HomeMy WebLinkAbout1996-01-11 PRC MINUTES•
Englewood Parks and Recreation Commission
Minutes of January 11, 1996
The regular monthly meeting of the Englewood Parks and Recreation Commission was
called to order at 5:30p.m. by Chairman Gomes at the Englewood Servicenter Training
Room .
Members present:
Members absent:
Also present:
Gomes , Neyer, Armstrong, Gerlick, Waggoner, Markwood,
McKay, Black, ex officio
Christie
Steve Dazzio, Chief Accountant
Bob Burgener, Golf Course Operations Manager
Chairman Gomes asked if there were any additions or corrections to the minutes
of December 14, 1995 . There were none. A motion was made and seconded that the
minutes be approved as presented. The motion passed.
Commissioner Gerlick entered in at 5:35pm.
Commissioner Neyer asked for explanation regarding renaming Bates/Logan Park
as mentioned in the December minutes . Director Black clarified that Council Member
Rita Hathaway had expressed interest in renaming Bates/Logan Park after John Kreiling
and a ballfield at Miller Field after Vern Mann. It was brought up at a Council meeting
that she would provide background information to Council and Commission .
Concerning the bike path update on the agenda, Director Black explained Chuck
Esterly was unable to attend the Commission meeting . Chuck would be attending the
February meeting.
Steve Dazzio, Chief Accountant for the City of Englewood, distributed a 1995
financial statement for the Larry Scott property. Steve gave a brief overview of the
property , and explained rental payments for the rental property for 1995 ranged from
$800.00 /month, to most recently , $1 ,000 .00 /month. Expenditures have remained
standard over the last few years, and there has been no capital improvements since the
$28 ,000 in 1993. The balance owed to City's General Fund is $26,753.00 . Discussion
ensued regarding continuing to rent or to sell the property. Commission felt the property
was very successful, and should continue as a rental investment.
Director Black informed Commission a decision has been made regarding the
Golf Course Restaurant Concessionaire. As discussed at the December meeting, all five
bids received were interviewed. Black briefed commission on the interview committee
and criteria. The JOQ Corporation was selected. JOQ currently operates the concession
at Raccoon Creek, and also managed the concession at The Meadows Golf Course and
Foothills Golf Course in the Foothills Parks and Recreation District. JOQ also owns
RTOQ's Pub/Restaurant at Chatfield and Kipling. References for JOQ were exceptional.
With regards to the financial percentage, Black noted JOQ did not submit the highest
financial percentage but the grading system was based off of a number of factors and not
just the percentage. JOQ was the only bid who did have golf course concessionaire
experience as an owner/operator. Commissioner Armstrong , who participated on the
interview board, expressed her recommendation for JOQ Corporation. Bob Burgener
added JOQ Corporation would not be operating an outside catering business, initially.
Commissioner Neyer inquired about previous concessionaires and losing revenue
from the concessionaire not paying bills, and what the City was doing to prevent it from
reoccurring. Black replied that did happen prior to Woody's Club, but a performance
deposit was required of $50 ,000 in the contract. Neyer questioned if JOQ would offer a
beverage cart on the course. Black explained the new contract includes numerous
changes relating to customer service and providing service to all areas of the golf course,
including the back nine and the Par 3 course.
In regards to the liquor license, Commissioner Waggoner inquired of the status.
Black explained Woody's Club license expired the end of December. In order to get the
new concessionaire in on a timely basis , the City Attorney and the attorney for Woody 's
Club arranged an agreement in which Woody's Club would renew their liquor license and
would in turn transfer it over to the new concessionaire .
A motion was made by Chairman Gomes and seconded by Commissioner Gerlick
to recommend to Council approval of the Interview Committee 's recommendation of
JOQ Corporation . The motion passed unanimously.
Director Black stated the City of Englewood received a letter from DRCOG in
regards to applying for open space planning grants from the Great Outdoors Colorado
(GOCO) for $75 ,000. DRCOG has asked the City to submit a letter in support of
DR COG in applying for the grant. Black asked the commission if their was any
objection in supporting the grant application. There was none.
Black distributed information from Assistant City Manager Suzie Grace regarding
seminars relating to communications and government. The seminars are open to all City
employees and board members.
Commissioner Christie forwarded onto Director Black the minutes from the
Englewood School Board meeting on January 2, 1996. The minutes indicated that
Sinclair Field would not be available for rental for the summer of 1996 due to need for
improvements. By not using the field during the summer, the schools are hoping the
fields condition will be improved for play in the fall by soccer groups and physical
education classes. Black felt there was a possibility the groups would be contacting the
Parks and Recreation Department looking for fields. Copy of the minutes were
distributed to commission members .
Commissioner Markwood announced Englewood Soccer Association is now
registering and is expecting about 700 participants. Englewood Soccer Association is
continuing to grow about 10% per year. Markwood informed commission that South
Suburban would have five (5) fields available in the Spring, possibly seven (7), at
Regional Park.
Commissioner Neyer asked of the status of Home Lumber as it was advertised for
sale. Director Black stated the City has first right ofrefusal of the property. The City is
not currently pursuing the purchase of the property, but definitely has interest. The City 's
appraisal is about $300,000.
Neyer asked if there has been consideration in renaming a ballfield at Miller Field
after Walt Tomooka who was recently killed in an automobile accident. Tomooka had
been very prominent in Englewood and active with youth sports. Black said it had not
been brought to his attention . Commissioner Armstrong suggested contacting close
friends of Walt and seeing if there was an interest.
Youth Commissioner McKay inquired as to why video cameras were installed on
the running track and aquatics area . Director Black responded funds were available from
the safe summer program for more security due to the Recreation Center being open later
at night. Grants enabled additional cameras to be installed recently throughout the
facility in order to monitor the entire facility primarily during rentals .
Commissioner Gerlick reminded commission of annual goals and objectives .
Commissioner Armstrong will conduct the session in February to determine the new
goals and objectives. Gerlick noted Kathy Christie being chosen to the Colorado
Association of School Boards . Gerlick announced Theatre Englewood! auditions will be
held for the production of The Coroner on March 8-10.
Commissioner Waggoner asked if the issue of Art in the Parks program has been
discussed. Black reported information was received by Jim Kavinsky and is currently
being reviewed. Director Black said the creation of Cultural Commission would handle
such matters. Discussion ensued.
Waggoner asked if the Parks Department is recycling Christmas Trees for mulch.
Black reported they were , and drop -off locations are at Miller Building, Bates/Logan,
Belleview and Centennial Park.
Chairman Gomes congratulated Kathy Christie on behalf of the Commission on
her appointment to the Colorado State School Board.
The meeting was adjourned at 6:25pm.
Deborah A. Severa, Recording Secretary