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HomeMy WebLinkAbout2003-11-13 PRC MINUTES• I. CALL TO ORDER City of Englewood PARKS AND RECREATION COMMISSION Minutes of November 13, 2003 The regular monthly meeting of the Englewood Parks and Recreation Commission was called to order at 5:32pm by Chairperson Gomes at Englewood Golf Course Clubhouse, 2101 W. Oxford Avenue. Present: Austin Gomes, Chairperson Steve Neyer, Vice Chairperson Carolyn Armstrong, Commission Member Mitch Waldman, Commission Member Jim Woodward, Commission Member Christopher Jones, Youth Commission Member Janet Moore, Cultural Arts Commission Liaison (arrived at 5:42pm) Jerrell Black, ex officio Absent: Doug Garrett, City Council Liaison Also present: Gary Hultberg, Recreation Manager Dave Lee, Manager of Open Space Bob Spada, Golf Manager Wayne Niles, Golf Course Superintendent • II. APPROVAL OF MINUTES • Chairperson Gomes asked if there were any changes or corrections to the minutes of October 9, 2003. There were none. The minutes were approved as presented. III. SCHEDULED VISITORS Bob Spada, Golf Manager, introduced Tim Grove, PGA Instructor and owner of TNT Golf, which leases the Indoor Teaching Facility and the Englewood Golf Course. Jill Tomasso was on the agenda as scheduled visitor but was not present. IV. UNSCHEDULED VISITORS v. There were no unscheduled visitors. INDOOR GOLF TEACHING FACILITY Bob Spada distributed a copy of the contract for the Indoor Teaching Facility. Spada told the Commission that the contract had been renegotiated, of which those changes were highlighted in the contract given to them . Spada discussed the renegotiated items including reduction of rent from $15,000 to $8,000 per year and no longer requiring that the Englewood Golf Course received 25% of net sales of Dimension Z clubs. Vice Chairperson Neyer asked in regards to the significant reduction in rent. Spada spoke in regards to the improvements that Mr. Grove has put into the building and facility, adding that the City would like to help Mr. Grove develop a successful business. Director Black explained that the facil~ty is an enhancement to the Golf Course and that it helps to bring in new customers to the course. Black went on to explain that the City ran the facility prior to Mr. Grove taking it over and that it was costing the City on average $8,000 a year to run. Black stated that the City was ready to close the facility. Discussion followed. A motion was made by Commission Member Armstrong and seconded by Commission Member Waldman that staff moves forward with the contract as presented tonight. The motion passed unanimously. VI. GOLF FEE INCREASE FOR 2004 Spada continued informing the Commission that City Council approved the golf fees increase for 2004 as proposed to the Commission at the August meeting. Discussion followed regarding those costs. VII. 2004 BUDGET UPDATE Director Black gave an update on the 2004 budget. Black discussed the defeat of the head tax and mil levy and the impact to the Parks and Recreation Department, including staff reductions, moving the Summer Concert Series to the Plaza and reduction of several special events. As discussed at the October Commission meeting, commission members were told that City Council reinstated a number of positions including the Youth Sports Program Administrator and custodial personnel for the Englewood Recreation Center, Malley Senior Recreation Center and CityCenter. Discussion followed regarding results of the November 4th election. Black informed the Commission that a new liaison from the School District would be appointed in the next month due to Commission Member and School District Liaison Kathy Christie's term expiring. Black added that Christie would be honored at the January Parks and Recreation Commission meeting. VIII. PROJECTS UPDATE Gary Hultberg, Recreation Manager, gave an update on the Recreation bond projects. In regards to the Englewood Recreation Center, Hultberg reported that the project is complete with the exception of the Family Locker Rooms. Hultberg added that the Friday evening attendance for Rec Zone averages 275 kids. IX. CULTURAL ARTS COMMISSION UPDATE Cultural Arts Commission Liaison Moore informed the Parks and Recreation Commission that the Cultural Arts Commission committed to using some of the public art fund for a sculpture at the Pirate Cove facility. Hultberg commented that it is the same artist that did the Malley sculpture. Discussion followed . Commission members were told of upcoming cultural events. Moore discussed the Federal Arts Grant that the Englewood School District received for the creation of a model program that integrates arts in the curriculum to strengthen academics. Moore noted that the School District would receive $810,000 over the next three years. Moore reported that the Museum of Outdoor Arts is loaning a piece of art for the round-a-bout. Black noted that the only cost would be for the transporting and installation of the artwork, which will be funded through the Public Art Fund. 2 • • • • • • x. DIRECTOR'S CHOICE Director Black announced that an Arapahoe County Open Space Tax issue passed on the November ballot which will mean the City of Englewood will receive approximately $600,000 to $750,000 a year for parks and open space projects. Black spoke in regards to the opportunities that are available including land acquisition, trail development, etc. Commission Member Armstrong spoke of the Arapahoe County Open Space Board and asked ifthere is a representative from the City on it. Discussion followed. Director Black told the Commission that there are not any items for discussion for the December meeting and asked commission members if there was a consensus to cancel the meeting. It was decided that the December meeting would be cancelled with the means to reschedule if any items arise for discussion. XI. COMMISSION MEMBER'S CHOICE Commission Member Waldman asked in regard to the golf course maintenance structure. Lee responded that even though the construction is somewhat behind, it should be completed by the end of the year. Cultural Arts Commission Liaison Moore announced the Holiday Craft Fair at the Englewood Recreation Center on December 61h and ih. Vice Chairperson Neyer spoke of his concerns with the dramatic increase of dogs at Jason Park and the same problems happening at Jason that were at Bates/Logan. Neyer asked if the situation is being monitored. Lee explained that staff would start monitoring on a regular basis in addition to notifying Code Enforcement. Neyer stated that if the results are that Jason has the same problems that Bates/Logan had, then maybe the whole off-leash dog park system needs to be addressed and not on a park-by-park basis . Neyer reminded the Commission that the off-leash dog park started out as a pilot program. Chairperson Gomes stated that there is a rumor that the City of Sheridan has plans to develop the west side of Santa Fe that includes plans to take part of the golf course. Black replied that it is correct that the City of Sheridan has spoken of plans to develop the area north of Oxford that included taking the Par 3 course in addition to three or four holes. Black reported that he was appointed as liaison as contact with the City of Sheridan and that he had met with two developers that assured him that they were only collecting information. Gomes wished commission members a happy and safe holiday. XII. ADJOURNMENT The meeting was adjourned at 7: 16pm. i.LfttW<-(i_ iuL~L Deborah A. Severa, Recording Secretary 3 • • • City of Englewood PARKS AND RECREATION COMMISSION Minutes of December 11, 2003 The Parks and Recreation Commission members were polled. The regular monthly meeting of the Englewood Parks and Recreation Commission was cancelled due to no agenda items. 1 , A ;1',/. ,r{J /uJJL{l (}_. (J?UVL,_j=< Deborah A . Severa, Recording Secretary