATION COMMISSION Minutes of November 18, 2010 CALL TO ORDER The regular monthly meeting of the Englewood Parks and Recreation Commission was called to order at 5:30pm by Chairperson Gomes at Broken Tee Englewood Golf Course, 2101 W. Oxford Avenue. Present: Austin Gomes , Chairperson Mitch Waldman, Vice Chairperson Carolyn Armstrong, Commission Member Douglas Garrett, Commission Member Karen Miller, Englewood Schools Liaison Jim Woodward, Commission Member Bob Mccaslin, City Council Liaison Emily Crennen, Youth Member (arrived at 5 :43pm) Randy Kloewer, Youth Commission Member Donna Schnitzer, Cultural Arts Commission Jerrell Black, ex officio Also Present: Dave Lee, Manager of Open Space Gary Hultberg, Recreation Manager Bob Spada, Golf Manager Shannon Rhoades, Broken Tee Englewood Recreation Program Administrator Brad Anderson, Recreation Facility II. APPROVAL OF MINUTES Chairperson Gomes asked if there were any changes or corrections to the minutes of October 14, 2010. There were none. The minutes were approved as presented. III. SCHEDULED PUBLIC COMMENT There were no guests present for Scheduled Public Comment. IV. UNSCHEDULED PUBLIC COMMENT v. There were no guests present for Unscheduled Public Comment. 2011 BUDGET UPDATE Director Black informed the Commission that the 2011 budget passed on second reading without any changes or adjustments to it so all of the things that were discussed at previous meetings are still in the budget. Black asked Mayor Woodward ifhe had anything to add . Woodward stated that October sales tax numbers are in and for the first time in many months revenues are up year to date. ... VI. FUNFEST Black reported that a couple of months ago, he met with an Englewood resident who had • attended the 2010 Funfest with her family . Black stated that she could not believe that the event was going to be el iminated and has offered to fill in the gap with the money needed to run the event for next year and years to come. Commission members were told that the lady came in this morning with a check for $2,500. Black told the Commission that she has always been involved with Denver programs but has stated to him that she can't believe what the City of Englewood and Parks and Recreation do for the community and that the City can count on her for many years to come. Black explained that the lady is adamant that she remains anonymous so City Council will be sending a thank you letter to the anonymous donor. Commission members commented that it was very nice and generous of her. VII . TRI-CO UNTY GRANT (COMMUNITY GARDENS I SCHOO LS) In regard to the two grants the Department received from Tri-County for two community gardens at Clayton and Charles Hay , Black informed the Commission that the City will be entering into a partnership with Englewood Schools. Black explained that they had met with the principals and representatives from Clayton and Charles Hay and what a pleasure it was to see so much enthusiasm. Black discussed the plan including meeting with City Council in Study Session on December 61h to give an overview. Commission members were told that most of the construction will be in the summer of 2011 so not to inconvenience the schools. VIII. PIRATES COVE AND BELLEVIEW TRAIN I FARM FINANCIAL RE PORT Recreation Manager Gary Hultberg told the Commission that included in the packet is the 2010 report for the seasonal revenue producing facilities that include Pirates Cove and the Belleview Farm and Train. Hultberg reviewed the information for the Belleview Farm and Train, stating that both facilities had good years. In regard to the Belleview Farm, Hultberg reported that revenues for the Farm were $55 ,329 and expenditures were $30 , 375 with a net of $24,954. For the Train, commission members were told that the Train had $75,923 in revenue minus $25 ,629 in expenditures with a net of $50,294. Hultberg turned discussion over to Brad Anderson, Recreation Programs and Facility Supervisor to give the financial report for Pirates Cove. Anderson told the Commission that revenues for Pirates Cove were budgeted at $1,125,000 but due to warm weather and few closures , actual revenues came in at $1, 132, 788 . Anderson reported that expenditures were $812,000 which equaled a net of $320 ,788 . Anderson discussed how he has looked at doing some things more efficiently that were successful but that he is still looking at some other cost saving measures. Anderson told the Commission that he is very pleased with the numbers for 2010 . • Commission Member Garrett asked if there were any significant maintenance expenses for 2011. Anderson told Garrett that there were a couple planned things out of the Capital Trust Fund (CTF) including painting the surface of one of the pool's with Diamond Brite. Anderson explained that they had looked at Diamond Brite after repairing one of the leaks but did not have funding for it so they will do it in 2011. The other maintenance projects for • 2011 that Anderson spoke of are replacing the straps on the lounge chairs and applying a UV protectant on the slide towers. In regard to the Diamond Brite, Black stated that as part • IX. x. • • of the law suit settlement, they have set aside funding for the Diamond Brite and annual testing of the lines . City Council Liaison Bob Mccaslin asked how the Freedom Service Dogs dog splash went at Pirates Cove. Anderson stated that there were 150 dogs and Freedom Service Dogs was spectacular with clean-up and to work with. PARKS AND RECREATON DEPARTMENT ORGANIZATION Discussion was turned over to Black. Black told commission members that as mentioned in budget discussions, the Department lost a parks position in the 2011 budget. In addition, Black stated that a key employee with golf