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HomeMy WebLinkAbout1988-05-12 PRC MINUTES• • • Englewood Parks and Recreation Commission Minutes of May 12, 1988 9 E- The regular monthly meeting of the Englewood Parks and Recreation Commis- sion was called to order at 5:30 p.m. by Chairman Neyer at the Englewood Municipal Golf Course Clubhouse. Members present: Armstrong, Braucht, Clayton, Gomes, Hathaway, Kozacek, Neyer, Vanderleest, Wiggins, Kuhn, ex officio Members absent: None Also present: Jim Kavinsky, Parks Superintendent Chairman Neyer asked if there were any additions or corrections to the minutes of April 14, 1988 . There were none. A motion was made and seconded that the minutes be approved as presented. The motion passed. Chairman Neyer reported that the committee which was appointed by the Commission to review the procedures and policies for awarding free golf pas- ses/recreation activity passes met recently and made suggestions to revise the current policies and procedures. Revised copies were included in Commission packets for review. Neyer stated that the committee recommends that advertis- ing for these passes be done through the Englewood Sentinel and in the "Do You Know?" section of the Recreation Program Brochure . Discussion ensued with regard to advertising so that deserving citizens in the community can be con- sidered for the passes , an appropriate ceremony for presenting the awards, frequency that awards will be presented, etc. The Commission agreed that ap- plications can be submitted and reviewed by the Commission throughout the year before being turned over to City Council for consideration and that there will be an annual ceremony , probably at the time of the dedication and subsequent annual celebr a tion of the new downtown Englewood each year. Chairman Neyer reiterated that City staff me mbers are not excluded from consideration of this award. Commissioner Clayton recommended that a fifth provision be added under Procedures to read "Staff will publicize the availability of the award through internal publications (such as the Recreation Program Brochure) and the Engle- wood Citizen and that applic a tion forms can be obtained through the Parks and Recreation Department." Youth Commissioner Hathaway made a motion , seconded by Commissioner Clay- ton, that the amended Policies and Proc e dures for Determining Receipt of Gifts of Free Golf or Recrea t iona l Ac tivity Pa sses be accepted and forwarded to City Council for approv al. Th e mot ion pass e d unanimously . Commissioner Hathaway asked if an official name for the lifetime passes would be in order rather than just referring to them as free lifetime recre- ation activity and free golf pass e s. Commissioner Braucht recommended that suggestions be taken from the citizens of Englewood for naming this program. Commissioner Kozacek suggested that it be opened up as a contest to the citizens of Englewood with pri z es of one free round of golf or recreation ac- tivity pass . Parks Supt . Kavinsky reported, with regard to additional lighting at Rotolo Park as requested b y citiz e ns living in that area, that he is working with Public Works Director Wa ggoner who will notify the Public Service Co. Kavinsky e stimated that it will take approx imately 30 days for completion. • • • Director Kuhn reported he has completed estimates on lighting the golf course driving range as did Golf Course Manager Allard and Golf Pro Kindahl. Kuhn stated that his estimate of $55,000 does not include costs of providing r e stroom facilities, but stated that it will be necessary to provide restroom facilities for the five months of the year that the driving range will be open for additional evening hours. Estimated additional range revenue from evening operation is $48,000 . This 'would make a payback period of approximately one and one half years. Kuhn stated that the Golf Pro and Golf Course Manager each made estimates of a more conservative nature -annual revenue of approxi- mately $30,000 and first year expense of approximately $40,000. Discussion included use of portable restroom facilities at the driving range site until a permanent facility could be constructed, installing a telephone, intercom sys- tem or walkie talkie in the range shed for security purposes, etc. Director Kuhn stated he will update the initial cost figures and prepare a chart show- ing the cost and revenue figures as determined by Kuhn, Allard and Kindahl, and then request that Acting City Manager Vargas put this matter on the agenda for City Council's consideration. Director Kuhn reviewed a draft of an agreement for golf instruction at the Englewood Municipal Golf Course . He stated that such an agreement is desirable in order to maintain the quality of instruction that is being given at the golf course . Kuhn stated that qualified instructors will be selected by the Golf Pro and Golf Course Manager and approved by the Director of Parks and Recreation . After some discussion with regard to the selection process, liability insurance, etc., Commissioner Kozacek made a motion, seconded by Commissioner Wiggins, to accept the Agreement for Golf Instructors at Engle- wood Municipal Golf Course and submit it to City Council for approval. The motion passed unanimously . Director Kuhn presented a draft of a Tournament Agreement for the Engle- wood Municipal Golf Course. He stated that this agreement will give a method for better financial accountability and scheduling of tournaments. Discussion ensued with regard to the tournament starting time of 10 :00 a.m., posting of tournament dates and