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Home My WebLink About1987-07-14 PLB MINUTES• • • MI HUT ES Englewood Public Library Advisory Board July 1 4. 1 987 U 1.c e Ch <:nrr-1an Al Quaintance called the regular Meeting of the ibrd ry Hdui s ory Board to order at 7:30 p.M. PfffSEHT; REGRET S ~ Bl.S O PRE S EHT: Al Quaintance. Betty Oounay. Uirginia Johnson. John Peterson. Bev SiMon Bruce Hogue. Joe Rathburn. Gerald SaMpson. Lois Sterling Sharon Winkle. Library Director. Hank Long. Library Services AdMinistrator. Joan HinkeMeyer. InforMation Services AdMinistrator. Haney Bunker. Reference Librarian <Local History>. Donna Gottberg. Recording Secretary Roll c all was taken and a quoruM declared present. Th e r e we r e no s chedul e d or unscheduled visitors . Mr. Quaintance turned the Meeting over to Sharon Winkle who i ntr o duced Joan HinkeMeyer . InforMation Services AdMinistrator . Ms . Hink e Me yer gave details for the Open House planned for Thur s day. S e pteMber 10. The hours suggested for the Open House ar e 6:30 -8:30 p.M. She asked for the help and involveMent of the Board MeMber s. The Boar d thanked Ms. HinkeMeyer for the inforMa tion presented. Ms . HinkeMeyer introduced Haney Bunker. trained archivist for the Library's Local History Collection. Ms. Bunker presented s e lected statistics on the Library for the past 60 years. Haney gave a brief explanation as to how the Local History collection is being preserved and organized for use. The Board thanked Haney for the very inforMative presentation. There was brief discussion on local history iteMs and how the library could solicit theM . Ms. Wink l e introduc e d Hank Long. L i brary Services AdMinistrator. who gave a pre s entat i on on how notices are generated through the a u toMated systeM on both overdue Mater i al and reserve iteM s. Mr. Long provided saMples of the notices and explained the proces s froM beginning to Mailing. A question and answer period followed. The Board thanked Hank for his presentation. Oirector's Report Ms . Winkle gave a brief background on our book processing procedure and asked Mr. Long to explain why the library is asking tha t this process be brought back i n-house for 1988. Hank presented reasons. in depth. for wanting to return this process - 1 //D 9 to the Library and explained the reasons for funds requested in ·the 1 988 Budget. Ms . Winkle explained the upcoMing changes in the parking area to the Horth of the Library. Uith a Map of the area she noted the new access froM Elati Street and the additional parking spaces for both patrons and eMployees. As inforMation. she noted that the old King Soopers building would be deMolished very soon. That area will be developed late in the year into retail space. The City will explore the possibility of redoing Girard at Cherokee and Englewood Parkway. Making a bet~er throughway. Ms. Winkle gave further inforMation regarding the Downtown OevelopMent progress. Ms . Winkle gave a brief update on the Contributors Club. The printing of the insert has been redone. She hopes to introduce the Club at the Open House in SepteMber. She and Hank are developing the procedures. She as ked the Board nenbers to be available at the Open House to provide infornation to patrons regarding the Contributors Club. Ms. Winkle received order forns at the Anerican Library Associatior1 <ALA> Conference regarding the Library Card Canpaign. Mr. Long has received additional infornation fron the AutoMated Managenent Sys teM and Barbara Sproat. PrograM Specialist. has received infornation fron the schools. Ms. Winkle plans to send for a kit explaining the caMpaign. She plans to focus our canpaign on the 5 eleMentary schools in Englewood. Plans