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HomeMy WebLinkAbout2004-02-12 PRC MINUTES• I. • II. CALL TO ORDER City of Englewood PARKS AND RECREATION COMMISSION Minutes of February 12, 2004 The regular monthly meeting of the Englewood Parks and Recreation Commission was called to order at 5:30pm by Chairperson Gomes at Englewood Service Center, Training Room, 2800 S. Platte River Drive. Present: Austin Gomes , Chairperson Steve Neyer, Vice Chairperson Carolyn Armstrong, Commission Member Gene Turnbull , Englewood School District Liaison Mitch Waldman , Commission Member Ji m Woodwa rd , Commission Member Christopher Jones , Youth Commission Member (arrived at 5:36pm) Janet Moore, Cultural Arts Commission Liaison Jerrell Black, ex officio Absent: Beverly Bradshaw, C ity Council Member Also present: Gary Hultberg, Recreation Manager Dave Lee , Manager of Open Space Bob Spada, Golf Manager Kathy Christie , Former Commission Member Gary Kozack, Colorado Wildcats Semi-Pro Football Club (left at 6: 15pm) APPROVAL OF MINUTES Chairperson Gomes asked if there were any changes or corrections to the minutes of January 7, 2004. There were none. The minutes were approved as presented. III. SCHEDULED VISITORS • Gary Kozack with the Colorado Wildcats Semi-Pro Football Club introduced himself. Mr. Kozack informed the Commission that he is at tonight's meeting to ask for a permit for practice for his football organization on the lower field on the Hosanna Athletic Complex. Mr. Kozack told the Commission that he has already spoken to the Parks and Recreation Department r egarding the p ermit but was told no additional play is being allowed on the fields. Mr. Kozack stated that he has been using the fields on the weekends after the school district told him the stadium field would not be available due to resodding . Discussion followed. Vice Chairperson Neyer asked how many people are on the field at one time. Mr. Kozack replied that there are sixty people on the roster with approximately thirty showing up for practice. Neyer asked ifhe was requesting a permit for practices only. Mr. Kozack stated that it only for practice and that lining of the fields would not be ne essary. Neyer asked in regard to other users of the Hosanna Complex. Recreation staff stated that the field is used by the high school, Englewood Youth Sports Association and a private adult soccer league that has been renting the field for a number of years. Director Black commented that staff recently met with Brent Getchel, Englewood High School Athletic Director, in regard to coordinating field usage and scheduling for the Hosanna Complex. Black suggested that in March, staff bring back to the Commission information on fields regarding usages, requests, etc . Black noted that staff has researched field usage with local municipalities and agencies and found that they also are restricting field rentals due to the drought Black discussed the policy that any scheduled team practice requires a permit and that staff and police are monitoring the situation and issuing citations if necessary. Mr. Kozack told the Commission that he has advertised for tryouts to be held at the Hosanna fields for • the next two weekends. Mr. Kozack asked the Commission if they would grant him a special permit for their tryouts. Discussion followed regarding the condition of the fields. Discussion followed. A motion was made by Commission Member Armstrong and seconded by Vice Chairperson Neyer to grant the Colorado Wildcats a permit for use at the Hosanna Athletic Complex for February 14 and 15 and 21 and 22, 2004 conditional upon weather permitting and adequate field condition. Request for long-term use would be discussed at the March Parks and Recreation Commission meeting, along with other requests and recommendation from staff. The motion passed unanimously. Dave Lee, Manager of Open Space, commented that a staff person would be sent to the field to determine field condition. Armstrong asked that the Colorado Wildcats still try to find another field if at all possible for their tryouts. Mr. Kozack agreed . Discussion followed regarding the overtime cost to have a staff person come out. Black stated that it is an unusual situation and that the fee would be waived. Mr. Kozack thanked the Commission and left. Discussion ensued. IV. UNSCHEDULED VISITORS There were no unscheduled visitors. V. RECOGNITION OF KATHY CHRISTIE Kathy Christie, former Englewood School Board Liaison, was recognized for her eleven years of service • on the Parks and Recreation Commission. VI. JOINT MEETING WITH CITY COUNCIL Black informed the Commission that a joint meeting with City Council has been tentatively scheduled for Monday, April 5th at 6:00pm . VII. SPECIAL EVENT REQUESTS AT OFF-LEASH PARKS Commission members were apprised of the large number of requests being received in regard to dog events at Englewood off-leash parks. Lee told the Commission that staff has approved the use of the Centennial Rockies Field for the 2"d Annual Dog Days in July event. Discussion followed. Lee spoke of other requests including disc dog training at Duncan Park. VIII. PROJECTS UPDATE Recreation Manager Hultberg stated that the Englewood Recreation Center and Malley Senior Recreation Center projects are complete with the Pirates Cove Aquatic Facility now being the primary project. Discussion followed regarding the recent tour and the opportunity for more tours as equipment is installed. In regard to the Golf Course Maintenance office and storage facility, Hultberg reported that it should be complete in March. Commission members were informed of an upcoming community meeting on the future use for the Sinclair Pool site. Discussion followed regarding possible uses for the site. Black stated that a temporary solution would be considered until the school district can come up • with funding for a long-term use. School District Liaison Turnbull reported that the meeting is an opportunity for community input but hat he did not see funding in the near future. 2 IX. • x. • XI. CULTURAL ARTS COMMISSION UPDATE Cultural Arts Commission Liaison Moore gave an update on the February Cultural Arts Commission meeting. Moore told the Commission that the Cultural Arts Commission has agreed to use Public Art funds to purchase a Swedish Shots for Tots Dala Horse to be painted by a Cultural Arts Commission member. Other updates included the installation of the round a bout sculpture, the presentation by Community Development in regard to artwork at the CityCenter Englewood -Swedish/Craig Hospital shuttle stops and the NAEA Convention. Moore invited the Commission to the 2nd Annual Englewood Arts National Juried Art Show . DIRECTOR'S CHOICE Black turned discussion over to Hultberg to speak in regard to the Summer Concert Series. Hultberg informed the Commission that due to budget constraints, the number of concerts for 2004 had been reduced to six but that the Department was able to acquire two free performances so the number of concerts would only be reduced from ten to eight. Four Kidstage performances will also be offered on Tuesday evenings in July. Commission Member Woodward asked in regard to cost. Hultberg explained that a band will charge $800 to $1 ,000, and some as much as $1,400 with an additional cost for sound, which can be about $SOO. Commission members were told that the Department was able to save money by moving the concerts to the CityCenter amphitheater and not having to pay for towing of the Show Wagon or port-a-lets. Discussion followed regarding City Council 's request for a more detailed attendance records for Boards and Commissions. Commission members were told that attendance reports would now include excused absences, unexcused absences and late arrivals . COMMISSION MEMBER'S CHOICE Commission member Waldman requested an additional trash can at the northeast comer of Duncan Park. Waldman asked in regards to the recyclable restroom at the golf course being closed. Lee explained that during the demolishing of the old clubhouse power was cut to the restroom but once the new maintenance/storage facility is built, power will be returned and the restroom can be reopened. Waldman gave an update on the Off-Leash Task Force. Commission Member Woodward announced his appointment to the Keep Englewood Beautiful Board and discussed items of interest with the Parks and Recreation Department including a SK Race during Funfest. Hultberg would follow-up with the SK request. Lee reported that he is working with Keep Englewood Beautiful on the Arbor Day Celebration. Discussion followed. XII. ADJOURNMENT The meeting was adjourned at 7 : lSpm . t_6-ftc _.uu._ {L. ;:;lr/-v UL/ Deborah A . Severa, Recording Secretary • 3