HomeMy WebLinkAbout1988-05-10 PLB MINUTES•
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HIHUT£S
(nglewood Public Library Advisory Board
Hay 10,. 1980
The regular Meeting of the Englewood Public Library Advisory
Board was called to order by ChairMan Al Quaintance at 7:3Z p.M.
PRESEHT: Al Quaintance. John Peterson .. Bruce ttogue. Virginia
Johnson., Joe Rathburn,. Bev SiMon .. Lois Sterling. Dorothy
Tot ton
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PRE5EHT: Alex Habenicht. City Council Representative., Mrs.
Barbara Hogue. Hank Long. Library Services
AdMinistrator. Sharon Winkle. Oirector of Libraries.
Donna Gottberg. Recording Secretary
REGRETS: Betty Oounay
Roll call was taken and a quoruM declared present.
There were no scheduled or unscheduled visitors.
fir. Quaintance showed the Board the sculpture of Nark Twain that
was donated by Hr. Stanescu. The pedestal is now at the Library •
Once it has been pa i nted the sculpture will be Mounted.
Hr. Quaintance showed the Board the conpleted Contributors Club
plaque. This will be Mounted soon in an area near the
circulation desk.
Hr. Quaintance turned the Meeting over to Sharon Winkle for the
Uirector 7 s Reoort. Ms. Winkle introduced Mr. Hank Long. Library
Services Adninistrator .
Hr . Long had two iteMs to present to the Board. first he
explained the proposed relocation of the circulation desk and the
reasoning behind such a nove. This will be included in the 1989
Budget ReconMendation. A question and answer period followed.
Hr. Long gave background on the IRVIH6 Hetwork SysteM. Phase I
of this project is now conpleted. He is applying for a Library
Services and Construction Act (LSCA) grant for the Phase II
project whi c h will include funding (or partial funding) for the
hardware and telecoMMUnication equipnent needed to bring the
libraries together by conputer. This funding is Made possible by
the Colorado State Library . A resolution will be forwarded to
City Council explaining the Phase II project and asking that
Council approve subMission of the grant proposal.
Mr. Long distributed invitations for a celebration of the
coMpletion of Phase I. This celebration will be held at the
Central Colorado library SysteM's office on Thursday. May ig and
is provided by the IRUIH6 group. Charts of the IRUitt6 sy5teM are
available if any Board MeMber wishes to study it More thoroughly.
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Hr. Long requests a letter of support froM the Board. Copie5 of
the draft proposal are available froM Hank Long or Donna
Gottberg. !RUING translates all libraries to a conMon language
and will eventually becoMe part of a state-wide network.
88-15 ftOTIOH: The Board reconnend5 a resolution be forwarded to
City Council regarding the Library Services and Construction Act
<LSCA> grant proposals "Dynix-IRUING Connection -Phase II."
Moved by: John Peterson
Seconded by: Lois Sterling
notion carried.
The Board coMMended Hank Long for all his work in preparing this
grant proposal~ and his presentation tonight.
The Board thanked Mr. Peterson for supplying refreshMents this
evening.
Ns. Winkle gave an infornal update on the Hational Library Ueek
activities~ noting that the Library Card Canpaign with Bishop
school was a big success thanks to the very hard work of Adeline
Czarny and Barbara Sproat. Ms. Sproat plans to write a Manual
explaining how this prograM worked. It is the plan of the
Library to target one eleMentary school each year and work for
lOOX of students to have a library card available to theM.
Ther-e were two perforMances of Peter and the Wolf presented at
the Library as part of the celebration. It was an excellent
perforMance and well-attended. The funds for this event were
furnished by PACE Warehouse Inc. ~ and the arrangeMents were Made
by the Arapahoe Public Access to Libraries <APAL> libraries.
iis. Winkle gave a brief report on her attendance at the Public
Library Association conference in Pittsburgh April 25-30. She
attended several prograMs and a pre-conference prograM. She felt
all-in-all the inforMation received was worthwhile and very
useable.
John Peterson also attended the PLA conference and felt it was a
worthwhile prograM. He plans to write up a report on several of
the itens covered at the conference. He thanked the Board for
sending hiM to Pittsburgh and for the special inforMation
received. A question and answer period followed.
Oirector 7 s Choice
Ms. Winkle asked Al Quaintance to prepare a letter of support for
the LSCA grant proposal "Planning for Englewood Public Library
Services 1991-1995." This inforMation will be forwarded to City
Council. Mr. Quaintance will provide the letter.
Hs. Winkle gave a list of new tenants to coMe into Englewood
Marketplace when it is built.
