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HomeMy WebLinkAbout1989-05-11 PRC MINUTES• • • Englewood Parks and Recreation Commission Minutes of May 11, 1989 The regular monthly meeting of the Englewood Parks and Recreation Commission was called to order at 5:34 p.m. by Chairman Neyer at the Englewood Public Library Conference Room. Members present: Braucht, Clayton (entered at 7:05 p.m.), Gomes, Hathaway, Neyer, Ramelow, Wiggins, Winkle, ex officio Members absent: Armstrong, Kozacek Also present: Kells Waggoner, Director of Public Works Chairman Neyer asked if there were any additions or corrections to the minutes of April 13, 1989. Youth Commissioner Hathaway stated that he would like to have indicated in the minutes that he made an inquiry concerning the Commission's request that Parks Supt. Kavinsky attend the Commission meetings. A motion was made and seconded that the minutes be approved as amended. The motion passed unanimously. Director Winkle reviewed some changes that were made by City Council to the Policy on Employee Golf Privileges, copies included in the Commission's packets. Winkle stated that the revised policy went into effect May 3 upon the direction of City Manager Fraser. Golf Pro Mark Kindahl will be providing data regarding complimentary golf usage to Director Winkle on a quarterly basis. Youth Commissioner Hathaway inquired about the number of golf course employees that would be eligible for complimentary golf for the season and the length of the playing season. Directors Waggoner and Winkle stated that including golf maintenance and pro shop personnel, there are seven full time (two of which are contractual) and approximately 32 part time staff members with a playing season of approximately nine months per year. There was some discussion regarding complimentary play for employees of the restaurant . concession. Commissioner Wiggins then made a motion, seconded by Commissioner Braucht, to accept the Policy on Employee Golf Privileges. The motion passed with one opposing vote from Youth Commissioner Hathaway. Hathaway stated he favors the original policy for employee golf privileges that was set up by the sub-committee appointed by the Commission and he does not believe the City is obligated to provide a benefit of this type to employees. Director Winkle reviewed information contained in the Commission's packet concerning a Resolution naming a portion of the Little Dry Creek from South Clarkson to South Broadway the Samuel L. Love Greenway. Winkle stated that the Lion's Club has expressed an interest in providing signage for the Samuel L. Love portion of the trail. She stated that City Manager Fraser appointed a committee of staff members to develop a policy draft for the naming of City facilities which was presented to City Council and Council determined at that time not to adopt a facility naming policy and would handle those requests on an ad hoc basis. Pursuant to an inquiry by Commissioner Kozacek, Director Winkle discussed golf cart acquisition. She stated that it was determined by Golf Pro Kindahl - I - 9 D and Golf Supt. Lee that the condition of the present fleet of golf carts is good and that it is not necessary at this time to replace any of the carts. Commissioner Kozacek, at a previous meeting, asked about the cost of putting tops on the carts. Director Waggoner stated that each top would cost approximately $600. Discussion ensued. Director Winkle reviewed information for monitoring cart usage and damages and a golf course patron evaluation form that is being implemented. Winkle stated that if comments are received in the evaluation process with regard to tops for the carts, it may be necessary to check further into the matter. With regard to a contract with Urban Edges for construction of Oxford Park, Director Waggoner reported that the Corp of Engineers at a recent meeting expressed a willingness to revise the portion of the contract to include the list of facilities that are fundable outside of the flood boundary. Waggoner stated that Urban Edges is ready to pursue the project and has asked that City Council adopt the revised contract. Waggoner stated that Urban Edges hopes to raise all the City's 50% portion of the funds necessary for the project, and the Corp will provide 50% funding. Waggoner stated that maintenance expenses will be approximately $8,000 per year with no irrigation and active restrooms added. Waggoner stated that it would be staff's recommendation to use natural grasses to eliminate the need for a sprinkler system and to use low maintenance chemical toilet facilities. Following a brief discussion, Youth Commissioner Hathaway made a motion, seconded by Commissioner Gomes, to recommend that City Council approve the revised • contract with Urban Edges for construction of Oxford Park. The motion passed • unanimously. Under Director's Choice, Director Winkle reported that City Council made an amendment to staff's recommendation for a revised summer Playground Program