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HomeMy WebLinkAbout1989-08-10 PRC MINUTESEnglewood Parks and Recreation Commission Minutes of August 10, 1989 9 c After a barbecue dinner, the regular monthly meeting of the Englewood Parks and Recreation Commission was called to order at 6:15 p.m. at Belleview Park by Chairman Neyer. Members present: Armstrong, Braucht, Clayton, Gomes, Hathaway, Kozacek, Neyer, Ramelow, Wiggins, Winkle, ex officio Members absent: None Also present: Jerrell Black, Recreation Supervisor Carol McGuigan, Recreation Leader Chairman Neyer asked if there were any additions or corrections to the minutes of July 13, 1989. Youth Commissioner Hathaway stated that Vice~Chairman Gomes, as presiding officer of the July 13 meeting, should be referred to as Acting Chairman Gomes throughout the minutes of the July 13 meeting. A motion was made and seconded that the minutes be approved as amended. The motion passed with one abstention from Commissioner Kozacek. [Note: After reviewing Municipal Code Section 2-4-2A, City Clerk Patricia Crow has advised Director Winkle that usage of the designation "Vice-Chairman" .is appropriate.] Recreation Supv. Jerrell Black introduced Recreation Leader Carol McGuigan, who is in charge of such programs as Special Events, Music, Dance, Arts and Crafts, Belleview Farm and Youth Programs. The Commission toured the Belleview Children's Farm facility and was informed that the facility has realized 100% recovery with 22,000 people having toured the farm this season thus far. Following the farm tour and question and answer period, Recreation Supv. Black and Recreation Leader McGuigan departed the meeting. The Commission discussed a revised version of the Youth Commission Member application form. Following brief discussion, Commissioner Gomes made a motion, seconded by Commissioner Wiggins, to approve the revised Youth Member application form as presented. The motion passed with one opposing vote from Youth Commissioner Hathaway. Also discussed was the process by which applications will be made available. Director Winkle stated that the School Administration and .Counselors will be advertising that the Commission is seeking qualified applicants to fill the Youth Member vacancies, and we will request advertising in the school newspaper and the home delivered school newsletter. Chairman Neyer suggested requesting that applicants provide with their application a letter of recommendation from a school counselor or teacher. Following discussion, Commissioner Clayton made a motion, seconded - 1 - by Commissioner Kozacek, to amend the Youth Member application to request that the applicant provide a letter of reference from a teacher or school counselor. The motion passed unanimously. Director Winkle reported that it has been brought to her attention by Golf Pro Mark Kindahl that the Greater Englewood Chamber of Commerce, when sponsoring the George Allen Golf Tournament in the past, has not been required to follow golf tournament rules and pay the standard tournament fees. Considerable discussion followed with regard to deviation of rules and fees from one group to another. Youth Commissioner Hathaway made a motion that the standard tournament rules and fees be applied to the George Allen Golf Tournament. The motion died for lack of a second. Following further discussion, Commissioner Kozacek made a motion, seconded by Commissioner Braucht, for staff to investigate equitable tournament rules and policies for all groups and clubs and make recommendations for guidelines to be followed by all tournament participants. The motion passed unanimously. Director Winkle requested that this matter be discussed at the October Commission meeting which will be held at the golf course. She stated that Golf Pro Kindahl will be available to answer questions at the meeting. The Commission agreed. Director Winkle reviewed recommendations for the 1990 Recreation Services budget. Discussion included budget recommendations for Malley Center, Library .and Recreation Administration, Sports and Athletics, General Programs, and Golf Course Operations .. Commissioner Kozacek pointed out that the roofing at the farm and train station is beginning to boil and stated this would be an item for budget. In the event of re-roofing, Kozacek suggested that a full face gutter be included. Kozacek also called attention to the improper backfill at the base of the new bridge at Belleview Park. Director Winkle informed the Commission that there is a delay in the installation process of the driving range lights due to the unstable ground condition in the area for the poles to be installed. Attempts are being made to rectify the problem. Director Win kle reported that money has been budgeted to install evaporative coolers in the golf course clubhouse in 1990. Director Winkle passed out and reviewed copies of memoranda from the three recreation supervisors with regard to City Manager Fraser's request for additional 1990 budget request reductions. Winkle stated that the additional reductions were requested due to a 3% personal services increase over 1989, and the City Manager's guideline that departmental bottom line figures should not exceed 97.5% of the 1989 bottom line. Enterprise funds (i.e., Golf Course) are excluded from these guidelines. - 2 - Chairman Neyer requested a breakdown of expenditures for the 1989 Summer Drama Program. Youth Commissioner Hathaway discussed information he had received from Drama participants regarding improper practices related to certain Independence Day Fair expenditures for that program. Chairman Neyer instructed Hathaway to provide documentation concerning these accusations, and requested that this information be distributed to the Commission. There was some discussion regarding the possibility of soliciting sponsorships for the Drama Program as well as the Spencer Field scoreboard. Director Winkle distributed copies of a press release regarding a recent near drowning incident at the Cushing Park Pond. -There was some discussion regarding a request from the victim's father that a 5 ft. fence be installed around the pond and possible problems and dangers that could result in the event a fence is put up. Commissioner Gomes made a motion, seconded by Commissioner Clayton, to advise City Council that it is the Commission's recommendation that it would not be advisable at this time to fence the ponds and lakes in Englewood parks. The motion passed unanimously. Director Winkle passed out information with regard to lottery fund distribution for the Commission's review. Recording Secretary Wilks reported for Director Waggoner that the .Environmental Protection Agency was scheduled to perform water and soil tests at the Englewood Golf Course on Wednesday, August 10, however in checking with Golf Course Supv. David Lee, it was learned that the EPA representatives failed to keep their appointment. There has been no reschedule made for the testing. Commissioner Gomes asked if staff has received word from Elsie Malley's Trust Officer concerning the land that the City hopes to purchase from St. Louis Parish adjacent to the Malley Center property. Director Winkle stated that it was the City's feeling that receipt of a letter of intent was necessary for the City to negotiate for the land. Winkle stated that a letter was requested and has been received from the Trust Officer, and City Attorney Rick DeWitt is now working out an agreement to be presented to the Trust Officer for signatures. Commissioner Clayton reported that City Manager Fraser has requested that staff contact the City of Fort Collins in order to obtain information regarding their boating regulations for possible use in conjunction with a . similar program in Englewood at Centennial Park Lake. Commissioner Armstrong gave credit to a Young American Baseball Championship Game umpire for his wise decision in calling a tied game a draw after nine innings of play. It was evident that the nine year old players were becoming exhausted in the heat. - 3 - .. The meeting was ad j ourned at 8:05 p.m. Linda Wilks, Recording Secretary - 4 -