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HomeMy WebLinkAbout2010-03-11 PRC MINUTES• • • I. CALL TO ORDER City of Englewood PARKS AND RECREATION COMMISSION Minutes of March 11, 2010 The regular monthly meeting of the Englewood Parks and Recreation Commission was called to order at 5:30pm by Chairperson Gomes at the Malley Senior Recreation Center, 3380 S. Lincoln Street. Present: Austin Gomes, Chairperson Mitch Waldman, Vice Chairperson Carolyn Armstrong, Commission Member Karen Miller, Englewood Schools Liaison Jim Woodward, Commission Member Bob McCaslin, City Council Liaison (arrived at 5:45pm) Donna Schnitzer, Cultural Arts Commission Christina Kruk, Youth Commission Member Randy Kloewer, Youth Commission Member (arrived at 5 :38pm) Jerrell Black, ex officio Absent: Douglas Garrett, Commission Member Also Present: Bob Spada, Golf Operations Manager Dave Lee, Manager of Open Space Gary Hultberg, Recreation Manager Jo yce Musgrove, Program Administrator 11. APPROVAL OF MINUTES Chairperson Gomes asked if there were any changes or corrections to the minutes of February 11, 2010. There were none. The minutes were approved as presented. III. SCHEDULED PUBLIC COMMENT There were no guests present for Scheduled Public Comment. IV . UNSCHEDULED PUBLIC COMMENT There were no guests present for Unscheduled Public Comment. V. OFF LEASH DOG PARKS Dave Lee, Manager of Open Space, informed the Commission that the new off-leash hours went into effect on March 181 • Discussion followed in regard to Code Enforcement monitoring the parks . Lee reported that the new signs have been posted. With the arrival of the newly appointed Youth Commission Member, Randy Kloewer, Director Black introduced Kloewer and welcomed him to the Parks and Recreation Commission . Black told Kloewer that the Board is delighted to have him on the Commission and knows that he will bring a lot to the Board and back to the youth in the community. Kloewer thanked Black and told the Commission that he is a 9th grader at the Englewood Leadership Academy. Commission members introduced themselves. VI. GOLF CART FLEET STUDY Discussion turned to golf cart fleet study. Black reported that a year ago, staff spoke to City Council in regard to converting the golf cart fleet from gas to electric carts . Black told the Commission that the golf course had a study done to determine the costs associated with the conversion which will be presented to City Council on April 5th. Black informed the Board that the cost to retrofit the clubhouse for electrical , HV AC and fix existing plumbing issues would be approximately $100,000 . Commission members were told that public works would coordinate the clubhouse project. Black explained that currently all seventy of the carts are stored in the basement area under the clubhouse and when the golf course converts over to electric carts, the existing clubhouse storage will only hold sixty carts. Opportunities for additional future storage were discussed. In regard to funding for the conversion, Black explained to the Commission that the formal agreement with Miller Weingarten will end in May and requires a particular amount of capital to be spent by a certain time . Black explained the difficulty in bidding and purchasing golf carts in such a short amount of time. Black stated that staff is working with the City Attorney to determine if the money from Miller Weingarten can be used to retrofit the Clubhouse and money in the reserves can be used to purchase the golf carts. Discussion followed. • Commission Member Woodward stated that from previous discussion, he recalled that only a portion of the fleet will be replaced at the beginning and not the whole fleet. Black replied that it would cost $300 ,000 to replace the entire fleet at one time so the plan is to convert eighteen gas carts over to electric carts in 2010 . Black explained that the course is on a cycle where twelve carts are replaced • per year and by converting only eighteen carts, it will allow the golf course to stay on the cycle of replacing carts and provide an opportunity to seek stimulus or grant money for the remaining fleet. Commission Member Waldman asked if there is ever a time when all of the golf carts are out. Spada replied on weekends when there is nice weather and when carts are being cleaned . Waldman asked how long the batteries will last one charge . Lee reported that they have been told that with charging overnight, the batteries will last two and a half rounds. Discussion followed . Black told the Board that they will be kept apprised of plans with the conversion. VII. C OMMUNITY GARDEN UPDATE Lee informed the Commission that a community garden Public Meeting was held on March 2nd and approximately fifty people attended. Lee reported that requests for plots are now being taken and out of twenty-two plots, three and a halfremain available . Lee discussed preparation of the property for the community garden that included removal of three trees and sod; noting that two of the trees were relocated to the golf course and one to Bates/Logan Park and the sod was being placed at the Centennial Athletic Field. The Commission was told that the garden will be ready for planting the first of May. Waldman asked if in the future, gardeners will be allowed in earlier than May. Lee replied yes , explaining that it is later this year due to the garden not being ready. Schnitzer spoke in regard to the community garden. Discussion followed. Armstrong told the Commission that she had attended the community meeting in addition to the Volunteer Flower Garden luncheon and said that it was a pleasure meeting all of the people and now being able to connect a person with a garden. Armstrong thanked staff for the invitations. • VIII. CULTURAL ARTS COMMISSION UPDATE • Black gave an update on the February Cultural Arts Commission meeting. • • XII. DIRECTOR'S CHOICE Black informed commission members that the installation of the ballfield lights at Spencer Field and Brent Mayne in addition to new light boxes at Belleview is moving forward . Black spoke in regard to the Volunteer Flower Garden Recognition Lunch and thanked Armstrong and Gomes for attending the event. The Commission was told that the Department has been notified by Great Outdoors Colorado (GOCO) that it did not receive the Special Opportunity Grant for the development of Duncan Park. Black explained that as a result, the Department is back to phasing the development of the park. Waldman asked if the lease for All Souls will be extended . Black stated that it will be up to All Souls to contact Englewood Schools in regard to extending the lease into the end of2010. Waldman asked if the building will be taken down or left vacant. Black replied that per the GOCO grant received last year, the City is required to take it down. Kloewer asked in regard to plans for the Duncan property. Kloewer was updated on plans for development of Duncan Park. XIII. COMMISSION MEMBER'S CHOICE Woodward gave an update on efforts to get the South Broadway Post Office listed on the National Register of Historic Places . Englewood Schools Liaison Miller reported that Englewood Schools is proceeding in the search for a new superintendent. Miller informed the Commission that Health One/Swedish Medical Center is pulling out of its lease of the Washington Street property. Discussion followed . Waldman asked in regard to the medical marijuana issue in the City of Englewood. Woodward gave an update. Waldman stated that the golf season has started for the Men's Club and that the course looks good. Spada informed the Commission that City Council has approved the Metagolf contract on first reading for the Leaming Center at Broken Tee Golf Course . Black introduced Joyce Musgrove, Program Administrator at the Malley Senior Recreation Center. Gomes spoke in regard to the new sound wall /mural in the ballroom at the Malley Center and how nice it looks. XIV. ADJOURNMENT The meeting was adjourned at 7:02pm . Isl D . Severa Recording Secretary