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Home My WebLink About1990-03-08 PRC MINUTESEnglewood Parks and Recreation Commission Minutes of March 8, 1990 The regular monthly meeting of the Englewood Parks and Recreation Commission was called to order at 5:32 p.m. by Chairman Neyer at the Englewood Public Library Conference Room. Members present: Armstrong, Clayton, Dounay, Gerlick, Gomes, Neyer, White, Wigg i ns , Winkle, ex officio Members absent: Daugherty Chairman Neyer asked if there were any additions or corrections to the minute s of February 8 , 1990. A motion was made and seconded that the minutes be approved with th e following corrections as stated by Recording Secretary Wilks: 1) Page 2, line 6, "Recreation Center Supv. Ballard stated ... "; 2) Pagel, "Members absent: Clayton , White, Winkle, ex officio". The motion passed unanimously. With regard to acquisition of the land north of the Malley Senior Recreation Cente r from St. Louis School, Director Winkle reported that the letter of agreement has now be en approved by all parties. She stated that Malley Center Director Mickelson has been in contact with Mrs. Malley's trust officer concerning the relocation of her personal trust at the end of March. The proceeds should be available to the Malley Center Trust Fund in April. Director Winkle discussed a grant proposal that has been submitted by Recreation Supv. Black to the Arapahoe County Cultural Council for support of the Englewood youth dance program. Winkle stated that it is uncertain at this time when a determination will be made for distribution of funds. Commissioner Wiggins stated that City Council i s giving consideration to the possibility of having Englewood representation on the Cultural Council. He stated that four names have thus far been submitted to Council, and Council - 1 - will select a recommended representative for Englewood in the event that an opening occurs. With regard to Malley Center Trust Fund Trustee appointments, following brief discussion, Chairman Neyer made a motion, seconded by Commissioner Armstrong, to re comm end to City Council that Austin Gomes be reappointed as representative of the Englewood Par ks and Recreation Commission to serve as Malley Center Trust Fund Trustee for a term to expire upon completion of his term on the Commission, which will be 2-1-94. The motion passed unanimously. There was brief discussion concerning the four applications that were received for consideration to fill an opening as Malley Center Trust Fund Trustee to replace Dr. Gatewood Milligan, whose term expires March 31, 1990. Commissioner Armstrong made a motion, seconded by Commissioner Gomes, to recommend to City Council to reappoint Dr. Gatewood Milligan as Malley Center Trust Fund Trustee for a term of three years . During discussion, Commissioner Armstrong expressed her concerns regarding the procedure by whi ch trustees are selected by the Commission for recommendation for appointment as Trust Fun d Trustees. Armstrong requested that consideration be given for future Commission recommendations to Trust Fund appointments to include interviews of the applicant s by th e Commission. Armstrong requested that letters be sent to the remaining three applicants thanking them for their applications. There was some discussion concerning the need for certain facilities for the Malley Center expansion. Upon a call for the vote, Commissioner Armstrong repeated her motion. The motion passed unanimously. There was some brief discussion concerning various Malley board s an d committees and their functions. Director Winkle reviewed a memo to Recreation Supv. Jerrell Black from Police Community Relations Officer Gordon Madonna concerning the D.A.R .E. Program. Madonna requested that the Recreation Division provide 700 Recreation Center passes and Recr eati on Brochures annually to be distributed to students in the 5th and 7th grades completing th e D.A.R.E. program to emphasize alternatives to drug use. Director Winkle stated that th e - 2 - Recreation Center Youth Pool Admission or the Youth Sports Admission would afford $1,050 in revenue foregone for the 700 passes; and 700 General Youth Admission passes would afford $1,225 in revenue foregone. Winkle stated that staff recommends that General Youth Admission passes be distributed in order to give the recipients the opportunity to experience the full range of facilities offered at the center. Discussion ensued. Commissioner Clayton entered the meeting at 6:06 