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Home My WebLink About1988-04-12 PLB MINUTES• • • MINUTES EHGLEUOOO PUBLIC LIBRARY ADUISORV BOARD Apri 1 1 2. 1 988 The regular Meeting of the Englewood Public Library Adviso ry Board was called to order by Uice-ChairMan John Peterso n at ?:35 p.M. PRESEHT: ALSO PRESEHT: REGRETS: John Peterson» Bruce Hogue. Uirginia Johnson. Joe Rathburn» Beu SiMon» Lois Sterling. Dorothy Totton Sharon Winkle» Library Director. Joan HinkeMeyer» InforMation Services AdMinistrator. Donna 6ottberg. Recording Secretary Al Quaintance. Betty Oounay. Alex Habenicht Roll call was taken and a quoruM declared present. There were no scheduled or unscheduled visitors present. 9 Mr. Peterson turned the Meeting over to Sharon Winkle. who introduced Ms. Joan HinkeMeyer. InforMation Services AdMinistrator. for a report regarding the grant froM the Colorado EndowMent for the HuManities <CEH> and inforMation regarding Hational Library Week prograMs. The grant Monies received froM the CEH allowed the Englewood Public Library <EPL> to hire scholars for several book discussion groups. Even with publicity the series was not well-attended. Each of the five series averaged only 15 people. The 5Mall grou p size Made for soMe exciting discussion. but the prograM was quite costly per person. She feels another prograM of this type would not be in order at this tiMe. Ms. HinkeMeyer distributed a flyer explaining Hational Library Week activities. for both adults and children. These activities were briefly discussed. Oirector 7 s Report Ms. Winkle reported that she has talked with various agencies in the area regarding library services to per·sons with designated special needs. The Center of Deafness reports there are only 25 people in the Englewood/Sheridan area with hearing probleMs. Other than that the Center could provide no further inforMation. In contacting the State Library for the Blind a Physically Handicapped. Ms. Winkle found that it serves 100 visually iMpaired persons in the Englewood area. Ms. HinkeMeyer is working on building a collection of books on cassettes. The Library also has a HoMebound prograM for shutins. Space in the Library keeps us froM having special equipMent for hearing and visually iMpaired patrons. and with the Library for the Blind being so close by Ms. Winkle and Ms. HinkeMeyer do not feel we -1 - should supply a large aMount of Materials for this group. The Board agreed with the direction the staff is taking ,at this tine. Ms. Winkle will keep the Board posted as to any new 'developMents. The Board thanked Ms. HinkeMeyer for her report. The Board thanked Mr. Hogue and Barbara for supplying refreshMents this evening. Ms. Winkle brought up for discussion the proposed revision& to the EPL Policies regarding Disruptive Behavior. 88-9 ftOTIOH: That the Board accept the proposed revision. regarding Disruptive Behavior. to the Englewood Public Library Policies as presented. Moued by: Joe Rathburn Seconded by: Bruce Hogue Motion carried. Ms. Winkle noted that Mr. Stanescu has signed the necessary papers releasing his gift to the Library and we are now in the process of working with the Purchasing DepartMent to find a suitable pedestal to display the bust of Mark Twain. It is the hope of the Library to have this display ready by this fall. should we plan another Open House at the Library. The Library is working on two grant proposals at this point. both of which are due by May 25. Ms. Winkle is working on a grant which supports the planning cycle of the next 5 years <1991-1995). Hank Long. Library Services AdMinistrator. is working on Phase II of the IRUIHG Library Hetwork. Mr. Long plans to attend a future Meeting of the Board to elaborate on this grant proposal. There is also a Mini grant proposal for $1800.00 to establish special services to businesses in the area. Ms. Winkle will keep the Board updated as inforMation becoMes available on these proposals. There was discussion as to selected library services and their uses. i.e. Conference RooMs. PerManent Exhibit Space. and Posting. Distribution of Literature. 