HomeMy WebLinkAbout2000-02-10 PRC MINUTES•
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City of Englewood
PARKS AND RECREATION COMMISSION
Minutes of February 10, 2000
CALL TO ORDER
The regular monthly meeting of the Englewood Parks and Recreation Commission was called
to order at 5:31 pm by Chairperson Gomes at the Malley Senior Recreation Center, 3380 S.
Lincoln Street.
Present: Austin Gomes, Chairman
Steve Neyer, Vice Chairman
Carolyn Armstrong, Commission Member
Kat hy Christie, Commission Member
Mitch Waldman, Commission Member
Jim Woodward, Commission Member
Doug Garrett, City Council Liaison
Jerrell Black, ex officio
Kendra Grazulis , Youth Commission Member
Tara Holmes, Youth Commission Member (left at 6:30pm)
Martha Warner, Cultural Arts Commission Liaison
Also present: Gary Hultberg, Manager of Re creation
Dave Lee, Manager of Open Space
Bob Spada, Manager of Go lf
Joe Sack, Malley Senior Recreation Center Facility Supervisor
APPROVAL OF MINUTES
Chairperson Gomes asked if there were any additions or corrections to the
minutes of January 13, 2000. There were none. A motion was made to accept
the minutes as presented. The motion passed unanimously.
III. SCHEDULED VISITORS
Director Black introduced new members including Commission Member Jim Woodward,
Youth Commission Member Tara Holmes, City Council Liaison Doug Garrett and Cultural
Arts Commission Liaison Martha Warner. The new members took a few minutes to
introduce themselves to the Commission.
IV. UNSCHEDULED VISITORS
There were no unscheduled visitors.
V. CULTURAL ARTS COMMISSION LIAISON
As already discussed , Director Black announced that Martha Warner would be the liaison
from the Cultural Arts Commission .
VI. NRP A 2001 CONGRESS CONTRIBUTION
Commission members were told that each year the National Recreation and Parks
Association (NRP A) hosts a national conference. Director Black announced that NRP A will •
be hosting the 2001 conference in Denver. Expected attendance is 8,000 to 10,000 people.
Black noted that additional money will be put in next year's budget for some board members
to attend the conference.
Director Black explained that the City of Denver would be the lead agency and that Denver
has requested contributions from park and recreation agencies across the state to help defray
the cost of the conference. Black stated that he wanted to discuss with the board
contributions by the Department of Parks and Recreation. The Qepartment has committed
use of vans with drivers, and is considering a donation of $500.00, which Black felt was
appropriate for the size of Englewood. Black asked for a recommendation.
A motion was made by Commission Member Armstrong and seconded by
Commission Member Neyer that the Department of Parks and Recreation
donate $500.00 to the NRP A Congress.
Commission Member Waldman questioned why the funds are being requested for this year
when the conference is in 2001. Waldman asked if additional funds would also be requested
in 2001. Director Black, along with Commission Member Armstrong, explained use of the
money and that there would not be any additional requests.
The motion passed unanimously.
Director Black thanked the Commission .
VII. PARK SIGNAGE
Manager of Open Space, Dave Lee , informed Commission members that he and Chairperson
Gomes were liaisons to the Entry Port Signage Committee. Lee reported that the next
meeting would be in the next couple of weeks, and that he would have more to report then.
vm. PARKMEMORIALS
Manager of Open Space, Dave Lee, moved the discussion to park memorials. Final drafts of
the tree memorial and park bench memorial policies were distributed to commission
members. Commission members reviewed the information. Lee asked commission members
for approval or input as to the policies. Commission was informed that the information
would be presented to City Council as an informational item and not its for approval.
Commission member Armstrong asked if the policies were memorial or commemorative.
Lee responded that the department would make an exception to both.
Commission member Neyer asked ifthe policy was already in place. Director Black
explained that the Department of Parks and Recreation has always operated on an informal
policy , and that there has never been a formal policy. Neyer asked what areas the policies
cover. Lee stated that the policies include trees , benches and plaques . Neyer asked if the
polic y gives the Department governing control over self-made memorials. Lee explained that
the policies state what is allowed in a park. Neyer asked in regards to the procedure if a
memorial was in violation of the policy. Lee stated that staff would then discuss the problem
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with the family. Lee noted that the City has final determination regarding location of the
memorial.
Commission member Armstrong recognized staff for the disclaimer regarding removal of or
vandalism to the memorial, wherein the City is not held responsible. Council Member
Garrett asked in regards to the severity of vandalism. Lee responded that it is prevalent.
Garrett suggested that that information be passed on to the family. Lee commented that the
benches should be virtually maintenance free.
Lee asked Commission members for a recommendation regarding the tree and bench
memorial policies. Commission member Waldman asked ifthe recommendation could wait
until next month in order to give members an opportunity to read through the material. Lee
agreed.
