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HomeMy WebLinkAbout1988-03-10 PRC MINUTES• • • Englewood Parks and Recreation Commission Minutes of March 10, 1988 The regular monthly meeting of the Englewood Parks and Recreation Commis- sion was called to order at 5:30 p.m. by Acting Chairman Neyer at Englewood City Hall. Members present: Armstrong, Braucht, Clayton, Gomes, Hathaway (alter- nate), Kozacek, Neyer, Vanderleest, Wiggins, Kuhn, ex officio Members absent: Hoyt Also present: Jim Kavinsky, Parks Supt. Acting Chairman Neyer introduced Commissioner Kozacek to the Commission. Kozacek was not present at the February Commission meeting when his term began. Acting Chairman Neyer asked if there were any additions or corrections to the minutes of February 11. Alternate Youth Commissioner Hathaway stated that on page 5, para. 2, a correction should be made stating that "The motion passed with two opposing votes from Commissioner Gomes and Alternate Youth Member Hathaway." Alternate Youth Commissioner Hathaway stated that on page 2, para.I, it states "Commissioner Gomes made a motion, seconded by Alternate Youth Commis- sioner Hathaway ... " Hathaway stated that his Commission Member Certificate of Appointment reads "You are appointed to the office of Youth Member of the Parks and Recreation Commission". There was considerable discussion with regard to Hathaway's position on the Commission in light of the fact that Youth Commission Member Hoyt has attended no meetings since his appointment in Oc- tober, 1987. Alternate Youth Commissioner Hathaway withdrew his correction on page 2. Commissioner Kozacek made a motion that approval of the minutes be postponed until the April meeting in order to obtain an official ruling from the City Attorney concerning whether or not Hathaway is, in fact, a voting mem- ber of the Commission. Commissioner Clayton suggested amending the motion to state that the minutes reflect Hathaway's opposition to approval of the minutes of February 11. Commissioner Kozacek so amended his motion. Commissioner Clayton seconded the amended motion. Commissioner Kozacek restated his motion to read that until such time that it is officially determined whether or not Hathaway is an alternate youth member or a regular youth member with voting rights, his votes to the motions will only be recognized in the minutes. Com- missioner Gomes made a motion, seconded by Commissioner Braucht, that the mi- nutes of February 11 be approved as amended. The motion passed with one abstention from Commissioner Kozacek due to the fact that he was not present at the February meeting. Director Kuhn stated that the City Charter names only the office of Chair- man for the Parks and Recreation Commission and that perhaps it would be ap- propriate to have a position of Vice-Chairman officially created in the event that the Chairman is absent from a meeting. Commissioner Kozacek recommended that the matter be presented to City Council to be added to the Charter. Act- ing Chairman Neyer asked for nominations for Chairman and Vice-Chairman for the - 1 - • • • fee charged for park use but a permit must be obtained through the parks of- fice. Commissioner Clayton expressed his satisfaction with this system of monitoring numbers of children in the parks from day cares, day camps and pre- schools to help prevent overcrowding of the parks. Director Kuhn reviewed the proposed concessionaire contract that was hand delivered to Commission members for their consideration. There was discussion with regard to the type of facility that is desired by the City for the club- house concession operation, the actual premises under contract by the conces- sionaire, the term of the contract agreement, hours of operation, signage to promote the facility, security for the concession area at the clubhouse, etc. The Commission, with regard to hours of operation, agreed to eliminate under Section 7 c) of the proposed Lease and Agreement the first two sentences stating, "The parties hereto understand that the hours of operation of the golf course may vary depending on weather. Therefore, it is agreed that on those days that golf play is not allowed, the hours of operation of the restaurant shall be set at the discretion of the Concessionaire, subject to approval of the golf course manager." and to include that 8 p.m. closing on Sundays will be permitted throughout the year if concessionaire does not have an extended hours license for Sundays. There was discussion with regard to a cost of living increase clause to be added to the Lease and Agreement. Commissioner Armstrong made a suggestion that perhaps a clause should be added to the Lease and Agreement stating that the City must approve any addi- tional services that the concessionaire may wish to offer from the clubhouse. Director Kuhn stated he would check with the City Attorney with regard to this and stated that this matter may be covered under Section 6 Use of Premises. Commissioner Armstrong questioned the clause regarding comprehensive general liability insurance stating that it would be wise to indicate a dollar amount. There was some discussion regarding the amount of the bond requested in the Lease and Agreement. Commissioner Kozacek made a motion, seconded by Alternate Youth Commis- sioner Hathaway, that the golf course concession be open to the public as a full service restaurant for breakfast, lunch and dinner. Commissioner Clayton made a motion, seconded by Commissioner Kozacek, to amend the motion to include menu approval by the City. The motion to amend the motion was passed. After discussion, the motion that the golf course concession be open as a full service restaurant to the public for breakfast, lunch and dinner passed. Following discussion with regard to hours of operation for Summer and Winter months, Alternate Youth Commissioner Hathaway made a motion, seconded by Commissioner Braucht, that the golf course concession be open from 6:00 a.m. to 10:00 p.m. seven days per week from April 1 through September 30. The motion passed . Commissioner Clayton made a motion, seconded by Commission:r Kozacek, that from October 1 through March 31, the golf course concession be ln operation seven days per week from 9:00 a.m. to 10:00 p.m ., with closing to be at 8:00 -3 - • • • p.m. on Sundays in the event that the concessionaire has no extended hours license for Sundays. The motion passed . Commissioner Kozacek made a motion, seconded by Alternate Youth