HomeMy WebLinkAbout2012-11-01 FPB MINUTES•
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FIREFIGHTERS PENSION BOARD MEETING
November 1, 2012
A regular meeting of the Englewood Firefighters Pension Board was called to order by Chairperson
Lockwood at 3:00 p .m . in the Public Works Conference Room of the Englewood Civic Center, 1000
Englewood Parkway .
Members Present:
Members Absent:
Others Present :
A quorum was present.
Kieth Lockwood , Chairperson , Employee Representative
John Garcilaso , Employee Representative
Frank Gryglewicz, Director of Finance and Administrative Services
Grayson Hartley, Employee Representative (arrived at 3:03 p.m.)
Randy Penn , Mayor
Carolyne Wilmoth , Council Appointee
None
Daniel Brotzman, City Attorney (arrived 3:04 p.m.)
Donald and Marilyn Seymour, Retired Volunteer and Spouse (arrived 3 :04 p.m.)
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Approval of Minutes of the August 9 , 2012 Regular Meeting
MR. GRYGLEWICZ MOVED TO APPROVE THE AUGUST 9 , 2012 MINUTES OF THE REGULAR
BOARD MEETING. MR. GARCILASO SECONDED .
Ayes :
Nays :
Absent:
The motion carried.
Garcilaso , Gryglewicz, Lockwood , Wilmoth , Woodward
None
Hartley
Mr. Hartley arrived 3:03 p.m.
Mr. Brotzman , Donald and Marilyn Seymour arrived at 3 :04 p.m.
Select Board Secretary
The Board needs to select a new Secretary to fill the position that was vacated with the passing of Jay
Seay.
MR. GARCILASO NOMINATED GRAYSON HARTLEY AS SECRETARY. MR. GRYGLEWICZ
SECONDED.
Ayes:
Nays :
Absent:
Abstention:
The motion carried.
Garcilaso, Gryglewicz, Lockwood , Wilmoth , Woodward
None
None
Hartley
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Review of FPPA Volunteer and Firefighters Plan Statements
The Board reviewed the FPPA quarterly statements.
Approval of Plan Amendments Required by the IRS
The Board discussed the Plan amendments that the IRS requires be approved within 90 days of October 5 ,
2012 . The amendments are necessary to complete the requirements to validate the IRS's Letter of
Determination for the Plan document.
Notification of the Death of Blanche Hamilton, Survivor of William Hamilton , Firefighter
Blanche Hamilton , survivor of William Hamilton, died on September 16, 2012. No further benefits are
payable after the September 2012 payment to Mrs. Hamilton.
Discussion of 100% Joint and Survivor Payout Option
The Board reviewed draft of letters notifying Richard Edison, David Lucius and Ronnie McLain of the
Board 's decision to offer a retroactive payment for the difference between a 100% Joint and Survivor and
a 50% Joint and Survivor benefit to each . These retirees elected a 100% Joint and Survivor Benefit at the
time of retirement. Providing 100% of the retirees benefit and the 50% spousal survivor benefit will
exceed the IRS restriction of not providing a benefit greater than the benefit received by the retiree . Each
retiree affected by this decision must provide all requested documentation to the Board before payments
will be processed.
MR. GRYGLEWICZ MOVED TO APPROVE NOTIFYING MR. EDISON, MR. LUCIUS AND MR.
MCLAIN OF THE NECESSARY DOCUMENTATION AND PROVIDE PAYMENT TO EACH AS
SOON AS ADMINISTRATIVELY POSSIBLE. MR. HARTLEY SECONDED .
Ayes:
Nays:
Absent:
Th e motion carried.
Members Choice
Garcilaso, Gryglewicz, Hartley, Lockwood , Wilmoth, Woodward
None
None
Ms. Wescoat informed the Board that Mr. Garcilaso 's term ends December 31 , 2012 ; she will conduct an
election to fill the vacancy .
Ms. Wescoat informed the Board that FPPA has sent a notice indicating that yearend statements will not
be available until after the next regularly scheduled meeting in February.
The Board agreed the next meeting will be February 21, 2013 at 3 :00 p.m.
• MR. GARCILASO MOVED TO ADJOURN. MR. HARTLEY SECONDED.
Ayes : Garcilaso , Gryglewicz, Hartley, Lockwood , Wilmoth , Woodward
F irefi ghters P ension Board Meetin g
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Nays :
Absent:
The motion carried.
None
None
Meeting adjourned at 3: 15 p .m.
L?Atd7Wexu~
Carol Wescoat
Recording Secretary
Firefighters Pension Board Meetin g
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