regarding non-resident fees. Winkle stated that Council felt the non-resident fee should be reflective of the general market fees, and therefore, the standard Playground Program non-resident fee was increased from $32 to $40 per week. The extended Playground Program non-resident fee was increased from $50 to $60 per week. Director Winkle reported that, per Commissioner Kozacek's inquiry regarding program fee subsidies, Recreation staff has some flexibility wherein a fee adjustment can be made for individuals in a hardship situation. Winkle stated that information on these types of situations for children and seniors is often received from a school principal or other organizations such as IFTF, social workers or counselors. Commissioner Gomes suggested that a memo be addressed to the principals of the elementary schools to inform them of the subsidy opportunities that are available for recreation programs. Director Winkle reported that there is a meeting scheduled on May 18 to discuss the Before and After School Program with Englewood School representatives. Winkle stated there is a question of available space at Charles Hay for this program. Winkle stated she will report to the Commission in June on the outcome of the meeting. Director Winkle reported that she received information at the recent CPRA • meeting that lottery fund expectations should be reduced by 50% for 1989. Winkle also reported that the distribution process for lottery funds is being - 2 - • • • changed to a quarterly distribution starting in the Fall, 1989, rather than yearly . For Commission's information, Director Winkle reported that City Hall remodeling plans have been approved by Council to accommodate the reorganization of City departments, and completion is expected by the end of 1989. Also, Director Winkle reported that Council will be determining some long range goals for the City as a result of an all day planning workshop and she will report the final list of goals to the Commission at a later date. Under Commissioner's Choice, Commissioner Gomes asked about horse shoe pits at various park locations and was informed that there are facilities at Belleview and Cushing Parks and at the Southwest Greenbelt. Commissioner Gomes stated that Council Member Byrne has inquired about the possibility of having a concession cart at Belleview Park for tournaments, etc. with a percentage going to the City. Staff will investigate some possibilities to present for Commission's consideration. Commissioner Gomes asked about the status of information requested at the last Commission meeting by Commissioner Clayton regarding boating permits for Centennial Lake. Director Waggoner stated that many area districts have closed their smaller lakes due to liability insurance expenses. He stated that staff is investigating possibilities and will make a recommendation at a later date. Commissioner Gomes expressed his dissatisfaction regarding the ongoing problem of tennis court lights burning when no one is using the courts due to the timer switches being activated by passersby. Discussion ensued. Director Waggoner stated he will look into a motion sensor light control. Youth Commissioner Hathaway asked about the nature of current maintenance activity on Little Dry Creek. Director Waggoner stated that some concrete on the path is being replaced at Sherman St. that was broken last year. Also, he stated that the bike path elevation is being increased to alleviate the problem of silt washing over the trail. Director Waggoner stated that there is a water level sensor in the channel just East of Broadway which was being set off when kids built a dam across the channel. The sensor would then send an indication of high water and the dam would begin deflating. Waggoner stated that Urban Drainage will grout the rip rap in place to prevent the building of dams in the future, and the sensor is being raised to allow an additional two feet of water depth. Commissioner Clayton entered the meeting at 7:05 p.m. Youth Commissioner Hathaway expressed concern with kids playing around the fountain and lake area in the plaza and asked if a patrol of this area can be arranged. Discussion ensued. Youth Commissioner Hathaway commented that graffiti along Little Dry Creek has not been painted over in recent months. Youth Commissioner Hathaway asked that the schools be notified in advance of times when the Little Dry Creek trail is closed for maintenance purposes so that students going to and from school can be notified. -3 - Commissioner Wiggins reported that there is a problem with alcohol and narcotics at Belleview Park. He has reported the problem to South Metro Drug Enforcement but has received little response. Wiggins stated he believes the • narcotics are being stashed at the park and asked that the Parks Department make contact with this agency and request that a narcotics dog be brought in to locate the drug stash. The meeting was adjourned at 7:15 p.m. Linda Wilks, Recording Secretary • • -4 -