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Home My WebLink About1988-12-13 PLB MINUTES• • • Englewood Public Library MINUTES Englewood Public Library Advisory Board December 13, 1988 The regular meeting of the Englewood Public Library Advisory Board was called to order by Chairman Al Quaintance at 7:30 p.m. PRESENT: Al Quaintance, John Peterson, Larilyn Ashlock, Bruce Hogue (arrived at 7:45 p.m.) Virginia Johnson, Joe Rathburn, Bev Simon, Dorothy Totton REGRETS: Mary Dounay ALSO PRESENT: Barbara Hogue, Sharon Winkle, Director of Libraries, Donna Gottberg, Recording Secretary Roll call was taken and a quorum declared present. Chairman Quaintance turned the meeting over to Sharon Winkle for the Director's Report. Ms. Winkle gave background on the renewal Agreement for Participation in the Central Colorado Library System (CCLS) Public Library Reciprocal Borrowing Program. Englewood Public Library (EPL) continues to be a net lender. This is a 3-year contract effective October 1, 1988 through September 30, 1991. 88-23 MOTION: That the Board accept the Reciprocal Borrowing contract with Central Colorado Library System as amended by the Assistant City Attorney. Moved by: John Peterson Seconded by Joe Rathburn Motion carried. Item 2 on the Agenda will be held until Ms. Habenicht arrives. Ms. Winkle gave an update on the MacArthur Foundation Video Project Grant. She noted that with this grant EPL was able to purchase a complete set of the videos for $2000 from the Donor's Fund account. 9 B EPL has received a small grant from the Institute for Creative Aging for video equipment (playback only). Ms. Winkle gave background as to why EPL received this grant. The equipment will be available by arrangement only, by city staff and public. As information, Ms. Winkle noted that Council plans to interview for Board and Commission appointments on January 9. Applications should be made through the Mayor's office by letter. Director's Choice The Arapahoe Library District (ALD) contract for reciprocal borrowing was passed by Council on 2nd reading at its December 12th meeting. The Agreement is effective January 1 -December 31, 1989. Each Board member received a Sunday Hours brochure. Ms. Winkle noted that interviews for the part-time Library Assistant were held today. A current map of the Englewood Public Library was distributed. EPL is working on new signage for the Library and it should be in place in the near future. An article was distributed regarding the IRVING Network and also an article from the Intellectual Freedom newsletter. Information from the CLA news was distributed with a quote from Tim Wirth noted. Chairman's Report Mr. Quaintance announced that Ms. Dorothy Totten volunteered to be the second Board representative on the Library Planning Committee. The Planning meetings will start after the first of the year on Wednesdays at 8:15 a.m. A schedule will be forthcoming. Al thanked the Board for the plant for his wife who recently had surgery. She is doing quite well. Members' Choice Bev Simon requested library staff check into the possibility of purchasing a public address system for the Conference Rooms. Ms. Winkle will get cost and availability for presentation at a later date. There was brief discussion as to the need f or such a system. Dorothy Totten thanks everyone for their concern during her recent surgery. Al Quaintance thanked Ms. Totten for the written report of her attendance at the Colorado Library Association (CLA) conference at Breckenridge. Larilyn Ashlock brought forward an article in the Villager (11-10 issue) regarding the Open House held last September at the Library. • • • • • • Ms. Habenicht arrived and discussion began regarding the Library's distribution of