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Home My WebLink About1987-12-08 PLB MINUTES• • • MI HUT ES EHGLEUOOD PUBLIC LIBRARY ADUISORV BOARD DeceMber B. 1987 The regular Meeting of the Englewood Public Library Advisory Board was called to order by ChairMan Bruce Hogue at ?:35 P·"· PRESENT: Bruce Hogue. Al Quaintance. Uirginia Johnson. John Peterson. Joe Rathburn. Lois Sterling REGRETS: Betty Dounay. Gerald Sa"pson. Bev SiMon ALSO PRESENT: Mrs. Barbara Hogue Susan Uan Dyke. City Council Representative Sharon Winkle. Director of Libraries Donna Gottberg, Recording Secretary Roll call was taken and a quoruM declared present. There were no scheduled or unscheduled visitors. ChairMan Hogue turned the Meeting over to Ms. Winkle for the Director's Report. Ms. Winkle gave background for the 3 policy changes/additions to be presented . 87-Z7 ftOTIOH: The Board recoMMends that the wording be changed (froM "Can I" to "May I"> on the new bookMark discussing user responsibility for choice of Library Materials. Moved by: John Peterson Seconded by: Al Quaintance There was brief discussion. Motion carried. 87-28 nOTIOH: That the Board approve the new Policy 19 regarding Responsibility for User Choice of Library Materials. Moued by: Al Quaintance Seconded by: John Peterson After further discussion it was suggested that wording changes were needed for clarification. 87-29 MOTIOH: That the Board approve the aMendMent to Policy 19 regarding Responsibility for User Choice of Library Materials. Moued by: John Peterson Seconded by: Joe Rathburn Motion to aMend carried. Motion carried. 87-30 ftOTIOH: That the Board approve the proposed revisions to Policy 12 regarding Public Use of PerManent Exhibit Space . Moued by: Joe Rathburn Seconded by: Uirginia Johnson -1 - After discussion it was decided that the ~ording be aMended in paragraph 1 to add the word "necessarily" after the words "do not." Motion carried following acceptance of friendly aMendMent. 87-31 nOTIOH: That the Board approve the proposed revisions to Policy U3 regarding Public Posting/Distribution of Literature. Moued by: Lois Sterling Seconded by: Al Quaintance There was discussion on clarification. It was suggested that the word "necessarily" be added to paragraph 5 and paragraph 3 read "Ho inforMation proMoting religion •••• Motion carried following acceptance of friendly aMendMent. Director's Choice Ms. Winkle relayed a Message froM Andy McDown» City Manager» requesting that the Board consider designating Conference RooM 12 as the Ernie Anderson RooM. The present Ernie Anderson RooM in the Police/fire CoMplex will no longer be available for public use. The Board agreed that this suggestion was in order. 87-32 noTIOH: That the Board reCOMMends that Conference RooM #2 i n the Library be designated as the Ernie Anderson RooM. Moued by: Joe Rathburn Seconded by: Al Quaintance There was discussion and suggestions for the future. Motion carried. Ms. Winkle noted that the Arapahoe Library District contract has been approved by City Council. for the Board's inforMation» there will be a Holiday party at the Library on OeceMber 10. Ms. Winkle noted that with i new Council MeMbers beginning in January, different departMents of the City are giving orientation and issues-oriented presentations to Council. The Library will give a presentation on January 13 and Ms.Winkle asks Board MeMbers to give her any pertinent inforMation they feel would be beneficial to present to Council at that tiMe. The Board expressed a desire to have a Council Representative sit in on Advisory Board Meetings» if possible. Ms. Uan Dyke feels she will no longer be able to attend Advisory Board Meetings following her appointMent as Mayor beginning in January 1900, but will encourage a MeMber of Council to do so on a volunteer basis. Ms. Uan Dyke thanked the Board for letting her sit in on the Meetings. It has been inforMative and enjoyable for her. Ms. Winkle announced that the Library has been awarded a Colorado End owMent for the HuManities grant for a reading discussion group for adults beginning in January 1900. Sharon distributed the revised general inforMation bookMark that will be available for the public shortly. - 2 - • • • • • • As inforMation~ new non-fiction Materials are now circulated for a 2 -week period as opposed to a 1-week period • ChairMan's Report There will be 3 vacancies on the Board as of february 1~ 1988. Mr. Quaintance and Mr. Peterson have applied for reappointMent and Mr. SaMpson has stated that he does not wish to be reappointed. A letter froM the Board will be written to the Mayor~ supporting the reappointMent of Mr. Quaintance and Mr. Peterson. Mr. Hogue then noted he will not be able to accept a Znd terM as Board ChairMan. Mr. Hogue distributed literature on the upcoMing Public Library Association <PLA> conference in April of 