City Council has provided each of the City Boards with a copy of
their booklet "Rules and Procedures." This booklet was passed on
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to Mr . Quaintance to see if the Library Advisory Board could
benefit by procedures 7 etc. noted there.
Ms. Winkle distributed further coMparitive statistics requested
at the last Meeting by Mr. Hogue.
fhe theMe for the SuMMer Reading PrograM is "Books Can Take You
There." Ms. Winkle showed a copy of t he literature that will be
d i stributed later to parents and children.
ihe Library did not get approval on a LSCA proposal subMitted
earlier ''ProcureMent InforMation Center." The Library developed
the proposal with the Centennial ChaMber of CoMMerce. Another
proposal May be prepared at a later date.
Cha1rMan?s Report
There are 2 options for the Board or Board MeMbers to join the
AMer i can Library Association. After discussion it was decided
that the MeMbership should be in the ChairMan"s naMe with the
Ma iling address of the Library.
88-Hi nOTIOH: That the Board retain the personal MeMbership in
the AMerican Library Association <ALA) with the Mailing address
of the Englewood Public Library .
Moved by: John Peterson
Seconded by: Uirginia Johnson
Motion carried.
ChairMan 7 s Choice
Mr. Quaintance will report on the Budget CoMMittee at a later
date.
Englewood is celebrating its 8Sth birthday on May 13. All Board
MeMbers and MeMbers of the coMMunity are invited to attend at
4:00 p.M. in the Cityss CoMMunity RooM.
Mr. Peterson and Mr. Rathburn left at 9:05 p.M.
Mr. Quaintance noted that a "thank you" note was received froM
Ms. Koestner for the flower arrangeMent sent to her for ZS years
of service.
MeMbers " Choice
Bruce Hogue announced that all plans were in place for the Board
Staff picnic on July 23 at Cushing Park.
Lois Sterling subMitted her letter of resignation froM the Board
effective iMMediately. She is Mouing out of the City.
The Board thanked Ms . Sterling for her Many years of devoted
service to Englewood .
Alex Habenicht announced that Council accepted Mr. McCown's
resignation on Monday~ May 9. Mr. Uargas was appointed Acting
City Manager.
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Sharon Winkle noted that Hr . Uargas will uisit the Library staff
at its regular Meeting on Thursday~ May 12. Mr. McCown was
scheduled for this visit in order to discuss City business. Mr.
Uargas will attend in his stead.
Ms. Habenicht stated how Much she enjoyed being a part of the
Hational Library Week <HLW> progrem with Bishop School.
Dorothy Totton enjoyed the special Bishop School participation in
the HLW activities.
Ms. Totton suggested we enter Ns. Koestner's naMe for the
life-TiMe award through the Colorado Library Association.
Nr. Hogue will not be going to England as he had anticipated. He
May try again next year.
Hs. SiMon wondered if there was any solution for patrons who wear
bifocal or trifocal lenses to read the upper and lower shelves of
book tit l es. Hs. Winkle suggested a staff MeMber be contacted to
help.
Ns. Johnson just returned froM a visit to Morocco.
Ms. Sterling is excited about her Move to a larger hOf'le~ but
feels sad to leave the Englewood area.
The Statistical Report for ~pril was briefly discussed.
88-17 fiOTIOH: That the Minutes froM the April 12~ 1988 Meeting be
approved as presented.
Moved by: Bev SiMon
Seconded by: Lois Sterling
Motion carried.
Meeting adjourned at 9:20 p.M.
