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Home My WebLink About1988-01-12 PLB MINUTES• • • MI HUT ES EHGLEUOOO PUBLIC LIBRARY AOUISORV BOARD January 12= 1988 The regular Meeting of the Englewood Public library Advisory Board was called to order by ChairMan Bruce Hogue at ?:32 p.M. PRESEHJ: RLSO PRESEHT: Bruce Hogue= Al Quaintance= Betty Dounay. Uirginia Johnson= John Peterson= Joe Rathburn= <left at 9:00 p.M.) Gerald SaMpson= Bev SiMon= Lois Sterling Alex Habenicht= Council Representative= Mrs. Barbara Hogue= Sharon Winkle= Direoctor of Libraries= Donna Gottberg= Recording Secretary Roll call was taken and a quoruM declared present. There were no scheduled or unscheduled visitors. Mr. Hogue introduced Ms. Alex Habenicht to the Board. She will serve as Council Representative. Mr. Hogue turned the Meeting over to Ms. Winkle for the Director's Reoort . //0 Ms. Winkle brought forward for presentation the 1988 Englewood Public Library Action Plan. This is the 1988 coMponent of the 1986-1990 Action Plan. Ms. Winkle gave brief background on this Plan and noted the changes involved including additions stated in the Plan. 08-1 noTIOH: That the Board adopt the 1988 Englewood Public Library Action Plan as presented. Moved by: Al Ouaintance Seconded by: Gerald SaMpson Motion carried. Ms. Winkle brought forward for discussion the Library OepartMent Goals and Objectives for 1988 as proposed by Andy McCown. City Manager. These Goals and Objectives are addressed in the Long-Range Plan. Each Board MeMber received a copy of the Englewood Public Library Policies as inforMation. There was discussion of the posting/exhibiting of Materials policy. Results of a survey of other area libraries were presented by Ms. Winkle. Ms. Winkle noted that Donor fund Monies were used to support the Local History PrograM = specifically new shelving for the Local History area and a typewriter. - 1 - 9 F, As inforMation= the PACE MeMbership Warehouse is funding perforMances of Peter and the Wolf in April for the public libraries in Arapahoe County. Ms. Sproat= PrograM Librarian= is responsible for obtaining this $1560 grant. These prograMs will be part of the National Library Week activities. A revised Library Organizational Chart= effective as of 1-1-BB= was distributed. There are very few changes froM the last chart. There was brief discussion. The Colorado Library Association <CLA> will present an inforMal workshop in March for Board MeMbers and Trustees. At this point in tiMe only Al Quaintance and Sharon Winkle plan to attend. January 25th is the registration deadline. Adeline Czarny's husband= Alex= passed away on DeceMber 28. Several Board MeMbers were contacted and were able to attend the funeral. A card and flowers were sent froM the Board. Mr. Hogue read a "thank you" note froM Adeline. Copies of a Denver Post article of January 5 were distributed regarding possible budget cuts as stated by Governor RoMer. However, since this article was run new inforMation has coMe forth and prograM cuts have been changed. The State Library should only be subject to a IX cut= which is Much better than eliMination= as proposed in the newspaper article. There was discussion as to the effects the eliMination of the State Library would have had on Englewood. Draft copies of a letter to be sent froM the Board to Senator Considine and Representative Paulson were distributed and discussed. 88-2 ~OTIOH: That the Board adopt the letter= as aMended= to be sent to Senator Considine and Representative Paulson. Moued by: Al Quaintance Seconded by: Lois Sterling Motion carried. Ms. Winkle distributed copies of the Collection DevelopMent Procedures final draft= dated 1-11-88. This was first presented by Joan HinkeMeyer, InforMation Services AdMinistrator, last SepteMber. There were few changes included in this final draft. Ms. Winkle shared soMe Local History Mailings recently sent out by Haney Bunker. ChairMan's Reoort Mr. Hogue read letters stating that John Peterson and Al Quaintance have been reappointed by Council to serve on the Board for 4 More years. There is still one opening due to the expiration of Gerald SaMpson's terM. This vacancy should be filled by the february Meeting. Mr. Hogue called for noMinations for ChairMan for 1988. Sterling noMinated Al Quaintance. -2 - Lois • • • • • • 88-3 noTIOH: That the noMinations for ChairMan be closed. Moved by: Betty Oounay Seconded by: Joe Rathburn Motion carried. Al Ouaintance was elected ChairMan by acclaMation. Mr. Hogue called for noMinations for Uice-ChairMan for 1988. Beu SiMon noMinated John Peterson. 