p.m. Commissioner Gomes made a recommendation, seconded by Commissioner Gerlick, that 700 free Recreation Center General Youth Admission passes be supplied to Police Community Relations Officer Madonna for distribution to 5th and 7th grade students in connection with the D.A.R.E. program. The motion passed unanimously. Director Winkle reminded the Commission of the Englewood Recreation Center's 5th Anniversary celebration on March 12 and urged Commission members to attend and participate in the activities. Director Winkle distributed copies of, and discussed, items of interest to the Commission: 1) a letter to Governor Romer from the Chairman of the Colorado Springs Parks and Recreation Commission concerning legislation; 2) information from the CPRA Byline regarding the upcoming Legislation and Issues Forum. Following brief discussion, Commissioner Gomes made a recommendation that Commission members interested in attending the Forum and other parks and recreation related conferences may attend with prior approval of the Commission and that the registration fee be paid with funds budgeted for Commission members for conferences and seminars. Director Winkle stated that Commission members interested in attending the Forum may contact her or Recording Secretary Wilks. The Commission agreed that members attending parks and recreation related conferences and seminars will make a report to the Commission. Commissioner Armstrong and Youth Commissioner White stated they will try to make arrangements to attend. Director Winkle reported that the Fireworks Committee meeting scheduled for last evening was canceled due to City Manager Fraser being unable to attend. Winkle discussed some concerns of the Committee regarding the golf course location, i.e., damage to the - 3 - newly seeded driving range, loss of revenue caused by closing the course, no perimete r fencing for crowd control, etc. She stated that the Centennial Park location is problematic due to limited parking. The possibility of a shuttle service was discussed. Director Winkle reported that Recreation Supv. Ken Ballard will be advertising in the Denver Post and possibly the Rocky Mountain News regarding the start up of Englewood sports leagues . Also passed out and discussed were copies of the publication of philosophies and policies for the Englewood Young American Baseball/Softball program. Director Winkle passed around for review a copy of the Recreation Staff Manual. Director Winkle asked the Commission to give some thought for discussion regarding a Planning Session at a future Commission meeting. There was considerable discussion regarding distribution of recreation passe s and pool passes to individuals and families recommended by the Interfaith Task Force. Commissioner Clayton requested information determining the number of passes and the hour s of operation when staff feels that additional pool passes can be distributed, without increasing pool staff. The Commission discussed the possibility of offering some f r ee days during the year at the Recreation Center Pool and Sinclair Pool. Director Winkl e stated she will review this with staff and report back to the Comm i ssion. Recording Secretary Wilks presented some informational items for Director Waggoner: 1) Parks Supt. Jim Kavinsky is making preparations for an Arbor Day presentation at Jason Park on Friday, April 20, which will include a tree giveaway; 2) With the help of an anonymous donation, Englewood Schools purchased a scoreboard for the Harry Wise Baseball Field, and the Parks Division has agreed to do the installation, which is now in prog ress; 3) The renovation of restrooms at Jason and Bates-Logan Parks is in progress with completion expected with the opening of the season around April 15 ; 4) In response to Commissioner Gomes' inquiry, a contractor is currently working to correct a problem with the flag pole lights on the Plaza; 5) In response to Commissioner Daugherty's inquiry - 4 - regarding the odor coming from the fountain on Broadway, the Parks Division will be sandblasting the fountain to eliminate the algae, which should take care of the odor. Under Commissioner's choice, Commissioner Clayton reported that the proposed reconstruction of the Union Avenue Dam went through on SB 41. Clayton stated that construction should begin in the fall if it is passed. Commissioner Armstrong discussed information she solicited from some Englewood citizens regarding the youth summer baseball program. Discussion included