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ENGLEWOOD PUBLIC LIBRARY
Selected Statistics
April 1988
17,889 (16,310)*
CIRCULATION
Central Library
Bookmobile 7,710 ( 7,898)+ TOTAL: 2S,S99 (24,208)
DAYS OF SERVICE
AVERAGE DAILY CIRCULATION
TRAFFIC COUNT (Main Library)
AVERAGE DAILY TRAFFIC COUNT
CIRCULATED TO ENGLEWOOD PATRONS
ALO Reciprocal Borrowing
Central Library
Bookmobile
Alice Terry School Adult 3/11
OTHER Intra-County Borrowing **
Central Library
Bookmobile
CCLS Recip;ocal Borrowing
Central Library
Bookmobile
TOTALS:
REFERENCE QUESTIONS
Answered at Cent. Library***
Answered at Bookmobile
TOTALS:
26 (
98S (
26)
931)
22,470 (22,12S)
864 ( 8Sl)
l,S74 ( 1,214)
S46 ( S67)
Juv. SS/207
687 (
176 (
606)
366)
3,048 ( 2,411)
334 ( 342)
ADULT
2' 907 ( 2' 994)
2S2 ( 220)
LIBRARY SPONSORED PROGRAMS AT CENTRAL LIBRARY
Children's Department
Story Times
Class visits to Library
Toddler Story Time
Special Programs
LIBRARY BOARD MEETINGS
MEETING ROOM USE BY OTHER GROUPS
TOTAL: 19,234 (18,702)
TOTAL:
Total:
2,120 ( 1,781)
8/218
TOTAL: 863 ( 972)
TOTAL: 3,382 ( 2,7S3)
6,36S ( S,S06)
JUVENILE
421 (2S3)
941 (817)
NUMBER
9 ( 9)
s ( 4)
( S)
6 ( 4)
1 ( 1)
S7 ( S9)
TOTALS
3,328 (3,247)
1,193 (1,037)
4,S21 (4,284)
ATTENDANCE
94 ( 9S)
111 ( 84)
( 61)
693 (213)
10 ( 9)
4 72 (SOS)
*Parenthesis indicate activity for same month previous year
** Aurora, Littleton
***Includes 22 Healthlink questions, 183 Tax questions and 4 Local History questions.
+Out of service 2Yi days. Computer down 3 weeks limiting patrons to 2 books checkout each .
continued ....
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LIBRARY SPONSORED PROGRAMS OUTSIDE CENTRAL LIBRARY
Children's Department
NUMBER
Bookmobile s tory times 5 ( 8)
BKM Librarian's visits to classes
Puppet Workshop & shows
28 ( 36)
(
EPL visit s to classrooms 21 (
NLW programs 9 (
CURRENT ACTIV E REGISTRATIONS
VOLUMES IN COLLECTION
14,414 ( 21,493)
102,757 (103,158)
LIBRARY MATERIALS
Books
Records
Cassettes
Microfilm
Videocassettes
Compact Discs
DISBURSEMENTS
Deposited with City Treasurer's Office
REVENUES
Fines
ALO
Copyvend
Donor's Fund
Acct. #81411 (lost & damaged materials)
Acct. #64661 (microcomputer)
Colo. Loan (ILL)
Volunteer Hours: 27
4/88 dg
VOLUMES ADDED
551 ( 469)
( )
42 ( 55)
13 ( 11)
43 ( 1)
48 ( 19)
$2,176.86
$1,219.62
39.65
402.48
413.86
77. 25
24.00
1)
)
)
ATTENDANCE
80 (125)
99r (888)
( 52)
517 ( )
1505 ( )
VOLUMES WITHDRAWN
60 (1163)
1 ( 3)
5 ( 23)
( )
( )
( )
($3,974.28)
($1,302.63)
( 1,810.50)
( 412.20)
( 314.00)
( 33.95)
( 87.00)
( 14.00)
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4800 ~3outh Fo::
Englewood, Colorado 80110
Mayor Susan Van Dyke
Englewood City Council
:~;400 ~3outh E'..l ati
Englewood, Colorado 80110
I regretfully submit my resignation as a member of the
Englewood Public Library Board effective tonight . We are
purchasing a house outside of Englewood and will be moving i n
.July.
I have enjoyed my years on the Englewood Public Library
Board. I will miss the friendships and close associations
with this community .
C 0 U N C I L C 0 M M U N I C A T I 0 N
DATE
May 4, 1988
INITIATED BY
AGENDA ITEM
~
Library Advi
SUBJECT Revised Englewood
Public Library Policy
Regarding Disruptive Behavior
ACTION PROPOSED~ _____ c_ou_n_c_i_l_r_e_v_ie_w~a_nd __ r_e_ce_1_·v_e __ re_v_i_s_ed __ p_o_l1_·c_y~as~~~~~
information
INTRODUCTION
The Library Advisory Board at its meeting of April 12, 1988, adopted rev1s1ons
to the Englewood Public Library Disruptive Behavior Policy. The Library Adviso-
ry Board forwards all policy additions and revisions to the City Council as in-
formation items.
BACKGROUND
The original Disruptive Behavior Policy was adopted by the Library Advisory
Board at its meeting of June 9, 1987. The policy defines disruptive behavior
and lays out staff response to such behavior. ·
The original policy included the presence of unattended children under age 10 as
a disruption of the provision of Library service. The revised policy excludes
this statement and instead recommends that parents accompany their young chil-
dren on Library visits. The revised policy also simplifies the reporting and
record-keeping requirements.
The revised policy retains the original's distinction between response to dis-
ruptive behavior in persons under age 10 and response to those over age 10.