88-10 ftOJIOH: The Board accepts "Use of Selected Library Services: an Interpretation of Englewood Public Library Policies" on use by staff in Managing use of the services. Moued by: Uirginia Johnson Seconded by: Joe Rathburn Motion carried. As inforMation. Ms. Wingle brought forth 3 publications froM the State Library. including the new State Library Long Range Plan <Blueprint for Colorado Libraries). These are available to anyone who wishes to read theM in depth. Contact Donna Gottberg to receive a copy. Our plans coincide with the plans froM the State Library. -2 - • • • • • • Ms. Winkle distributed copies of COMparatiue statistics. a report of 17 Public Libraries which operate on an annual budget greater than $100.000. After br(ef discussion Mr. Hogue asked for further breakdown of Englewood figures. Ms. Winkle will supply at a later Meeting. Ms. Winkle and Al Quaintance attended a Colorado State Library Trustee/Board MeMber workshop last Month. Ms. Winkle gave a brief report on the part she attended and Mr. Quaintance will report on his participation next Month. It was a very worthwhile workshop. Ms. Winkle noted soMe staff anniversaries. She has not done this in the past years but feels the Board should be aware of the years served by staff MeMbers. This year 3 of our staff MeMbers received 5 year pins froM the City: Mary Spanberger. Joy Gautier and Moira Collins . This service period is for the tiMe ending 1987. Ms. Winkle wanted to note that LeiOMa Koestner had her 25th anniversary with the City as of last february and this will be acknowledged by the City in 1989. 08-11 nOTIOH: That the Board send a congratulatory letter to LeiOMa Koestner for her 25 years of service and send a bouquet of flowers to the Library in her honor. to celebrate National Library Week <April 17-23). <Mr. Peterson will write the letter.) Moved by: Lois Sterling Seconded by: Beu SiMon Motion carried. As inforMation. Ms. Winkle noted that the Central Colorado Library SysteM <CCLS) Public Library Directors are exploring the feasibility of cooperative planning for the SysteM~s public libraries. Mr. Winkle reported there has been a procedural change regarding the circulation of coMpact discs. There is a liMit of 10 that can be checked out to one individual. Oirector~s Choice Ms. Winkle has contacted United Cable regarding the video that was reviewed last Month by the Board. United Cable is willing to cablecast these videos i f there can be a stockpile of these interviews on hand. It will be cablecast on Saturday Mornings at 9:30 a.M. on Channel 51. The library will go ahead. with Board approval. and send these blank tapes to California in order to receive the videos for cablecasting. The only cost involved is the price of the blank tapes and postage • -3 - ~8-12 ~OTIOH: That the Board approve acquisition of videocassettes of interviews to be cablecast on United Cable at a date to be set by United Cable. Moved by: Dorothy Totton Seconded by: Joe Rathburn . Ms. Winkle noted that publicity would be sent to the newspapers. etc. by the library. Motion carried. ChairMan's Report Mr. Peterson appointed Al Quaintance. Bruce Hogue and Betty Dounay to serve as a Budget CoMMittee. with Mr. Quaintance as the ChairMan. Mr. Peterson noted that there is a Spring prograM. friday. May 6. at Aurora presented by Colorado library Association Public Library Divn. Anyone interested in attending please contact Donna at the library. ChairMan's Choice As inforMation» Mr. Peterson noted that the UCO Dept. of International Affairs is presenting a prograM of Soviet speakers on Saturday» April 16 froM 3-1:30. Menbers' Choice Uirginia Johnson and Bev SiMon serve on the Horsecar