are to have the infornation available for the Open House and start the canpaign in late SepteMber or early Octob er . As infornation, Ms. Winkle noted that the sales tax revenues year -to -date is 1X below the budget figure. The June revenue is .5X above budget. The Library has had to Make expenditure adjustnents. Just under $10.000 has been cut at this tine. ChairMan's Report Mr. Quaintance noted that "Books by Uire" is a service now available fron the Booksellers. copied after the "flowers by Wire" by the florists. Ho nenbers' choice connents. Connittee Reports Mr. Peterson noted that the plans are going ahead for the Board/Staff picnic on August 1 at Cushing Park. He will be contacting Board nenbers this week. Donna Gottberg will get a list of the staff that plan to attend. Recent retirees. volunteers and forner Board Menbers will also be invited. There was no unfinished business. The Statistical Report for June 1987 was briefly discussed. -2 - • • • • • • 87-ZO rmTIOH: That the Minutes froM the June 9~ 1987 Meeting be accepted as presented . Moued by: John Peterson Seconded by: Beu SiMon Motion car·ried. Sharon pointed out an article in the packet this evening froM the Oynix Newsletter. Hank Long wrote the article on the Englewood P u blic Library. The Board thanked Ms. Johnson for providing ~eefreshMents this evening. Meeting adjourned at 9:26 p.M. ·1 /15/87 dg -3 - ENGLEWOOD PUBLIC LIBRARY Selected Statistics June 1987 (17, 1 70) * CIRCULATION Central Library Bookmobile 17,325 6,615 ( 8,292) TOTAL: 23,940 (25,462) DAYS OF SERVICE AVERAGE DAILY CIRCULATION TRAFFIC COUNT (Main Lib.) AVERAGE DAILY TRAFFIC COUNT 26 ( 25) 662 ( 1,018) 20,844 (19,276) 802 ( 771) . • CIRCULATED TO ENGLEWOOD PATRONS TOTAL: 19,094 (20,136) 1,154 ( 1,326) ALO Reciprocal Borrowing Central Library Bookmobile 206 ( 459) TOTAL: 1,360 ( 1,785) OTHER INTRA-COUNTY Borrowing** Central Library Bookmobile 563 ( 271 ( 658) 391) TOTAL: 834 ( 1, 049) CCLS Reciprocal Borrowing Central Library Bookmobile TOTALS: REFERENCE QUESTIONS Answered at Central Library*** Answered at Bookmobile TOTALS: 2,483 169 ADULT 2,176 126 ( 2,389) ( 103) (2,002) ( 166) TOTAL: JUVENILE 282 (202) 384 (314) 2,652 4,846 ( 2,492) ( 5,326) TOTALS 2,458 (2,204) 510 ( 480) 2,968 (2,684) Alice Terry: 6 Adults-26 items 22 Juv.-68 items Total: 28 patrons-94items LIBRARY SPONSORED PROGRAMS AT CENTRAL LIBRARY Children's Department Story Times Class visits to Library Summer Pro gr ams LIBRARY BOARD MEETINGS MEETING ROOM USE BY OTHER GROUPS NUMBER ( 8) 3 ( 5) 6 ( 6) 1 ( 1) so ( 63) *Parenthesis indicate activity for same month previous year **Aurora, Littleton *** Includes 26 Healthlink questions and 19 tax questions. ATTENDANCE ( 95) 60 (100) 277 (446) 14 ( 15) 511 (635) • • • • • • -2- LIBRARY SPONSORED PROGRAMS OUTSIDE CENTRAL LIBRARY Children's Department Bookmobile story times Bookmobile Lib. visits to classes Children's Lib. story hrs. at Bookmobile EPL visits to schools CURRENT ACTIVE REGISTRATIONS 22, 172 VOLUMES IN COLLECTION 101,624 ( 16,662) (106,28~) 19 2 ? LIBRARY MATERIALS VOLUMES ADDED Books Records Slide Sets Ca ssettes Microfilm Compact Disc s Videocassettes DISBURSEMENTS Deposited with City Treasurer's Office REVENUES Fines Copyvend Donor's Fund Acct. #81411 (lost and damaged materi a ls) Acct. #64661 (microcomputer) Acct . #31121 (financi a l s ervices) Colora do Lo an Volunteer hours: 88 6/87 dg 610 (34 7) ( 12) ( ) 4 ( ) 8 ( 5) 30 ( 26) 14 ( ) $1,757.28 $1,ll0.58 11. 00 405.50 164.20 57.00 0 9 .00 NUMBER ( 27) ( 5) ( 24) ( 4) ATTENDANCE 485 73 ? (621) (125) (587) (825) VOLUMES WITHDRAWN 1430 (893) 8 ( 1) 15 ( ) 6 ( ) ( ) ( ) ' ( ) ($1,329.34) ($ 851.70) ( 8.00) ( 249.00) ( 133.00) ( 28.00) ( 59.64) ( 0)