IX. CITY CENTER ENGLEWOOD UPDATE
Commission members were updated in regards to CityCenter Englewood. Director Black
reported that the Light Rail is moving forward and pillars and the foundation for the bridge
can now be seen. In addition, construction is progressing on the parking deck.
Walmart is still on schedule for an August opening. A committee has been formed for an art
wall on Walmart. The committee is working on final details and a Call for Entries.
In regards to the Civic Center building, Director Black offered to arrange a tour of the
building if members were interested. Commission members said yes. Black suggested doing
the tour at 4:00pm on Thursday, March 9th, prior to the Commission meeting, and holding the
meeting at City Hall.
Black announced that the residential developer signed today, with the official closing
scheduled for next month.
Discussion followed regarding retail development for the site. Council Member Garrett
discussed possible tenants.
Youth Commission member Holmes asked in regards to David Taylor Dance Co. Council
Member Garrett explained that the Civic Center did not work for them due to issues with the
floor. David Taylor is talking to Miller Wiengarten , developer for the site, regarding some
"dead" space on the first floor of another building on site, which will also be used by Bally ' s.
X. DIRECTOR'S CHOICE
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Director Black announced that the Department has received confirmation that the SCFD
grant for $10,000 will be transferred to Parks and Recreation for the summer concert series.
City Council has awarded additional money in order to run the series. Black added that the
concerts for 2000 would be held at Little Dry Creek.
COMMISSIONER'S CHOICE
Commission member Christie gave an update on school construction in relation to the bond
money. Christie explained that the money is not going as far as expected due to asbestos
removal.
Commission member Waldman asked in regards to the Englewood Youth Sports Association
basketball teams having difficulty securing gym time. Hultberg reported that he had met
with Mr. Bennett regarding field scheduling and would discuss the gym situation and report
back next month.
Commission Member Waldman told of a recent situation involving his daughter's soccer
team. Waldman explained that due to inclement weather, the team came to use the
Englewood Recreation Center. Waldman went on to explain that because most of the girls
did not have resident I.D.'s, the front counter staff wanted to charge them non-resident rates.
Waldman asked if an exception could made for Englewood teams. Black replied that the
front counter was correct in charging the non-resident fee since no prior arrangements had
been made . Black stated that the coaches needed to talk to Gary Hultberg, Recreation
Manager to make those arrangements.
Commission Member Waldman then spoke in regards to the youth weight training at the
Englewood Recreation Center, and the policy that youth between the ages and 13 and 14
having to attend a Youth Fitness Equipment Certification course prior to using the weight and
cardiovascular areas in the Rec Center. Waldman asked if the parent could sign the
certification rather than having their child attend the class. Recreation Manager Hultberg
explained that the policy has to do with liability and that most Recreation Centers do not
allow youth under the age of 16 to use the weight rooms. Hultberg stated that youth, ages 13
to 14, can only use the weight room if they 've taken the course. Waldman noted that the
course is only offered once a month. Director Black commented that he would have staff
look into it and follow-up .
Commission member Waldman asked in regards to the new Fitness Administrator. Director
Black reported that the Department has hired Robin Vollinger. Robin was planning on
attending tonight's meeting but had to fill in as a substitute for a class. Joe Sack, Facility
Manager for the Malley Senior Recreation Center, spoke in regards to the experience that
Robin brings to the City.
Chairperson Gomes asked for an update as to the progress made with the Zigan property.
Director Black reported that Gary Hultberg , Recreation Manager and he had met with the
City of Sheridan City Council. Black stated that the meeting went well and that the
Sheridan 's City Counc il supports the Rockies Field near Centennial Park. Black went on to
say that there are some issues that have not been resolved to their satisfaction that still need
to be worked out.
Bob Spada , Manager of Golf, announced that the Golf Course is gearing up for the Junior
Golf Program, scheduled to start in June. Commission member Waldman noted that the
classes were during the week. Spada replied that clinics for youth would be held on the
weekend.
Recreation Manager, Gary Hultberg, reported that he and Director Black had met with Larry
Nisbet of Englewood Schools regarding the impact on Parks and Recreation 's summer
programs due to construction scheduled for the schools.
Commission member Armstrong asked in regards to hiring for the Department. Recreation
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Manager Hultberg explained that the changes made regarding wages and benefits were •
absolutely necessary , but that it still continues to be a struggle. Hultberg went on to explain
that Program Administrators are spending 20-40% of their time recruiting and training.
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Commission members were informed that the Spring Activities Guides are in the mail.
Facility Supervisor for the Malley Senior Recreation Center, Joe Sack, reported that the
computer lab is up and running. Sack also announced that the Summer Drama production for
2000 will be "Grease".
ADJOURNMENT
The meeting was adjourned at 6:48pm.
Deborah A. Severa, Recording Secretary