Commis- sioner Hathaway, that during the months of April through September, the conces- sion will close at 8:00 p.m. on Sundays in the event that there is no extended hours license. The motion passed. The Commission agreed that Section 10. Rent, under b) should include that the City may increase the monthly rent and percentage of gross sales over $240,000 per calendar year at the time of contract renewal. During further discussion concerning comprehensive genera l liability in- surance, the Commission agreed that the dollar figure of $1,0 00,000 should be added to the clause, but that the City Attorney should be consulted regarding the dollar figure. Commissioner Kozacek made a motion , seconded by alternate youth Commissioner Hathaway, that the dollar requirement of the comprehensive general liability insurance be set forth as per the opinion of City Attorney DeWitt. The motion passed. Commissioner Clayton asked Director Kuhn to include in the Lease and Agreement a summary clause pertaining to what the Commis sion is attempting to accomplish. This summary could state that the City wishes to enter into an agreement with the concessionaire to manage a restaurant that will offer break- fast, lunch, and dinner services to golfers and to the public, and it is the hope of the City that the concessionaire will aggressively pursue the operation of a quality restaurant, seven days per week throughout the year, etc . Commissioner Clayton made a motion, seconded by Alternate Youth Commis- sioner Hathaway, to accept the overall changes to the proposed concession con- tract that have heretofore been discussed by the Parks and Recreation Commis- sion. The motion passed. Concerning staff's request for the purchase of a 26 passenger bus using lottery monies, Director Kuhn reviewed the process for prioritizing items for lottery expenditures: 1) staff will determine which items will benefit the largest number of people and make a priority list; 2) Parks and Recreation Com- mission then has the opportunity to amend the list; and 3) City Council reviews the list at the budget study session for approval. Kuhn stated that because of current budget conditions, some members of Council have questioned whether or not the City should be in the business of transporting people to programs or activities outside the city limits. Kuhn stated that it is staff's contention that transportation is indeed important particularly in youth and senior citizen programs. Kuhn stated that program quality and variety will be lost with the elimination of transportation and citizens will go to other area de- partments to find programs to fit their needs. Kuhn stated that reconditioning the 19 passenger bus, per an inspection report from Servicenter Supt. Jim Boo- ras, is not practical because of the need for engine overhaul, transmission problems, the top heavy structure of the vehicle which makes it unsafe to drive in the mountains, and parts are difficult to find because of its age. Booras stated in his report that it would be economically infeasible to refurbish the bus due to the age of the bus and the parts availability, and he recommended replacement. There was some discussion with regard to the possible use of school district buses for summer programs, the cost to use those buses, etc. Commissioner Armstrong made a motion, seconded by Alternate Youth Member Hath- away, that the Commission recommend to City Council that lottery funds be used -4 - • • • to purchase a 26 passenger bus to be used by the Parks and Recreation Depart- ment, and that the 19 passenger bus be put up for auction as recommended by Servicenter Supt. Booras. The motion passed unanimously. Director Kuhn reported that he and Golf Course Manager Allard are current- ly looking at long range and short range projects for the golf course. He stated that four items were discussed with City Council at their study session: 1) 3,200 sq. ft. storage building with maintenance area for golf course equip- ment which is currently being stored outdoors -estimated cost of $25,000; 2) leveling and seeding of the driving range -$40,000; 3) rebuilding No. 6 green, No. 7 green, and No. 7 fairway -$30,000; and 4) continue to replace sand in the sand traps on the back 9 -approximately $10,000 to complete (in PIF fund currently). Kuhn stated that City Council approved the transfe r of monies for these projects from the golf course reserve fund to the PIF fund. Commissioner Vanderleest left the meeting at 8:50 p.m. Concerning the deteriorating condition of the missile at Belleview Park, Parks Supt. Kavinsky stated that in September, 1986, the Commission made and passed a motion that the missile be removed from the park. Kavinsky stated that the skin of the missile is worn, the fiberglass nose cone is crumbling and some children have received second degree burns in the summer. Kavinsky sug- gested that the missile be replaced with a module in 1989 . Some alternative suggestions to removing the missile from the park included fencing the missile off for display only, or burying the missile halfway so that it is not so high off the ground. After discussion, the Commission requested staff to check with a playground equipment manufacturer on the possibilities of having a replace- ment piece of equipment designed to resemble an airplane so that the theme of the park can be retained. Kavinsky stated that the liability question would be answered by replacing the missile with a manufactured piece of equipment which conforms to the national safety rules and regulations. Director Kuhn briefly reviewed the procedures for nominating an individual for a life time golf pass. Commissioner Clayton recommended that before any nominees are considered for the pass, some form of criteria should be es- tablished for these types of awards since other deserving individuals on other boards and commissions have not been nominated and considered for these awards. Following discussion, the Commission agreed that further consideration should be given to establishing a stronger form of criteria for an individual to receive a life time golf pass, and the matter will be discussed further at the meeting in April. Director Kuhn reported that City Council approved the contract between the City and Arapahoe County to receive $19,000 from the County's lottery fund which will be applied to the construction of the pedestrian bridge at Belleview Park. The meeting was adjourned at 9:35 p.m. Linda Wilks, Recording Secretary -5 -