course maintenance has resigned and Recreation Manager Gary Hultberg will be retiring in March . Black told the Commission that as a result of the changes , he has requested staff to take a look at the tasks associated with the vacant positions and determine if the department has the right structure to move forward. ARAPAHOE COUNTY OPEN SPACE GRANTS Recreation Manager Gary Hultberg informed the Commission that each year the Department of Parks and Recreation has the opportunity to apply for grants through Arapahoe County Open Space. Hultberg stated that in 2011 , the Department has the opportunity to apply for a planning grant so it will be applying for that in addition to another grant. Hultberg explained that the first application will be the planning grant for the development of Riverside Park, the property west of the Broken Tee Englewood Golf Course parking lot that will include a large picnic pavilion, playground and restroom facility. Commission members were told that the second grant application will be for the Centennial Park Loop Trail Redevelopment that will include a ten foot concrete path around Centennial Lake that will connect into the Mary Carter Greenway Trail in addition to landscape renovation, converting an existing fishing bridge to ADA accessibility and interpretive signage regarding the lake and river habitat. Hultberg reported that the Riverside Park planning grant is $50 ,000 and the Centennial Park Loop Trail Redevelopment grant is $250,000 . Following further discussion, A motion was made by Commission Member Garrett and seconded by Commission Member Miller in support of the Department of Parks and Recreation submitting applications for the Arapahoe County Open Space grants for Riverside Park and Centennial Park Loop Trail Redevelopment as discussed. Ayes: Gomes, Waldman, Armstrong, Garrett, Miller, Woodward, McCaslin, Kloewer, Krennen Nayes: None Motion Carried . XI. COMMUNITY GARDEN UPDATE Cultural Arts Commission Liaison Donna Schnitzer gave an update on the community garden. XII. CULTURAL ARTS COMMISSION UPDATE Schnitzer informed the Commission that the 2011 Student Art Calendars are out and the artwork has been well received. Commission members were told that James Wallace with David Taylor Dance Theater had attended the November Cultural Arts Commission meeting to discuss several of their upcoming performances including A Children's Rainforest Odyssey and Nutcracker in a Nutshell. Schnitzer told commission members that the Englewood Art Fest (formerly Artabout Englewood) Steering Committee has recommended that the 2011 event be put on hold and that the event be put under the direction of a City department. Discussion followed. XIII. DIRECTOR'S CHOICE Black reported that the Department of Parks and Recreation was notified last week by Great Outdoors Colorado that it has received preliminary approval for a $75 ,000 Planning Grant for Duncan Park. Black explained that the Department is one of six agencies state-wide to receive a planning grant. Black went on to explain that GOCO likes to see a project from start to finish and this will be the second of three phases of the Duncan Park project. Black discussed the City taking ownership of Duncan Park the end of 2011 and that one of the first things that will occur is taking down the building. Commission members were told that once the building comes down the Department can move forward with the development of the property. Discussion followed with plans for the property. Black stated that there will not be a meeting in December due to the holidays and there being no agenda items. Black stated that if a board member does feel that there is a need to hold a meeting, a meeting will then be scheduled. Black wished everyone a happy and safe year; adding that it has been a tough year on the City, Schools and community. Black wished ev eryone an enjoyable holiday. Commission members concurred. XIV . COMMISSION MEMBERS CHOICE Youth Commission Member Randy Kloewer wished everyone a Happy Thanksgiving and a Happy Holiday. Commission Member and Englewood Schools Liaison Karen Miller spoke in regard to an upcoming Town Hall meeting for Englewood Schools to discuss long range planning. Miller stated that Englewood Schools will need to cut $2 .3 million in its budget for next year ; noting that they will do whatever is best for the kids . Vice Chairperson Waldman asked if there is any news on the Flood Middle School property. Miller replied no . Miller stated that the School District is very excited to be working with the City with the two community gardens at Clayton and Charles Hay. Discussion followed regarding a food bank project out of the schools . On • • behalf of the School District, Miller wished everyone a happy holiday. • • • • Commission Member Woodward stated that Hudson Gardens is having a free night tomorrow night for its Hudson Holiday event. In regard to the current exhibit at MOA, Sabine and Bantock, Woodward told the Commission that is well worth seeing. City Council Liaison Bob McCaslin wished everyone a happy holiday. Dave Lee, Manager of Open Space, informed the Commission that he had received a call from Kim Love, President of Englewood Unleashed in regard to changing the hours, mainly at Jason, back to unlimited hours. Lee told the Commission that Mr. Love feels that there has been no problems or complaints. Lee said that he suggested to Mr. Love that if Englewood Unleashed feels that strongly then it needs to go to City Council and bring it up to them. Gomes wished everyone on the Commission Happy Holidays and a Happy New Year and hopes 2011 is better than 2010. XV. ADJOURNMENT The meeting was adjourned at 6:57pm. /s/ D. Severa Deborah A Severa, Recording Secretary