IRS forms to the public and the VIP Program being planned this year. The response of accounting firms in the area was better than expected, keeping in mind that that time of year is busy for these firms. There will be an informational meeting held on December 15 with the firms and individuals that have shown interest in the program. The Library has ordered basic Federal and Colorado forms for distribution. Ms. Habenicht gave City Councils' point of view on this issue and a lengthy discussion followed. Ms. Winkle noted that she has not solicited other libraries as to what they were doing in regard to this issue, but the libraries have issued letters and statements as to their cancellation of such programs. Littleton and Boulder will not distribute forms in 1989. The Aurora Public Library is evaluating its continuation of the service. There were no committee reports. There was brief discussion on the October and November Statistical Reports. 88-33 MOTION: That the Board accept the Minutes November 1, 1988 meeting with one correction. In paragraph under Director's Choice it should read being open on Sundays is January 15, 1989 . Moved by: Bruce Hogue Seconded by: Joe Rathburn Motion carried. from the the first ... Library The Board thanked Dorothy for the refreshments this evening. Meeting adjourned at 8:55 p.m. 12/16/88 dg • Englewood Public Library 3400 S . Elati St., Englewood, CO 8011 0 (303-761-4376) SELECTED STATISTICS November 1988 CIRCULATION Central Library Bookmobile DAYS OF SERVICE AVERAGE DAILY CIRCULATION TRAFFIC COUNT (Main) AVERAGE DAILY TRAFFIC COUNT 17,901 8,751 (16,015)* ( 6,943) 23 ( 22) 1,159 ( 1,044) 20,262 (18,106) 881 ( 823) .CIRCULATED TO ENGLEWOOD PATRONS ALO Reciprocal Borrowing Central Library Bookmobile Other Intra-County Borrowing** 1,542 891 ( 1,289) ( 629) Central Library 514 ( 533) 205) Bookmobile 342 ( CCLS Reciprocal Borrowing Central Library Bookmobile TOTAL: 3,009 ( 2,356) 714 ( 215) TOTAL: TOTAL: TOTAL: TOTAL: TOTAL: 26,652 (22,958) 19 ' 64 0 ( 1 7 ' 7 31) 2,433 ( 1,918) 856 ( 738) 3, 723 ( 2,571) 7,012 ( 5,227) Alice Terry School: Adult 6/22 Juvenile 58/204 TOTAL: 64 patrons 226 items REFERENCE QUESTIONS Answered at Central Library*** Answered at Bookmobile TOTALS: ADULT 2,613 (2,275) 210 ( 261) JUVENILE 335 (279) 746 (930) *Parenthesis indicate activity for same month previous year TOTALS 2,948 (2,554) 956 (1, 191) 3 ' 9 04 ( 3 ' 7 4 5) • ** Aurora, Littleton *** Includes 19 Healthlink questions, 5 tax questions, 5 local history questions -2- LIBRARY SPONSORED PROGRAMS AT CENTRAL LIBRARY Children's Department Story Times Class visits to Library Special Program LIBRARY BOARD MEETINGS: MEETING ROOM USE BY OTHER GROUPS LIBRARY SPONSORED PROGRAMS OUTSIDE CENTRAL LIBRARY Children's Department Bookmobile story times Bookmobile Librarian's visits to classes NLW Puppet Plays Parade Contest (157 entries) Awards Ceremony Children's Book Week NUMBER 5 ( 5) 3 ( 3) 1 ( 1) 1 ( 1) 52 ( 45) 4 ( 26) 20 ( 4) 7 ( 3) ( 1) ( 1) CURRENT ACTIVE REGISTRATIONS 17,447 ( 24,148) VOLUMES IN COLLECTION LIBRARY MATERIALS Books Records 103,544 (100,460) VOLUMES ADDED 707 (425) 1 ( ) ATTENDANC E 69 58 13 8 606 68 598 1600 ( 71) ( 45) ( 50) ( 11) ( 419) (647) ( 92) (500) (300) ( 9) VOLUMES WITHDRAWN 497 (2281) 1 ( 7) • Slide Sets Cassettes Microfilm Compact Discs Videocassettes ( 4) 58 ( ) 15 ( 13) 39 ( 13) 18 ( 1) ( ) 6 ( 5) • ( ) DISBURSEMENTS Deposited with City Treasurer's Office REVENUES Fines Copyvend Donor's Fund Colo Loan. (ILL) Acct. #81411 (damaged arid lost material) Acct. #64661 (microcomputer) Volunteer hours: 18 11/88 dg $2, 111. 94 $1,269.30 20.95 590.88 5.00 112.81 113. 00 1 ( ) ($1,669.5 7) ($1, 061. 84) ( 18.45) ( 323.00 ) ( 1 2 .00) ( 205.53) ( 48.75) ( ) •