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HomeMy WebLinkAbout1989-03-09 PRC MINUTES• • • Englewood Parks and Recreation Commission Minutes of March 9 , 1 989 The regular monthly meeting of the Englewood Parks and Recreation Commission was called to order at 5:29 p.m. by Chairman Neyer at the Englewood Public Library Conference Room. Members present: Armstrong, Braucht, Cl a yton, Gomes, Hathaway, Kozacek, Neyer, Ramelow, Wiggins, Winkle, ex officio Members absent: None Chairman Neyer asked if there were any additions or corrections to the minutes of February 9, 1989. There were none. A motion was made and seconded that the minutes be approved as presented. The motion passed unanimously. With regard to recent City organizational changes, Director of Library and Recreation Services Sharon Winkle explained that it is City Manager Fraser's intention in this reorganization is to affect a smaller management structure which reflects the need to r educe expenditures while having a minimal impact on public services. Winkle reviewed an orga nizational chart that was included in the Commission's packets. Commissi oner Clayton explained that due to 11 current p o sition vacancies, City Manag e r Fraser made the decision that it would be in the City's best inte rest t o proceed with the City reorganization rather than postponing the process further. The Commission discussed the effectiveness of the Commission without representation of the Parks Division at the Commission meetings since the purp o se of the Commission is to serve both Parks and Recreation. Commissioner Armstrong made a motion, seconded by Commissioner Gomes, to recommend to City Ma nager Fraser that Parks Superintendent Jim Kavinsky attend the regularly scheduled meetings of the Parks and Recreation Commission. The motion passed unanimously. Director Winkle discussed some background information that was included in the Commission's packets regarding the possibility of the Recreation Department offering before and after school day care at Charles Hay Elementary School as a pilot program in cooperation with the School District. Winkle stated that this information is being reviewed by Recreation staff, and their report containing possible alternatives for such a program will be presented to City Manager Fraser by March 21. There was considerable discussion concerning what the City's role should be in a program of this type vs . the role of the School District, and the need for child care before and after school since many households have two working parents. It was the general consensus of the Commission that all City expenses for this program should be covered by participant fees. Discussion of this item will continue at the April meeting and will include discussion of staff's recommendations for the program. The Commission discussed ~he Proposed Policy for Parks and Recreation Brochure Advertisers and Sponsorships. There was discussion regarding advertising for bars and other such establishments and the possible repercussions in staff's choices of what may or may not be acceptable. Commissioner Armstrong reminded the Commission that as was discussed at a previous meeting, the Englewood City Attorney advised that staff and - 1 - • • • Commission have every right to reject any ad that is determined not to be in the best interest of the Recreation Department. Chairman Neyer requested that the word "will" in item #3 in the proposed policy be changed to "may". The Commission agreed. Further discussion included the size of ads, possible revenues that could be generated from brochure ad placement, and not increasing the number of pages in the brochure to accommodate ads but rather accept ads on a space available basis. This proposed policy applies to the recreation brochure and not the Malley brochure. Youth Commissioner Hathaway made a motion, seconded by Commissioner Gomes, to accept the Proposed Policy for Parks and Recreation Brochure Advertisers and Sponsorships with the amendment of item #3 changing the word "will" to "may" and forward it to City Council. The motion passed with one abstention from Commissioner Clayton. Clayton explained that he is concerned with the possible limitations of item #2 of the proposed policy where companies such as Coors may approach the City with an offer to pay large sums of money to advertise for an event or pay the expense of publishing the brochure in order to advertise in the Recreation Brochure. Commissioner Kozacek stated that he voted for the proposed policy but that he may wish to consider some variations of the policy in the future. Director Winkle stated that she has discussed advertising in the Malley Center Brochure with Malley Director Mickelson. It is Mickelson's observation that senior citizens are often targets of scams and she feels that seniors who see ads in the Malley Center Brochure may be mislead into thinking that the advertised service has been checked out and is being recommended by the Malley Center. Mickelson also stated that users of the Malley Center regularly contribute to help defray the expense of printing the brochure. She reported that total contributions in 1988 were $3,000 and total printing costs for 1988 were approximately $3,200 . There was discussion regarding the possibility of an institutional sponsor of such items as