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HomeMy WebLinkAbout2002-10-10 PRC MINUTES• • • City of Englewood PARKS AND RECREATION COMMISSION Minutes of October 10, 2002 I. CALL TO ORDER The regular monthly meeting of the Englewood Parks and Recreation Commission was called to order at 5:30pm by Chairperson Gomes at the Englewood Servicenter, 2800 S. Platte River Drive. Present: Austin Gomes, Chairperson Carolyn Armstrong, Commission Member Kathy Christie, Commission Member (arrived at 5:46pm) Mitch Waldman, Commission Member Jim Woodward, Commission Member (arrived at 6:00pm) Kendra Grazulis, Youth Commission Member (left at 6:40pm) Jerrell Black, ex officio Absent: Steve Neyer, Vice Chairperson Janet Moore, Cultural Arts Commission Liaison Doug Garrett, City Council Liaison Christopher Jones, Youth Commission Member Also present: Gary Hultberg, Recreation Manager (left at 5:45pm) Dave Lee, Open Space Manager Bob Spada, Golf Course Manager Steve Lasley, Parks Supervisor II. APPROVAL OF MINUTES Chairperson Gomes asked if there were any changes or corrections to the minutes of September 12, 2002. There were none. The minutes were approved as presented. III. SCHEDULED VISITORS There were no scheduled visitors. IV. UNSCHEDULED VISITORS There were no unscheduled visitors. V. SHOWMOBILE USAGE AND FEES VI . Manager of Open Space, Dave Lee, reported that discussion on usage and fees for the new showmobile would be postponed until more information becomes available. BOARD ORDINANCE Director Black turned discussion over to the Ordinance that created the Parks and Recreation Commission. Black explained per City Council, the City Attorney's office is reviewing the organizational structure of each board and commission for purpose of updating the Englewood Municipal Code. A copy of the ordinance wa·s distributed to commission members for their review. The Board discussed Title 2, Chapter 4, Section 3, subsection B relating to the annual preparation of a parks and recreation master plan for the development and maintenance of a modem and adequate parks and recreation system. Black explained that the Department of Parks and Recreation already has a master plan in place. The Board agreed and suggested removal of Subsection B. Commission Member Armstrong commented in regards to subsection F, relating to the Commission meeting monthly. Armstrong suggested adding in "or as necessary". Commission members concurred with Armstrong's suggestion. Black thanked the commission for their comments and noted that he would be forwarded their comments to the City Attorney's office. VII. 2003 BUDGET Discussion moved on to the 2003 Budget. Black apologized for the tardiness in getting budget information to them, explaining that information was continuing to change day to day. Black reported that due to budget restraints for 2003, City departments were all asked to make reductions, noting that the Department of Parks and Recreation cut 11.2% from its budget. Commission members were informed that programs that were cut from the budget for 2003 included the Community Forestry Program and the flower garden program at all locations, excluding the interchange. Discussion followed regarding other measures taken to reduce the budget including the Englewood School District being responsible for striping the Detention Pond and assessing striping fees for the youth sports association. Black noted that the fee would not be substantial. • In regards to the golf administrative fee, Black told the Commission that there would not be an • Administrative fee for the golf course for 2003 . Black noted that Finance would be conducting a study in 2003 pertaining to administrative costs. Discussion followed . Commission Member Armstrong asked in regards to the Community Forestry Program. Black explained that the total cost of the program is $40,000, with approximately $24,000 going to subsidies and the remainder going towards arbor day celebration, tree give-a-ways and administrative costs. After a brief discussion, A motion was made by Commission Member Armstrong and seconded by Commission Member Christie that although economic times are difficult, the Parks and Recreation Commission advises City Council to be aware of the ramifications of canceling the Community Forestry Program due to the tree canopy in the City of Englewood being established and the importance of maintaining its health and beauty. The motion passed unanimously. VIII. RIVERSIDE AUCTION Golf Course Manager Bob Spada announced that an auction would be held on Saturday, October l 71h for sale of Riverside equipment. Spada noted that the Home Lumber building would also be included in the auction . Discussion followed regarding the decision to not include the old Showmobile in this auction but to instead include it in the November auction for City property and automobiles. • • • • IX. x. XI. GOLF COURSE TEACHING FACILITY Spada continued, informing the Commission that staff had been approached by a PGA Pro to come in and operate the Indoor Teaching Facility as a concessionaire. Spada explained that after evaluating his proposal, staff decided to move fotward with the agreement. Discussion followed regarding changes being made to the facility including the number of bays being reduced to four and the presence of a full-time attendant. Spada noted that by leasing the facility, the golf course would increase revenues while decreasing costs. Chairperson Gomes asked in regards to the amount of revenue . Spada explained that per agreement, the golf course will receive $15,000 a year for leasing of the facility plus a percentage of net revenue. Spada went on to explain that staff anticipates receiving approximately $20,000 per year where it had been $8,000 a year. Commission was informed that the agreement went to City Council on Monday and passed on first reading. OFF LEASH PARK PILOT PROGRAM UPDATE Dave Lee, Open Space Manager, distributed the September Code Enforcement Report. Per the report, Lee stated that the number of leash law violations have dropped significantly as more people have become aware of the new law and agree to comply. RECREATION BOND PROJECT UPDATE Director Black told commission members that bids have been accepted for construction on the Malley Center and Englewood Recreation Center. Black explained that due to the low economy, bids have come in substantially lower than proposed, allowing additional work to be done on each facility including roof and HV AC repair and a new gym floor for the Rec Center. Commission Member Armstrong asked if it was legal to use the money for such projects other than what was specified on the bond. Black explained that according to the wording on the bond, the money could also be used for other recreation projects. In regards to the Family Aquatic Facility, Black stated that it is the City's hope that bids will also come in lower than expected. Black discussed the need for a traffic light at the entrance on Belleview. Black stated that cost of the light is anticipated to be $250,000. Plans are to meet with South Suburban to discuss the light and to see if they would share in the cost. Commission Member Christie asked in regards to a timeline for the project. Black stated that the facility should be completed for the 2004 summer season. XII. CULTURAL ARTS COMMISSION UPDATE Commission members were updated on events with the Cultural Arts Commission. XIII. CITY CENTER UPDATE An October Project Update for the CityCenter deve lopment was distributed to commission members. Discussion followed. XIV. DIRECTOR'S CHOICE Director Black had no items for Director's Choice. XV. COMMISSION MEMBER'S CHOICE Commission Member Armstrong congratulated Mayor Beverly Bradshaw and the Parks and Recreation Department on receiving the CPRA Individual Citation Award. Director Black spoke in regard to the Gold Medal Award to be presented in Tampa, Florida in October. Commission Member Woodward spoke in regard to problems with the soccer goals at the Detention Pond. Black explained that staff is aware of the situation and are looking into the issue, noting that safety is the number one concern. Commission Member Waldman commented on the Brent Mayne Field and the great condition of the Englewood Golf Course. Discussion followed regarding the current frost and golf cart policies. Commission Member and Englewood School District Liaison Christie informed the Commission that the School District is also dealing with tighter revenues due to decreased enrollment. Christie spoke of the new Superintendent and the possibility of some new softball fields. XVI. ADJOURNMENT The meeting was adjourned at 6 :54pm. LC(ttvL!Lfz_ a. dk?_LU-/ Deborah A. Severa, Recording Secretary • • •