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Home My WebLink About1988-06-14 PLB MINUTES• • • MI HUT ES Engl ew o od Pub lic Library Advisory Board June 11. 1 998 The regular Meeting of the Englewood Public Library Adviso ry Board was called to order by ChairMan Quaintance at ?:30 p.M. PRESEHT: Al Quaintance. John Peterson. Betty Douna y . Bruce Hogue. Uirginia Johnson. Bev SiMon. Dorothy Tatton REGR E TS: Joe Rathburn ALSO PRES E NT: Alex Habenicht. City Council Representative. Sharon Winkle. Director of Libraries Roll call was taken and a quoruM declared present. Larilyn Ashlock. 3977 S. Delaware. spoke as an unscheduled visitor. She stated that she is considering application to the City Council for appointMent to the vacant seat on the Library Advisory Board. She had received soMe inforMation about the Board and its responsibilities froM Library Director Sharon Winkle. but wanted to observe a Meeting of the Board as well . Ethel and Roy Altenbach. i901 So. Huron. were present to discuss the developMent and publication of a book about the history of Englewood as proposed by Mr. Bud Wells of Sterling. Colorado. District Publications Director of the Curtis Media Corp. Ethel Altenbach stated that she felt the library. as a Major source of inforMation about the history of Englewood should be aware of the project. Ethel and Roy Altenbach. as project co-directors. will forM a coMMittee for the purpose of soliciting and preparing Materials for the book. Board MeMbers reviewed brochures regarding siMilar projects in other COMMunities and exaMined a copy of a book about the history of LaraMie. UyoMing. which was published by the Curtis Media Corp. The Board agreed that although the Library would have no responsibility for the proposed project or any of its products that it could support the coMMittee as follows: 1. z. 3. i. Post literature in the library regarding the forMation of the cOMMittee and its purpose. Provide the naMes of Local History Associates of the Contributors Club as potential cOMMittee MeMbers. Act as a drop -off point for Materials solicited by the COMMittee for the book project . Provide Meeting space for the COMMittee in Library Conference RooMs as available. -1 - 9 5. Provide access to holdings of the Local History Collection for research purposes. It i s also possible that the Library could co-sponsor a prograM on how to write faMily histories. ChairMan Quaintance turned the Meeting over to Sharon Uinkle for the Oirector~s Report. Ms. Winkle recorded discussion regarding the Library DepartMent Strengths and Weaknesses report prepared by the Library Planning CoMMittee. The Board recoMMended that the following strengths and weaknesses be forwarded to Acting City Manager Peter Uargas. in an addenduM to the original report. STREHGTHS The Englewood Legacy newsletter <regarding the Local History Collection). The tnclusion of suggested reading lists in the SuMMer Reading PrograM packets. The high visibility of neighborhood library service provided to persons of all ages via the BookMobile. Open 'House activities» specifically the SepteMber 1987 Open Hous e . Patron contributions» Monetary and otherwise (includes volunteer work ). Low theft rate created by the electronic security systeM. UEAKHESSES More "open house" type activities needed. Tax forMs no longer available for public distribution (op i nion is divided on this point). Poor condition of Main a Conference ROOM entrance raMps. Ho handicapped-accessible restrooMs. Continued visitor parking and access probleMs. Ms. Winkle next gave an update on the Library Uisitor Parking allocation. She reported that Acting City Manager~ Peter Uargas~ has stated that he will review the allocation of visitor park i ng spaces following coMpletion of the construction of additional parking yet this suMf'\er. Ms. Winkle noted that the Library staff has once again started to receive oral and written COMMents about the sMall aMount of visitor parking available. Ms. Winkle next gave an update on the proposed repair of Library entrance raMps and steps. She stated that Public Works DepartMent personnel had not yet responded to requests for -z - • • • • • • i nfo r Mation about the schedule for the repair and replaceMent of the deteriorated raMps~ steps~ and walkways. The Board concurred with Ms. Winkle's opinion that the condition of the entrances ~arranted subMission of a "Report of Hazardous Condition" to the City's Safety Advisory CoMMittee. Ms. Winkle stated that she ~ould prepare the report toMorrow. Ms. Winkle presented the additional inforMation regarding the Coloado Library Associat i on's 1988 Awards as requested at the May Board Meeting. 