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HomeMy WebLinkAbout2000-10-12 PRC MINUTES• /" • • I. II. City of Englewood PARKS AND RECREATION COMMISSION Minutes of October 12, 2000 CALL TO ORDER The regular monthly meeting of the Englewood Parks and Recreation Commission was called to order at 5 :30pm by Chairperson Gomes at the City Manager's Conference Room at the Civic Center building, 1000 Englewood Parkway. Present: Austin Gomes , Chairperson Steve Neyer, Vice Chairperson Kathy Christie, Commission Member Mitch Waldman, Commission Member Jim Woodward, Commission Member Kendra Grazulis , Youth Commission Member Tara Holmes , Youth Commission Member Martha Warner, Cultural Arts Commission Liaison Absent: Caroly n Armstrong, Commission Member Doug Garrett, C ity Council Liaison Jerrell Black, ex officio Also present: Bob Sp ada , Manager of Golf Course Joe Sack, Recreation Facility Supervisor, Malley Senior Center APPROVAL OF MINUTES Chairperson Gomes asked if there were any changes or additions to the minutes of September 14, 2000. There were none. A motion was made to accept the minutes of September 4, 2000 as presented. The motion passed unanimously. III. SCHEDULED VISITORS There were no scheduled visitors. IV. UNSCHEDULED VISITORS There were no unscheduled visitors. V. COLUMBINE AWARD VI. Joe Sack, Recreation Facility Supervisor for the Malley Senior Recreation Center, told Commission members that the Malle y Computer Lab received the Colorado Parks and Recreation Association 's Columbine Award for best creative and innovative program in 2000 . Sack stated that there were eight entries and that the City of Englewood was selected the winner based off of the lab , fundraising and classes for the lab. The plaque was passed among Commission members . WAL-MART GRANTS As discussed at the September Commission meeting, Joe Sack told Commission members that the Department of Parks and Recreation had applied for four community grants offered by Wal-Mart. Sack reported that the Department received three of the grants that they had applied for including $1,500 for the Skate Rodeo and safety equipment, $1,250 for the Halloween Carnival and $2,000 for the Malley Computer Lab to be used for additional equipment. Commission members were told that Wal-Mart gave away $16,500 in grants. -'4 VII. HALLOWEEN CARNIVAL Commission members received a flyer on the upcoming Halloween Carnival on Saturday, October 28th. Sack explained that the grant received from Wal-Mart would be used for an entertainer that will roam the crowds and perform a couple of shows. Sack noted that there will also be a couple new inflatables and karaoke. VIII. CENTENNIAL PARK EXP ANSI ON Discussion was turned over to Bob Spada, Manager of the Englewood Golf Course. Spada reported that the Centennial Park Expansion was discussed at the Budget Workshop and that City Council supported the project in the budget process. Spada also explained that items were cut from the budget including a new Show Wagon and a computer irrigation system for the Golf Course. In regards to the Centennial Park project, Spada told Commission members that the project would be phased with a completion date in 2001, and a ready-for-play date in 2002. IX. GOLF COURSE CONCESSIONAIRE Spada continued, announcing that interviews for the Golf Course Concessionaire were held • and that the new concessionaire is Ron Reif. Spada explained that Mr Reif is also the current • concessionaire for Overland Golf Course. Sample menus were distributed to Commission members. Commission members were reminded that next months meeting would be at the Golf Course restaurant. Spada noted that Mr. Reif has been approved for a liquor license and that no days of service were lost in between the switching of concessionaires. Vice Chairperson Neyer spoke regarding the span of concessionaires over the past years and asked if there was possibly a problem. Spada replied that in this area it is very difficult to find a good concessionaire. Spada commented that the City is fortunate to have Mr. Reif at the Golf Course. Neyer asked why Q's Tee II Green left. Spada responded that it was his understanding that they left the business due to difficulty in staffing, burn-out, and the decision to venture into a smaller operation. Discussion followed regarding the contract. Spada explained that the contract includes a three-year renewal clause per the concessionaire and an additional two years per the City and the concessionaire. Spada also explained that the City would receive $36,000 or 10% of gross sales, whichever is greater. In regards to repairs, the tenant would be responsible for the