CoMMittee. Donations continue to be received. Ms. SiMon gives kudos to Haney Bunker for all her help in obtaining inforMation and slides of the horsecar. Mr. Hogue asked the status of the Contributors Club plaque. Ms. Winkle stated that the plaque is in the hands of Sachs-Lawlor and was supposed to be delivered to the Library last week. At this point the Purchasing Dept. is checking with Sachs-Lawlor to see if we can get a delivery date. Dorothy Totton and her faMily visited the OeUinci exhibit at the Colorado History MuseuM. It was fascinating and very inforMative. Ms. Winkle asked if the horsecar slides could be shown at the Library. Ms. SiMon said she would be glad to set a tiMe to show theM. Running tiMe is about 15 Minutes. Ms. Sterling will go to Porters Hospital on Monday for surgery to reMove a tuMor in the sinus. The Board all wished her well. -1 - • • • • • • Unfinished Business 88-13 nOJIOH: The Library does not plan to reinstate the handling of tax forMs for future years. Moued by: Bruce Hogue Seconded by: Joe Rathburn Motion carried. CoMMittee Reoort Mr. Hogue~ ChairMan of the BOSRC CoMMittee reported that Cushing Park has been reserved <the pavilion) for Saturday. July 23 froM 1 p.M. until dark for the annual picnic. The Statistics Report for March and the first Quarter Action Plan were reviewed and briefly discussed. 88-11 noJIOH: That the Minutes froM the March e. 1988 Meeting be approved as presented. Moued by: Bruce Hogue Seconded by: Joe Rathburn Motion carried. Meeting adjourned at 9:15 p.M. 1-11-88 dg .• -5 - CIRCULATION Central Library Bookmobile DAYS OF SERVICE AVERAGE DAILY CIRCULATION TRAFFIC COUNT (Main) AVERAGE DAILY TRAFFIC COUNT CIRCULATED : TO ENGLEWOOD PATRONS ALO .Reciprocal Borrowing Central Library Bookmobile OTHER INTRA-COUNTY Borrowing** Central Library Bookmotile CCLS Reciprocal Borrowing Central Library Bookmobile TOTALS: ENGLEWOOD PUBLIC LIBRARY Selected Statistics March 1988 18,769 8,100 27 995 22,823 845 1,453 591 678 242 2,843 376 (18' 840) * ( 7,257)out of service 2 days TOTAL: 26,869 (26,097) ( 26) ( 1,004) (24' 515) ( 943) TOTAL: 20,686 (20,446) ( 1,430) ( 575) TOTAL: 2,044 ( 2,005) ( 591) ( 222) TOTAL: 920 ( 813) ( 2,523) ( 310) TOTAL: 3,219 ( 2,833) 6,183 ( 5,651) Alice Terry School: Adult 3/11 Juv. 77/262 TOTAL: 80 patrons 273 items REFERENCE QUESTIONS Answered at Central Library*** Answered at Bookmobile · TOTALS: ADULT 2,964 (3,052) 235 ( 198) LIBRARY SPONSORED PROGRAMS AT CENTRAL LIBRARY Children's Department Story Times Class visits to Library Play Practice Toddler Story Time Special visits Adult Department Book Discussion Series Adult Tour LIBRARY BOARD MEETINGS MEETING ROOM USE BY OTHER GROUPS *Parenthesis indicate activity for s JUVENILE 326 (271) 1014 (802) 8 4 2 1 2 1 71 TOTALS 3,290 (3,323) 1,249 (1,000) 4,539 (4,323) NUMBER ATTENDANCE ( 10) 105 (179) ( 2) 82 ( 28) ( 4) ( 40) ( ) 38 ( ) ( ) 15 ( ) ( ) 30 ( ) ( 1) ( 8) ( 1) 8 ( 11) ( 74) 575 (672) • • • ame month previou~ year **Auror a ,Littleton ***Includes 4 Health questions, ~4 tax' questions, 2 Local History • • • I -2- LIBRARY SPONSORED PROGRAMS OUTSIDE CENTRAL LIBRARY Children's Department NUMBER ATTENDANCE Bookmobile story times Bookmobile Lib. visits to classes Special visits CURRENT ACTIVE REGISTRATIONS VOLUMES IN COLLECTION 13,871 ( 21,089) 102,266 (103,852) 3 31 .l ( 5) ( 24) c ) LIBRARY MATERIALS Books Cassettes Microfilm Videocassettes Compact Discs VOLUMES ADDED DISBURSEMENTS 588 (485) 17 ( 7) 26 ( 36) 33 ( 9) 23 ( 14) 43 1108 25 ( 78) (594) ( ) VOLUMES WITHDRAWN 59 ( 142) 10 ( 2) ( ) 1 ( ) ( ) Deposited with City Treasurer's Office $2,361.08 ($2,024.01) REVENUES Fines CopyVend Donor's Fund Acct. #814ll(lost and damaged materials) Acct. #6466l(microcomputer) Colo. Loan (ILL) Volunteer hours: 32 4/5/88 dg $1,-436.82 ,,·lQ0.15 434.85 265.06 104.20 20.00 ($1,327.76) ( 23.00) ( 374.80) ( 129.30) ( 158.15) ( 11.00)