certain special events, printing of the Malley Center Brochure and golf score cards. With regard to future Commission meeting meals, the Commission agreed that meals will continue to be provided at the meetings with a maximum cost of $40-$50 per meeting, which is a reduction of approximately 45%. The Commission discussed a Resolution established by City Council requiring boards and commissions to submit meeting attendance guidelines to City Council. There was some discussion regarding a Fort Collins attendance policy for boards and commission, copies of which were provided by Youth Commissioner Hathaway. Youth Commissioner Hathaway made a motion, seconded by Youth Commissioner Ramelow, to accept the Fort Collins board and commission attendance policy as policy for the Englewood Parks and Recreation Commission. The attendance policy requires a recommendation for termination of a member's appointment under the following circumstances: a. Three consecutive absences from regularly scheduled meetings of the board not approved by the chairperson. b. Four absences from regularly scheduled meetings of the board in any calendar year not approved by the chairperson. The motion passed unanimously . Director Winkle reported that the Interfaith Task Force Annual Walk will be held on Sunday, April 30, and the second check point for the walk will be - 2 - • • • at the Englewood Municipal Golf Course parking area. Commissioner Clayton requested that the golf course concessionaire be alerted that a large number of people will be in the area on that date. Director Winkle reported that members of the Recreation staff have met with the Student Council at Sinclair Middle School in hopes of obtaining some insight as to why the students have not taken part in different Recreation events that have been offered to them. Director Winkle reported that the pedestrian bridge at Belleview Park was installed on March 7 and the landscaping will be completed by the end of April. Director Winkle reported that Parks Superintendent Kavinsky informed her that in response to a snow removal question posed by Youth Commissioner Hathaway at the February meeting, he inspected the area in question the morning after the meeting and found all areas to be cleared of snow but asked that if this is found to be true again in the future to please call him right away so that the area can be inspected and cleared immediately. In response to Chairman Neyer's inquiry concerning an article that appeared in the Parks and Recreation Magazine regarding grant funding for anti drug programs, Winkle stated she learned that the guidelines from the Community Youth Activity Program will be out soon and it is unknown at this time if the City will be eligible for this program. Director Winkle advised the Commission that there will be some construction in the area of the golf course along the bank of the South Platte River to prevent erosion which should be completed by the end of April. Commissioner Kozacek inquired about the status of the installation of the driving range lights. Director Winkle stated that City Engineer Ragland is currently preparing specifications for that project. There was some discussion regarding the repair of roof leaks at the Englewood Recreation Center . Youth Commissioner Hathaway inquired about two sub-committees that were formed by the Commission, one concerning Recreation and Malley program fees and one concerning free golf for City employees. Commissioner Armstrong stated that the committee for program fees will meet soon when the City reorganization has taken hold . Commissioner Clayton stated that he presented the committee's policy for free golf for City employees to City Manager Fraser for his review as was requested by Commissioner Braucht at the February meeting. Youth Commissioner Hathaway stated he will write a letter with regard to some other areas of concern and send copies to the Commission members. Commissioner Braucht reiterated a request she made of former Parks and Recreation Director Kuhn regarding the use of the golf course by the Englewood High School cross country teapi to run their annual invitational meet in the Fall. Director Winkle stated she will check in to it . Commissioner Wiggins inquired about the status of testing that will be done at the Englewood Golf Course by the EPA. Director Winkle stated that - 3 - • • • City Engineer Ragland has met with EPA representatives but is not aware of the outcome of that meeting . Commissioner Wiggins asked about the projection of lottery funds for 1989. Commissioner Clayton stated that there is a projected 30% decrease in funds to the City this year. Youth Commissioner Ramelow reported that at Romans Park there is standing water on the West side and some buckling on the East side of the all-purpose court causing damage to the court and hazardous playing conditions for court users. Chairman Neyer asked if any members of the Commission are planning to attend the NRPA/CPRA Spring Conference in April and whether or not there are City funds for Commission members to attend functions of this type. Director Winkle stated that there is some funding available for staff members, but that conference and food budgets have been cut by 50% by City Council. The meeting was adjourned at 7:40 p.m . Linda Wilks, Recording Secretary - 4 -