88-1 MOTIOH: That the noMinations for Uice-ChairMan be closed. Moved by: Joe Rathburn Seconded by: Gerald SaMpson Motion carried. John Peterson was elected Uice-ChairMan by acclaMation. Mr. Hogue noted that the Public Library Assocition <PLA> would hold a conference in Pittsburgh in April. John Peterson plans to attend. Expenses will need to be approved for funding by City Council. The AMerican Library Association <ALA> will hold its annual conference in Hew Orleans in July. If a Board MeMber plans to attend expenses will need to be approved by City Council. There are several workshops planned throughout the year by the Colorado Library Association <CLA>. Mr. Hogue asks that Board MeMbers be thinking about these and Make plans to attend if possible. MeMbers• Choice Gerald SaMpson says good-bye to the Board. He has enjoyed his service on the Board. Bev SiMon is serving on a cOMMittee to restore the Englewood Horse Car. She asks that if anyone has anything pertaining to the Horse Car that they would like to donate~ please contact her. Ms. SiMon noted that she had several coMMents that the Conference RooMs were not well Marked. She suggested that the signs now on the doors of the conference rooMs be placed just to the side of the doors. Betty Oounay spent OeceMber in Arizona. Uirginia Johnson would like cooperation on the fund raising caMpaign coMing up in February for the Horse Car. Al Ouaintance thanks Council for his reappointMent. He also thanks the Board for the letter sent to Council requesting his reappointMent . Alex Habenicht thanks the Board for welcoMing her as the new Council Representative to the Board. She asked why the Library no longer carries IRS tax forMs. Ms. Winkle explained that with - 3 - liMited staff there was just not enough tiMe and Money available to support the tax service. The UITA volunteers will still coMe to the Library on Saturdays to help people with their tax forMs. The IRS Publications Service is still available as a reference iteM. Lois Sterling asked that · a sign-up sheet be passed around so Board MeMbers can volunteer to bring refreshMents to the Meetings. The Board thanked Donna for serving refreshMents this evening. John Peterson thanked the Board for electing hiM Uice-ChairMan. There was no unfinished business. There were no coMMittee reports. The Statistical Report for OeceMber 1987 was briefly discussed. 88-5 nOTIOH: That the Minutes froM the OeceMber 8~ 1987 Meeting be approved as presented. Moued by: Al Quaintance Seconded by: Gerald SaMpson Motion carried. Meeting adjourned at 9:08 p.M. 1-13-BB dg -1 - • • • • • • .. ENGLEWOOD PUBLIC LIBRARY Selectec Statistics December -1987 13,261 (12,586)* CIRCULATION Central Library Bookmobile 4,434 ( 6,936) BKM out of service 2 days DAYS OF SERVICE AVERAGE DAILY CIRCULATION AVERAGE DAILY TRAFFIC COUNT TRAFFIC COUNT CIRCULATED TO ENGLEWOOD PATRONS ALO Reciprocal Borrowing Central Library Bookmobile OTHER INTRA-COUNTY Borrowing** Central Library Bookmobile CCLS Reciprocal Borrowing Central Library Bookmobile TOTALS: 24 737 640 15,355 978 322 434 187 2,144 206 ( 24) ( 813) ( 752) (18,036) ( 786) ( 591) ( 475) ( 199) ( 1,802) ( 212) TOTAL: 17,695 (19,522) TOTAL: 13,424 (15,457) TOTAL: 1,300 ( 1,377) TOTAL: 621 ( 674) TOTAL: 2,350 ( 2,014) 4' 271 ( 4' 065) Alice Terry School Adult: 4, 18 items Juvenile: 63, 201 items TOTAL: 67, 219 REFERENCE QUESTIONS Answered at Central Lib.*** Answered at Bookmobile TOTALS: ADULT 1896 (1848) 154 ( 205) LIBRARY SPONSORED PROGRAMS AT CENTRAL LIBRARY Children's Dept. Story Times Class visits to Library Special Programs LIBRARY BOARD MEETINGS MEETING ROOM USE BY OTHER GROUPS JUVENILE 183 (150) 526 (659) NUMBER . 6 ( 6) 1 ( ) 2 ( 2) 1 ( 0) 46 ( 42) *Parenthesis indicate activity for same month previous year **Aurora, Littleton *** Includes 12 tax questions and 13 HealthLink questions . TOTALS 2079 (1998) 680 ( 864) 2759 (2862) ATTENDANCE 38 ( 70) 15 ( ) 143 (350) 10 ( 7) 507 (398) continued ..... -2- LIBRARY SPONSORED PROGRAMS OUTSIDE CENTRAL LIBRARY Children's Dept. NUMBER Bookmobile story times Bookmobile Librarian's v1s1ts to classes EPL visits to classrooms 3 ( 3) 28 ( 21) 2 ( 2) CURRENT ACTIVE REGISTRATIONS VOLUMES IN COLLECTION LIBRARY MATERIALS Books Records Cassettes Microfilm Compact Discs Videocassettes DISBURSEMENTS 12 '410 ( 19' 681) Io !1 IJ. o ·Hl0,6'7'3" (103,766) VOLUMES ADDED 677 (268) 4 ( ) 17 ( 42) 11 ( 7) s ( 6).. 27 ( 18) ... ATTENDANCE 4S ( 38) 704 (49S) 42 ( 60) VOLUMES WITHDRAWN 17 (130) 3 ( 29) 6 ( 11) ( ) 1 ( ) ( ) Deposited with City Treasurer's Office $1,727.SS ($1,486.30) REVENUES Fines Copyvend Donor's Fund Colo. Loan Acct. #81411 (lost and damaged materials) Acct. #64661 (microcomputer) Acct. #22811 (refund) Volunteer Hours: 18 12/87 dg $1,126.26 37.90 3S8.70 10.00 143.19 Sl. so ($ 974.8S) ( 23. 00) ( 377. 56) ( ) ( 28. 90) ( 78. SO) ( 3 .49) • • •