first $3,500 with the City being responsible for anything over that. Commission members were informed that the contract required Mr. Reif to provide the snack shed, one cart and the snack window. Spada stated that although the contract does not stipulate, Mr. Reif has discussed the purchasing of a second cart to be used on weekends. Commission Member Waldman asked in regards to the possibility ofa shack nearthe 15 Par. Spada replied that the second cart would be tried first. • • • • X. CULTURAL ARTS COMMISSION UPDATE Cultural Arts Liaison Warner updated the Commission on developments with the Cultural Arts Commission. Warner reported that the selection for the Wal-Mart Art Wall has been made and that the wall should be completed in 2001. Warner also discussed a second art wall that would be going into the CityCenter development on a wall of a parking structure. The wall would be facing west, towards the Light Rail. Warner informed Commission members that the Cultural Arts Commission recently selected art for the City of Englewood 's 2001 Calendar. Commission members were told that the focus of the calendar would again be art done by students in Englewood. Discussion followed regarding the Exploratory Committee, a sub-committee of the Cultural Arts Commission. Warner reported that the Exploratory Committee is currently looking into a feasibility study for a cultural arts center in Englewood. Warner commented that the sub- committee meets on a weekly basis. XI. CITYCENTER UPDATE XI. XII. Due to Director Black and City Council Liaison Garrett being absent, CityCenter update would be postponed until the November meeting. DIRECTOR'S CHOICE Golf Manager Spada informed Commission members of a recent incident at the Englewood Golf Course involving a hot air balloon landing on the #5 green. Spada explained that the balloon was low on fuel and needed to do an emergency landing . The crew gave the course a coupon for a free balloon ride, which will be used sometime in a drawing. COMMISSIONER'S CHOICE Recreation Facility Supervisor, Joe Sack, reported that the Department of Parks and Recreation would be implementing RecTrac, the new computer software system , starting the beginning of November. Sack discussed the improvements to the registration , facility reservation and admission procedures . In regards to the transferring of household information from the current system to the new, Sack explained that RecTrac household information forms have been available to the public the last few months for the public to complete and allow staff the opportunity to input the information prior to going "live". Vice Chairperson Neyer asked the percentage of households that have been updated to the new system . Sack replied that it is low, but explained that the current system required each individual to be entered but that the RecTrac system, individuals are entered under one households which includes parents, children, etc . Discussion followed regarding the phasing of passes and the phasing out of ID cards. Chairperson Gomes asked ifthe system would also be implemented at the Golf Course. Golf Course Manager Spada stated that the sy stem would be implemented after the first of the year. Spada explained that with RecTrac, the golf course would now be able to sell and view pass information, which was not possible with the current system . Commission Member Waldman commented that he had a request for the Englewood Recreation Center to open at 5 :OOam , similar ~o requests made to Commission Member Christie. Waldman was told that the request would be forwarded on to Director Black. Youth Commission Member Grazulis stated that she had people ask if the City of Englewood would build a climbing wall. The request would also be forwarded on to Recreation staff. Commission Member Christie told Commission members that the Englewood School /1' District's web site has an alumni segment. In regards to discussion at a prior Commission meeting about the graffiti along the Detention pond fields, Christie reported that the wall was a project of the City of Englewood's Safety Services Division and that a board has been put up. Youth Commission Member Holmes spoke in regards to Englewood High School activities. Holmes updated Commission members on the Comprehensive Plan Committee. Holmes reported that there have been two meetings, which included discussion on improving or developing more open space. Holmes also said that there has been discussion on the possibility of a 1 % tax on capital improvement projects for open space . XIII. ADJOURNMENT The meeting was adjourned at 6:20pm. Deborah A. Severa, Recording Secretary • • •