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HomeMy WebLinkAbout1999-07-08 PRC MINUTES• • • I. n. Ill. City of Englewood PARKS AND RECREATION COMMISSION Minutes of July 8, 1999 CALL TO ORDER The re g ular monthly meeting of the Englewood Parks and Recreation Commission wa s called to order at 5 :31 pm by Chairman Gomes at Romans Park, 1700 E . Floyd A venue . Present: Austin Gomes , Chairman Kathy Christie , Commission Member Ste v en Markwood, Commission Member Mitch Waldman , Commission Member (arrived at 5:50pm ) Kell s Waggoner, City Council Liaison Jerrell Black, ex officio Absent: Steve Neyer, Vice Chairman Carolyn Armstrong , Commission Member Also present: Gary Hultberg , Manager of Recreation (left at 6:45pm) Dave Lee , Manager of Open Space Don Coatman , Water Production Supervisor, Utilities (left at 6:45pm) Betsy Mercer, Intern for Department of Parks and Recreation APPROVAL OF MINUTES Chairman Gomes asked if there were any additions or corrections to the minutes of June 10, 1999. There were none. A motion was made to approve the minutes as presented. The motion passed unanimously. SCHEDULED VISITORS Don Coatman from the City of Englewood , Utilities department, and Betsy Mercer, Intern for the Department of Parks and Recreation were introduced. IV. UNSCHEDULED VISITORS There were no unscheduled visitors. V. WEED CUTTING OF CITY DITCHES AND RIGHT-OF-WAYS BY PARK STAFF Discussion was turned over to Don Coatman , Water Production Supervisor for the City of Englewood, Utilities Department. Coatman explained that the Utilities Department is responsible for maintaining six areas along City ditches and right-of-ways. Coatman went on to explain that due to difficulty in finding summer help, the Utilities Department is unable to maintain these areas. Coatman stated that he has spoken to Dave Lee, Manager of Open Space , regarding the Parks Division , with the cooperation of Utilities , taking over the six areas. Chairman Gomes asked Dave Lee, Manager of Open Space , if the Parks division has the extra manpower to take on these.additional responsibilities. Lee responded that the Parks division is in the same situation regarding seasonal help. Lee reported that Code Enforcement and Public Works had also approached him with similar requests. Lee \."- suggested that the City negotiate with a contractor for the additional help and that the Santa Fe medians also be included. Director Black stated that he has had discussion with Lee pertaining to the parks department taking on more responsibilities. Black gave examples. Black added that he has spoken to the City Manager regarding the Parks Division requesting two new employees for next year's budget. Discussion followed. Chairman Gomes asked that staff look into a solution. A proposal would be brought back to the August Commission meeting for a recommendation. VI. SAFE SUMMER PROGRAM Gary Hultberg, Recreation Manager, reported that since 1994, Universal Concerts has been a financial supporter for the Department of Parks and Recreation 's Safe Summer and Nite Time Out program. Hultberg announced that Universal Concerts has chosen to discontinue their Safe Summer funding for a new youth internship/mentor program. Hultberg explained the new program. Commission members were told that the Department of Parks and Recreation has funding for the programs through this year. Hultberg indicated that he would explore alternative funding sources and possible changes to the program as part of the budget process. Commission members would be kept informed. VII. 2000 CITY BUDGET Director Black stated that normally the annual budget is brought forth to the Parks and Recreation Commission in July. Black went on to explain that due to the schedule being pushed back, the budget would be brought to the Commission in August. Black indicated that budget concerns for next year are staffing and funding for the Safe Summer program. Black also noted that City staff has been asked to be conscientious with their budgets due to the development of CityCenter Englewood. VIII. CIVIC CENTER BUILDING/MOA AND DAVID TAYLOR Commission members were informed that Bob Simpson, Director of Neighborhood and Business Development, along with Maralee Utter of Citiventures, presented a proposal to City Council regarding the Museum of Outdoor Arts and David Taylor Dance Theater occupying space at the Civic Center. City Council gave their approval and asked staff to move forward into an agreement. Director Black explained details of the proposals to Commission members. Discussion followed. Commission members voiced their concerns regarding cost and benefits to the City . After considerable discussion, Black told Commission members that he would ask Marilee Utter, City Consultant, and Bob Simpson, Director of Neighborhood and Business Development, to attend the August meeting and address questions and concerns regarding the MOA and David Taylor proposals. • • • • • •• IX . x. CITYCENTER ENGLEWOOD UPDATE Director Black updated Commission members re garding development with CityCenter Englewood. Commission members were told that construction should begin in the next two to three weeks. Black reported that a theater has not signed on yet ; and that it looks as if the theater will be downsized. Fundamental plans of the site would not be affected. Tenants for the site have not been signed yet. DIRECTOR'S CHOICE Gary Hultberg, Recreation Manager , announced that the City of Englewood 's summer drama production Fiddler on th e Roof will be July 29 , 1999 through August 1, 1999. Commission members agreed to put an ad in the program from the Parks and Recreation Commission . Discussion moved to Art in Public Places. Director Black explained that the City Council passed a resolution allocating one percent of all Capital Improvement projects for public art . Black said that the amount allocated totals approximately $15 ,000 per year. Black went on to explain that the Cultural Arts Commission has been negotiating with a group, Society for the Preservation of Humanity , to bring in ten sculptures for a two year period along Little Dry Creek. The cost for the project will be $11,200 . SPH will provide insurance, installation and maintenance. Installation is tentatively set for the beginning of August. The agreement will go to City Council on July 19 , 1999 . Discussion followed . A motion was made by Commission member Waldman and seconded by Commission member Markwood giving the Parks and Recreation Commission's approval of placement of the sculptures along Little Dry Creek Greenway east of the Plaza. The motion passed unanimously. In regards to Arapahoe Rental property , Black reported that discussion has taken place among City staff and the owner of Arapahoe Rental. Black stated that a Phase I Environmental Study was done and that an appraisal should be near completion. City staff will be meeting to discuss the outcome of the study and appraisal. Discussion will also be taking place with the owner in the next three to four weeks. ' XI. COMMISSION MEMBER'S CHOICE Commission member Markwood spoke in regards to the Fourth of July weekend at Centennial Park. Markwood stated that it was evident that the park patrol has been reduced . Markwood went into detail. Dave Lee , Manager of Open Space , replied that he would contact Lieutenant Knoll with Safety Services . Chairman Gomes asked as to the status of the aquatic facility at Belleview Park. Director Black reported that the facility was temporarily put on hold due to efforts being put towards CityCenter Englewood development. Black stated that he plans to move forward with discussion with City Council at the budget retreat in September. Commission Member Christie announced that Bishop Elementary School received a new playground , courtesy of a Com~unity Block Grant. XI. ADJOURNMENT The meeting was adjourned at 7:01pm. • Deborah A. Severa, Recording Secretary • • \ '