1988. He wanted MeMbers to be aware of what would be available at the conference and think about who Might be willing to attend. funds are available for attending this conference and/or the ALA conference in Mid suMMer, pending Council approval. John Peterson expressed an interest in attending the PLA conference. MeMbers' Choice All the Board MeMbers congratulated Susan Uan Dyke on her appointMent to Mayor. The Board thanked Ms. Sterling for serving refreshMents this evening. Al Quaintance thanked Susan for her services to the Board • Mr. Quaintance has Made arrangeMents with the [nglewood High School for the Library to obtain a school annual at a SOX discount~ yearly~ for the Local History collection. Ms. Sterling suggested the Library send a Mailing to the [nglewood coMMunity soMething like the Mailing that was recently sent out by Swedish Hospital. Mr. Hogue recently talked with Dorothy Uheelehan (forMer Board MeMber). She expressed an interest in applying for Board appointMent again. There was no unfinished business. There were no coMMittee reports. The Statistics for HoueMber 1987 were briefly discussed. 87-33 nOTIOH: That the Minutes froM the HoveMber 10~ 1987 Meeting be approved as presented. Moved by: Al Quaintance Seconded by: Joe Rathburn Motion carried. Meeting adjourned at 9:10 p.M • 1 2-11-87 d g -3 - CIRCULATION Central Library Bookmobile DAYS OF SERVICE AVERAGE DAILY CIRCULATION TRAFFIC COUNT(Main Lib. only) AVERAGE DAILY TRAFFIC COUNT CIRCULATED TO ENGLEWOOD PATRONS ALO Reciprocal Borrowing Central Library Bookmobile OTEHR Intra-County Borrowing** Central Library Bookmobile CCLS Reciprocal Borrowing Central Library Bookmobile TOTALS: REFERENCE QUESTIONS Answered at Central Lib.*** Answered at Bookmobile TOTALS: ENGLEWOOD PUBLIC LIBRARY Selected Statistics November 1987 16,015 (20,275)* 6,943 ( 5,879) 22 ( 22) 1,044 ( 1,189) 18,106 (17,269) 823 ( 785) 1,289 ( 1, 713) 629 ( 722) 533 ( 833) 205 ( 282) 2,356 ( 2,551) 215 ( 308) ADULT 2,275 (2,036) 261 ( 231) TOTAL: TOTAL: TOTAL: TOTAL: TOTAL: JUVENILE 279 (196) 930 (689) 22,958 (26,154) 17,731 (19,695) 1,918 ( 2,435) 738 ( 1,115) 2,571 ( 2,859) 5,227 ( 6,409) TOTALS 2,554 (2,232) 1,191 ( 920) 3,745 (3,152) LIBRARY SPONSORED PROGRAMS AT CENTRAL LIBRARY NUMBER ATTENDANCE Children's Department Story Times Class visits to Library Special Program LIBRARY BOARD MEETINGS MEETING ROOM USE BY OTHER GROUPS 5 ( 8) 3 ( 3) 1 ( 1) 1 ( 0) 45 ( 45) *Parenthesis indicate activity for same month previous year **Aurora, Littleton *** Includes 7 Healthlink questions and 5 tax questions 71 (110) 45 ( 60) so (100) 11 ( 6) 419 (399) continued ..... • • • • • • -2- LIBRARY SPONSORED PROGRAMS OUTSIDE CENTRAL LIBRARY Children's DeEartment Bookmobile story times 26 Bookmobile Librarian's visits to classes Classroom visits 4 Awards Ceremony 1 Reading Aloud (Child. Book Week) 1 Puppet Plays 3 CURRENT ACTIVE REGISTRATIONS VOLUMES IN COLLECTION 24,148 ( 19,269) 100,018 (103,628) LIBRARY MATERIALS Books Records Cassettes Microfilm Compact Discs Videocassettes DISBURSEMENTS Deposited with City Treasurer's Office REVENUES Fines Copyvend Donor's Fund Acct. #81411 (lost and damaged materials) Acct. #64661 (microcomputer) Acct. #31121 (financial services) Colo. Loan Volunteer Hours: 28 11/87 dg VOLUMES ADDED 425 (456) ( ) 4 ( 59) 13 ( 11) 13 ( 12) 1 ( ) $1,669.57 $1, 061. 84 18.45 323.00 205.53 48.75 12.00 NUMBER ATTENDANCE ( 3) 647 ( 48) ( 26) (661) ( 3) 92 ( 80) ( ) 300 ( ) ( ) 9 ( ) ( ) 500 ( ) VOLUMES WITHDRAWN 2281 (832) 7 (103) 5 ( 4) ( ) ( ) ( ) ($1, 101. 20) ($ 667.90) ( 14. 80) ( 299.20) ( 49. 90) ( 55.00) ( 14.40) ( ) • • • City of Englewood Englewood Public Library The Honorable Eugene Otis . Mayor of Englewood City of Englewood Englewood, CO 80110 Sir : December 15, 1987 3400 S. Elati Street Englewood, Colorado 80110 Phone (303) 761-1140 At its me eting of December 8, 1987, the Englewood Public Library Advisory Board determined to recommend reappointment of two Board members whose terms will expire February 1, 1988. These two members are John Peterson and Alfred Quaintance. Both have submitted letters requesting reappoint- ment. It would be ideal if .Council could consider these reappointments prior to the January 12, 1988, Library Advisory Board meeting. This is the annual organizational meeting of the Board during which officers are elected for the 1988 term. Mr. Quaintance currently serves as Vice - Chairman of the Board. It is traditional that a member who serves as Vice-Chairman is subsequently elected to serve as Chairman. It would therefore clarify the situation if Board members know whether or not he will be continuing as a member of the Board. If additional information would be helpful please contact me. Sincerely, J3~1;~ Bruce Hogue ,0 Chairman Library Advisory Board cc: Susan Van Dyke, Council Representative to Board,_/'