parents' interest in coaching, enrollment drop off, the need to arrange for older leagues to play a more diversified selection of teams, distribution of an evaluation form to program parents, etc. Youth Commissioner Dounay left the meeting at 7:10 p.m. There was some discussion regarding a proposed ordinance for the consumption of alcohol in parks and recreation facilities. Chairman Neyer discussed some concerns regarding scheduling conflicts with Englewood Schools involving middle school programs, causing low participation in Recreation programs. Director Winkle stated that conflicts occurred when staff received incorrect information concerning school scheduling, causing the duplication of activities offered by City and Schools. Winkle stated that it may become necessary for staff to re-evaluate the feasibility of offering middle school activities. Chairman Neyer inquired about the feasibility of advertising some recreation program s in the local newspapers. Discussion ensued. The meeting was adjourned at 7:30 p.m. Lil'law~ks, Recording Secretary - 5 - DATE ITEM March 22, 1988 SUBJECT Amend Municipal Code to provide Vice Chair- man for Parks & Rec. Commission INITIATED BY Parks and Recreation Commission That City Council adopt a bill for an ordinance ACTION PROPOSED~~~~~~~~~~~~~~~~~~~~~~~~ amending the Englewood Municipal Code to provide for the office of Vice Chairman for the Parks and Recreation Commission BACKGROUND Title 2, Chapter 4, Section 1 through 3 of the Englewood Municipal Code establishes the Parks and Recreation Commission, membership and terms of members, describes organization and meetings and lists powers and duties of the Commission. Title 2, Chapter 4, Settion 2: Organization and Meetings, provides only for a Chairman, elected by the membership for two-year terms. Although the Commission has selected an unofficial vice chairman, I feel the acknowledgment of the vice chairman by ordinance adds credibility and significance to the position. Since the vice chairman often presides in the absence of the chairman, the position is certainly worthy of notation by ordinance. COMMISSION DISCUSSION At the March 10 Commission meeting, it was recommended by the Commission that Council take necessary action to provide for the office of vice chairman by amending Ordinance No. 46, Series of 1981, describing Organization and Meetings of the Parks and Recreation Commission. RECOMMENDATION That City Council adopt a bill for an ordinance amending Title 2, Chapter 4, Section 2, of the Englewood Municipal Code entitled Organization and Meetings, to provide for the office of Vice Chairman for the Parks and Recreation Commission to be selected by the voting membership of the Commission for two-year terms. :~ ' . l ) .. . . J· .. RESOLUTION NO. /~ SERIES OF 1988 A RESOLUTION ESTABLISHING A MONEY PURCHASE PLAN FOR NONEMERGENCY MID-MANAGERS, SUPERVISORY AND CONFIDENTIAL (MSC) EMPLOYEES AS AN OPTION TO THE NONEMERGENCY EMPLOYEES RETIREMENT PLAN. \VHEREAS, the City of Englewood provides a retirement program benefit for its employees; and WHEREAS, the City Council of the City of Englewood desires to make available an optional retirement plan for nonemergency mid-manager, supervisory and confidential (MSC) employees; and WHEREAS, the establishment of a Money Purchase Plan will benefit employees by providing funds for retirement and funds for their beneficiaries in the event of death; and WHEREAS, the City Council desires that its Money Purchase Plan be administered by the ICM .. l\ Retirement Corporation; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ENGLENOOD, COLORADO, AS FOLLOWS: Section 1. A Money Purchase Plan in the form of the ICMA Retirenent Corporation Prototype Money Purchase Plan and Trust, pursuant to the specific provisions of the executed Adoption Agreement is hereby approved. The Plan shall be known as 11 City of Englewood MSC Employees 40l(a) Money Purchase Plan. Section 2. Eligible employees for the Plan are non- emergency mid-manager, supervisory and confidential employees as defined by City personnel policies and procedures. Section 3. The City Manager and Director of Finance are authorized to execute the required Plan documents and administer the Plan in accordance with established policy. ADOPTED AND APPROVED the 28th day of March, 1988 • Patricia H. Crow, City Clerk I, Patricia H. Crow, City Clerk of the City of Englewood, Colorado, hereby certify the foregoing is a true copy of Resolution No. ~, Series of 1983. ~~$.-~