RECOMMENDED ACTION
Council review the attached revised Englewood Public Library Disruptive Behavior
Policy and receive it as information.
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·a. DISRUPTIVE BEHAVIOR POLICY
Disruptive behavior includes. but is not liMited to. such things
as excessive loudness. running in the building. swearing. playing
with or on Library equipMent and furnishings. consuMing food or
beverages on Library preMises. violation of City ordinances.
iMproper use of Library facilities. disturbing Staff or other
Library patrons. apparent intoxication. exhibition of threatening
behavior. and disrupting the provision of Library services to
others.
Parents are responsible for their children•s use of the Library
and its services. This includes the conduct of their children in
and around the Library building. Therefore. it is recoMMended
that parents accoMpany their young children on visits to the
Library. Leaving children unattended in the Library May result
in their engaging in behavior which disrupts the provision of
Library services to the public and/or endangers the children. In
such cases if no parent or responsible party is present to
counsel the children or to escort theM froM the preMises. Library
staff May have no alternative but to contact the Englewood Police
DepartMent for assistance. Revised 1-12-88
STAff RESPOHSE TO DISRUPTIVE BEHAVIOR
Exhibition of disruptive behavior on Library preMises is
addressed according to the steps outlined below. Revised 1-12-88
A. Persons Under Age Ten Revised 1-12-89
1. Persons under age 10 who exhibit disruptive
behavior should be reported to the Staff
Supervisor -on-Duty. Revised 1-12-88
a. The Supervisor rin Duty should infor~ the
child firnlv but politely that he/she is
being disruptive and such behavior will not
be tolerated in the Library. The Supervisor
should also inforM the child that he/she will
D..Q.:i. receive a second warning. but will be
turned over to his/her parent or other
responsible adult in the Library and nay be
asked to leave the Library if the disruptive
behavior continues.
b. If the disruptive behavior continues. the
Supervisor should again approach the child
and ask his/her nane and age.
<1> The Supervisor should then ask the child
to locate his/her parent or other
responsible adult in the Library •
<2> When the parent or responsible adult is
located. the Supervisor should explain
firnly the policy on disruptive
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behavior. If the parent or other
responsible adult is unable or unwilling
to control the child•s behavior. the
Supervisor should ask theM both to leave
the Library.
<a> If the parent or other responsible
adult refuses to leave the Library.
the Supervisor should then call the
Police and request assistance.
(3) If the Supervisor is unable to locate
the child's parent or other responsible
adult within fifteen Minutes <or before
that if the Library is due to close>.
the Supervisor should call the Police
and request assistance.
<a>
(b)
<c>
B. Persons Over Age Ten
Children left unattended are often
frightened and should be coMforted
by the Library Staff.
The Supervisor or other Staff
MeMber should reMain with the child
until the Police arrive.
Under no circuMstances should any
Staff MeMber take the child out of
the Library or reMove a child froM
public service areas.
1. If a person over age ten is creating a
disturbance. the Staff Supervisor-on-Duty should
firMly warn the person that such behavior will not
be tolerated and that he/she will be asked to
leave the Library if such behavior continues.
a. In an eMergency situation or in case the
Supervisor feels that approaching the
individual causing the disturbance Might
result in violent behavior. a first warning
May be oMitted. and the Supervisor should
iMMediately call the Police and request
assistance.
2. If the disturbance continues. the Supervisor
should ask the person (or group of persons> to
leave the Library •
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b.
If the per5on refuses to leave. the
Supervisor should then call the Police and
request assistance.
If the person asked to leaue is aboye age ten
but under age eighteen. the Supervisor should
allow that person to Make a telephone call to
try to get a ride hoMe (if the person has no
Money. he/she May use the library phone for
this ourpose).
REPORTING PROBLEMS
9.
1. The Supervisor should be prepared to fill out a Police
report if required.
2. In extreMe or repeat cases the Superuisor should subMit
a MeMo detailing the incident to the Library Director.
This should be done no later than the end of the
Supervisor•s next scheduled work day. Revised 1-12-BB
a. This paragraph deleted. Revised 4-12-88
POLICY OH RESPOHSIBILITY fOR USER CHOICE or LIBRARY
MATERIALS
Selected Library staff MeMbers are trained to provide both
general and individualized guidance in choice of Materials
for use. but they are not the final arbiters of individual
choice. In the interest of intellectual freedoM this choice
reMains the responsibility of each person who elects to use
the library collection. Library staff MeMbers do not act in
loco parentis for Minors. so it is the responsibility of
parents or legal guardians to govern their children•s choice
of Library Materials as deeMed appropriate within their
faMily unit.
approved 12-B-87
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