times, etc. Youth Commissioner Hathaway questioned the wording of rule #5 wherein it states that "Players or tournament sponsors are not permitted to bring their own alcoholic beverages onto the course." After some discussion, the Commission agreed that because of the contract with the Concessionaire, the word "alcoholic" would be eliminated to indicate that beverages of any kind could not be brought onto the golf course facility. After considerable discussion with regard to the definition of "tournament" and minimum and maximum numbers of tournament players, the Commission agreed to change the wording of rule #2 to state "A tournament is defined as being at least 30 play ers with a maximum of 120 players; e x ceptions by special arrange- ment and approval of the Golf Pro ." Youth Commissione r Hathaway made a mo- tion, seconded by Commissioner Gomes , to approve the golf Tournament Agreement as amended . The motion passed unanimously. Director Kuhn reported tha t a proposal has been made to construct a boat chute around the Union Avenue Dam to alleviate some of the danger to boaters on the South Platte Riv er. Kuhn stated that the City has put up signs on the river to warn boaters of the eminent danger of the dam but suggested that the Commission write a letter to the Water Conservation Board requesting that the boat chute be constructed as soon as possible to prevent future drownings . Following discussion , Commissioner Armstrong made a motion, seconded by Youth Commissioner Hathaway, that the Commission send a letter to the Colorado Water Conservation Board with a carbon copy to the Corps of Engineers in Omaha requesting immediate action be taken on the Union Avenue Dam improv ements and boat chute. The motion passed unanimously. • • • Under Director's choice, Director Kuhn announced that there will be a resignation coffee for City Manager Mccown on May 13. He also stated that there will be a celebration of the 85th anniversary of the incorporation of Englewood on May 13 if anyone would like to attend . Director Kuhn reported, for the Commission's information, that a Parks employee has been arrested for selling drugs while on duty and has been put on suspension with pay pending the outcome of the investigation. There was some discussion with regard to vandalism in the parks becoming a greater problem with the discontinuation of the Police Reserve program. Parks Supt. Kavinsky stated that staff is currently keeping a record of the types, location and cost of vandalism and will make a report to the Commission at the end of the summer . Youth Commissioner Hathaway reported that he received a phone call from a senior citizen asking why the senior citizen swimming passes are no longer available at a discount rate. Kuhn explained that at the recommendation of the Malley Senior Center staff, senior rates at the recreation center have been discontinued because it is the national consensus that senior citizens have more spendable income than the average younger family. Hathaway request- ed that a letter of explanation be sent to this senior citizen for whom he will provide a name and an address. Youth Commissioner Hathaway asked about the deteriorating condition of the grass and bushes along Little Dry Creek. Parks Supt. Kavinsky explained that maintenance still falls under the jurisdiction of the contractor . Commissioner Armstrong inquired about the Spring held on April 23 at the Englewood Recreation Center. that there were approximately 70 kids in attendance. derleest stated that a back-to-school dance is being Shuffle dance which was Director Kuhn reported Youth Commissioner Van- planned for the Fall. Commissioner Clayton reported that Council passed on second reading a modification to the Malley Center Trust Fund Committee ordinance to permit Council to appoint either a Council member or another citizen of their choice for a period of up to two y ears to serve on the Malley Center Trust Fund Com- mittee as Council's representative. Commissioner Kozacek requested staff to put in suggestion boxes at the golf course, recreation facilities, park facilities, etc., to help improve communication between the City and the citizens of Englewood . Commissioner Kozacek suggested that it might be worthwhile at this time to study the possibilities and feasibilities of constructing a water world type facility in Englewood. Commissioner Kozacek made a motion, seconded by Youth Commissioner Hathaway, to direct staff to look at the feasibilities of a water world facility in Englewood. The motion passed unanimously . Commis- sioner Clayton, because of a possible conflict of interest regarding this project, informed the Commission that he is involved with an investment group that has, for the past three y ears, been working on building a private water park . Commissioner Kozacek discussed possible sites in the event that a deci - sion is made to relocate Elitch's Gardens. Chairman Neyer asked the Commission members if they would be interested in seeing a series on playground safety that is being aired by KUSA Channel 9 . • • • He stated that he would be able to get a copy of the tape and show it at the Commission meeting in June. The Commission agreed . In light of the recent news items regarding playground safety, the Com- mission requested that staff prepare a press release for the Englewood Citizen to inform the public that the Englewood Parks and Recreation Department has adopted the National Standards on playground safety and conformed it's play- grounds to meet these standards. The meeting was adjourned at 8:00 p.m. Linda Wilks, Recording Secretary