88-18 ftOTIOK: That the Board noMinate LeiOMa Koestner. Circulation Librarian~ for the Colorado Library Association's "LifetiMe AchieveMent Award." Moved by: Uirginia Johnson Seconded by: Beu SiMon Motion carried. ChairMan Quaintance will subMit a letter froM the Board in support of the noMination. Under Director's Choice Ms. Winkle discussed the following i teMs.: 1. 2. 3. 5 . Purchase by Arapahoe Public Access to Libraries <APAL> of 20 PBS videotape series valued at $60.000 for $6.000 uia the MacArthur foundation Uideo Project. A list of the 175 titles included in the purchase is available to Board MeMbers on request. A report prepared by the fBI regarding its "Library Awareness PrograM." The report was obtained by John Peterson for the Library files. Copies are available to Board MeMbers on request. John Peterson provided additional inforMation and discussion followed. A bronze reproduction of the wooden sculpture 'CoMe Back My Brothers" is on display in the Library at the request of the Englewood Cultural Center. A coMpanion poster advertises the availability of raffle tickets in support of placeMent of the wooden sculpture in a public area near the "Englewood Marketplace." It is now a responsibility of the Library DepartMent to issue the City's Monthly staff newsletter "The Insider." Ms. Winkle displayed the June 1988 issue edited by Reference Librarian Katy Howell and laid out by Library Services AdMin istrator Hank Long. The Board MeMbers indicated they would like to receive copies of future issues of "The Insider." The Macintosh MicrocoMputers will be relocated in the next 2 -3 weeks. Public use of the MicrocoMputers will be provided via the Circulation Services desk rather than via the Reference a InforMation desk following the relocation. -3 - ltefor e be•Jinniny hi 6 Chtdrnan"e Report. ChairMan Oueintance r ecuonized Council Repn~~M·ntt'tt.ive Habenicht. Mn. Habenicht .-11inounce.d that City Counctl httd deternined to appoint Erica Byrne lo the. um'!xpired Co11nci l tern vacated by Joe Bilo. Me. llyrne will he appointed to Council in the near future. She is Married to John Peter5on. Library Advieory Board Uice-Chairnan. Chd1rnan Quaintance then be~an hie Cbairnon"5 Reoort with presentation of infornation regarding Colorado Library Hssociat.ion Institutional MeMbership. OQ-19 noTIQH: That the Board apply for Colorado Library Hssociation Institutional MeMbership at a cost of $100 per year. Moved by: John Peterson Seconded by: Dorothy Totten Motion carried. Chairnan~s Choice Chairnan Quaintance noved forward consideration of the proposed Board Budget RecoMnendation for 1989. 88-20 ftOIIOH: That the Board accept the 1989 Board Budget Reconnendation as presented with the addition of $50.00 to the MeMberships a Dues <132311> expenditure account to fund the Boar-d's Colorado Library As5ociation Institutional MeMbership for 1989. Moved by: John Peterson Seconded by: Bev Sinon Motion carried. Menber:{' Choice Board neMbers thanked Uirginia John5on for providing refre5hnents for the Meeting. Bruce Hogue reque5ted that Chairnan Quaintance send a letter to Lois Sterling. a forMer library Advisory Board MeMber. COMMending her for her service on the Board and expressing regret for her recent resignation which was necessitated by her faMily•s relocation outside City liMils. Mr. Hogue then asked if the proposed repair to the Library Main Entrance and proposed relocation of the Circultion Services Desk could occur concurrently. Ms. Uink le stated that the proposed entrance repair would Mo st likely occ ur in 1988 due to the deteriorated c ondition of the raMp area and that the proposed Circulation Ser vices relocation will be addressed in the Departnent's 1989 Budget RecoMMendation and. if funded ~ would not occur until 1989. Cou ncil Representative Alex Habenicht stated that she is also a nenber of the Colorado Youth SyMphony Orchestra Board. She has Orche5tra poster s available. One will be posted in the Library. Ms. Habenicht also stated that she enjoyed attending the OYHIH -IRUIH6 Open House on May 19 and that she was qu ite l Mpre ssed by the deMonstration and discussion of network ~apab1l1ties which occured there. Mr. Habenicht and Mary Dounay. [nglewood Board of Educati on President. aleo attended the Open tlou~e and denonstr ati on. • • • • • • Ooro t hy Totten presented inforMation about the prosecut ion of persons with overdue library Materials in Chester County. South Carolina. Ms. Totten's daughter was recently eMployed by the Milwaukee County Library SysteM. Betty Oounay will be Moving out of the City soon. Heer house is currently for sale. When this planned Move occurs it will necessitate her resignation froM the Library Advisory Board. Uirginia Johnson. MeMber of the Save-the-Horsecar CoMMittee announced that approxiMately Sl6,000 has been collected for the Horsecar fund to date. The CoMMittee feels it will reach the $20.000 goal. ChairMan Quaintance briefly discussed his recent trip to Massachusetts during which he visited historical sites related to AMerican artistic and literary figures. He announced that the Library has recently purchased the 1988 Englewood High School Annual for the Local History Collection and that plans call for the purchase of the annual on a continuing basis. He has recently provided photographs for the Local History Collection. Mr. Hogue presented the BOSAC CoMMittee report. The annual Board/Staff picnic will be held Saturday. July 23. at the Cushing Park Pavilion froM 5:30 until dusk . The Statistical Report for May 1988 was presented and discussed. Ms. Winkle noted that the decline in BookMobile circulation was related to terMinal downtiMe which required a check out liMit of 2 iteMs per person for several days during May. She also noted that while total Circulation declined i.?X in May 1988 coMpared to May 1987 Reference service during the saMe period increased by 25X. 88-Zl ftOTIOH: That the Minutes of the Board Meeting of May 10. 1988 be approved as presented. Moved by: Bev SiMon Seconded by: Bruce Hogue Motion carried. ChairMan Quaintance adjourned the Meeting at 9:25 p.M . -5 - CIRCULATION Central Library Bookmobile DAYS OF SERVICE AVERAGE DAILY CIRCULATION TRAFFIC COUNT (Main) AVERAGE DAILY TRAFFIC COUNT CIRCULATED TO ENGLEWOOD PATRONS ALO Reciprocal Borrowing Central Library Bookmobile OTHER INTRA-COUNTY Borrowing** Central LibraFy Bookmobil~e CCLS Reciprocal Borrowing Central Library Bookmobile Alice Terry School: Adult: 3/11 TOTALS: REFERENCE QUESTIONS Answered at Cent. Lib.*** Answered at Bookmobile TOTALS: ENGLEWOOD PUBLIC LIBRARY Selected Statistics May 1988 15,842 7,700 (15,338)* ( 9,388) TOTAL: 23,542 (24,726) 25 ( 25) 942 ( 989) 19,575 (19,333) 783 ( 773) TOTAL: 17 ,448 (19,641) 1,254 ( 1,173) 664 ( 415) 508 ( 124 ( 491) 267) 2,800 ( 2,294) 744 ( 445) TOTAL: TOTAL: TOTAL: 1,918 ( 1,588) 632 ( 758) 3,544 ( 2,739) Juv. 51/209 TOTAL: 54 patrons 220 items 6,094 ( 5,085) ADULT JUVENILE TOTALS 24IT(2132) 265 (206) 2676 (2338) 233 ( 144) 944 (602) 1177 ( 746) 3853 (3084) LIBRARY SPONSORED PROGRAMS AT CENTRAL LIBRARY NUMBER ATTENDANCE Children's Dept. Story Times 6 ( 9) Class visits to Library 3 ( 6) Student Tour ( 1) Special Program 1 ( ) LIBRARY BOARD MEETINGS 1 ( 1) MEETIN ROOM USE BY OTHER GROUPS 56 ( 45) *Parenthesis indicate activity for same month previous year **Aurora, Littleton 68 ( 85) 52 (178) ( 13) 12 ( ) 13 ( 10) 469 (346) *** Includes 16 Healthlink questions, 9 tax questions, 1 local history question . • • • • • • -2~ LIBRARY SPONSORED PROGRAMS OUTSIDE CENTRAL LIBRARY Children's Department NUMBER ATTENDANCE Bookmobile story times Bookmobile Librarian's visits to classes Children's Lib. visits to classrooms CURRENT ACTIVE REGISTRATIONS VOLUMES IN COLLECTION 14' 784 (21, 789) 103,205 (102,444) 7 34 54 ( 8) ( 29) ( ) LIBRARY MATERIALS VOLUMES ADDED Books Records Cassettes Microfilm Compact Discs Videocassettes .DISBURSEMENTS 574 (390) ( 1) 45 ( 13) 10 ( 9) 1 ( 25) 5 ( 57) 95 (llO) llll ( 779) 1409 ( ) VOLUMES WITHDRAWN 126 (ll04) 2 ( 68) 5 ( ) ( 9) ( ) ( ) Deposited with City Treasurer's Office $5,522.01 ($1,702.89) REVENUES Fines ALO CopyVend Donor' s Fund Acct. #814ll(lost and damaged material) Acct. #6466l(microcomputer) Colo. Loan (ILL) Volunteer hours: 14 5/88 dg $1,092.91 2,749.18 869.03 388.76 254.63 152.50 15.00 ($1,066.79) ( ) ( 33.20) ( 361. 00) ( 70.40) ( 78 .SO) ( 93.00)