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HomeMy WebLinkAbout1988-09-13 PLB MINUTES• • • Englewood Public Library MINUTES Englewood Public Library Advisory Board September 13, 1988 The regular meeting of the Englewood Public Library Advisory Board was call~d to order by Chairman Al Quaintance at 7:30 p.m. PRESENT: Al Quaintance, John Peterson, Larilyn Ashlock, Bruce Hogue, Joe Rathburn, Bev Simon, Dorothy Totton REGRETS: Virginia Johnson ALSO PRESENT: Sharon Winkle, Library Director, Donna Gottberg, Recording Secretary Roll call was taken and a quorum declared present. There were no scheduled or unscheduled visitors. Chairman Quaintance turned the meeting over to Sharon Winkle for the Director's Report. Ms. Winkle gave information and update on the 1989 Budget which consisted of explanation of differences between the Departmental Request and the Acting City Manager's Recommendations to Council. Brief discussion followed. Ms. Winkle gave an update on the purchase of the PBS videos through the MacArthur Foundation. Each of the 4 APAL (Arapahoe Public Access to Libraries) libraries will house 5 of the 20 video series. Posters and catalogs will be available to the public. Videos from the other APAL libraries may be obtained through Interlibrary Loan (ILL). Grant programs are available for additional copies of the series. Ms. Hinkemeyer is working on such a grant. The deadline for the grant proposal is October 5. Ms. Winkle has heard unofficially (via phone) that the State Board of Education has approved the planning grant and the IRVING-Dynix grant. If there is no objection from the Board she • • will present the grant proposals to Council for acceptance when the final funding is approved officially. The Board agreed. Ms. Winkle brought forth for discussion a memo from her to Peter Vargas, Acting City Manager, dated September 1, 1988 regarding Alternative Funding for the Library. The memo brought out the advantages and disadvantages for such funding. Brief discussion followed. Ms. Winkle brought forth a memo from Jim Booras, Servicenter Superintendent, regarding maintenance charges for the Bookmobile. A lengthy discussion followed with the Board asking for further breakdown of charges. Ms. Winkle will contact Mr. Booras for such figures. Director's Choice There is a display in the Children's Section of the Library of works used to illustrate books by Swedish author, Astrid Lindgren. Among her popular titles is the Pippi Longstocking series. This will be on loan to the Library from September 9-27. A library user contributed $1000 in honor of Mrs. Leioma Koestner for good services r~ceived. This will be deposited in the Donor's Fund to be used to purchase additional titles for the Library collection. Council has received a communication which transmits the Board's acceptance of the Library staff report regarding distribution of income tax forms. In a future study session Council would like to meet with the Chairman and Vice-Chairman of the Board for further discussion of this report. Discussion followed. Ms. Winkle noted that there is a CCLS (Colorado Central Library System) Membership Council Meeting on Tuesday, September 20, if some Board members would be able to attend. Chairman's Report Mr. Quaintance brought forth for discussion a Resolution submitted by Bev Simon and John Peterson, working as a Board committee, which states the Board's opposition to reductions in 1989 Library Dept. Expenditures and Services. BB-25 MOTION: That the Board adopt the Resolution stating the Board's opposition to reductions in 1989 Library Department Expenditures and Services, as corrected. Moved by: John Peterson Seconded by: Joe Rathburn Motion carried. There was discussion and planning of the upcoming Open House, hosted by the Library Advisory Board on Thursday, September 29 from 7-9 p.m. Invitations will be sent and flyers will be available to the community . • •• • Members' Choice Bev Simon stated that the Englewood Historical Society meeting was well attended for a beginning meeting. The next meeting is scheduled for October 13. Dorothy Totton's daughter from England visited Mrs. Koestner. She is a librarian and used to work for Englewood Public Library as a Page. Dorothy's youngest daughter (also a librarian) visited the Totton home from Milwaukee. Larilyn Ashlock's mother is very interested in the newly formed Englewood Historical Society. Bruce Hogue asked if there was any more discussion on the restroom for the handicapped. Ms. Winkle stated that the work will not be funded in 1989. The Board thanked Ms. Ashlock for the refreshments this evening. Bruce thanked everyone for the sympathy cards and calls at the death of his father-in-law. Ms. Winkle noted that cement work on the ramp at the main entrance had begun and hopefully will be completed by the end of the week. There were no committee reports. The statistical Report for August was briefly discussed . 88-26 MOTION: That the Minutes from the August 9, 1988 meeting be approved as presented. Moved by Joe Rathburn Seconded by Larilyn Ashlock Motion carried. Meeting adjourned at 9:14 p.m. 9/14/88dg .I\ lll'.Slll.ll'l'lll'.°'J lll'l'llSlr\l; l{l :llllt:TlllN IN l~lS~l Lllm.l\RY llFPT. EXPLNlllllJHE 1; SEHVICE \\'llLl~L .\S, tliL' City Council has n•qut·stcd the Library llircct.or to submit a recom- • mcnd:1t i11n t n t lw Ci t.y Manager to reduce sc.•rvi ce and c.xpcndi tures of the Lihrary Dept. for the y L': 1 r 1~l8 ~l ; and \\'llERL\S, the L:ih1·ary llircctor has on July 20, 1988 written a report with a suggest cd cut of $ol, SbS; and \\'llEIW\S, the Cibr::iry Dirct:tor has also presented this preliminary rccorrunendation to the Library J\Jvi:rnry Board for inform::ition and approval; NOW, Tlll:IU:FORF, BJ; IT RESOLVED THAT THE ADVISORY BOARD DESIRES TO NOTIFY CITY COUNCIL, Tl lAT: Sectio11 1. We strongly disapprove of library closings all day on Fridays and curtailment of Library and Bookmoh.ile servit:es up to 1690 hours per year. Sectjon 2. \\'e bring to Council's attention tl1at total checkouts during the last ten )'L':irs h'ere over 2,900,000, and to just J:nglewooJ residents were over 2,100,tHlO, repn•senting people sc.'rVL'd . • Scl'.tion 3. \\'e po .int out that during those ten ye:n-s almost ~SS ,000 reference queries ll'l'rt' handl 1.'d and over 145, 000 persons 11•ere in attendance :1 t Library progr:1111s. FLn· the yc:1r 1~18 7 th<.>re wt-re almost ~-13,000 Main Library visits alone, an increase ove1· the previous ye:n. This figure increases annually. ScctiL1n 4. ll'e submit that the financial impact i.n lo ss of reciprocal bon·o1,•ing revenue could be :-is high as $37,000 and could, therefore, decrease real savings to ;1bout $27,000. Set:tion S. \\'e trust City Council 111 ill recognize the significance of this .imprL'SSi\'e history of Englch'ood l'ublic Library service to Eng l e1voo d residents :ind others. II\' further trust L~ouncil 1vill decline to cut the services and expenditures of th1.' l'uhl i1.· Lihr:1ry so r :1djc :!lly, c L1 nsidt•ring this Sl'rvicc to be inJispcns :1 hlL' t l) t h C L'. 0 mmU nit)' , :\l1LWTJ:l1 A:\Ll Al'rlW\l:n TllE 1 ~th day of Sept ember, 1 988 .hw the flng 11.'ll'OO LI l'uhl ic Library Adv j sory Bo:nd \ I ~· : 'ti (' -. . \ \. \. ... \ ''" \... ... '"' ... \·, \ \ \. ....... - --:\1(~~1 :1 int :lllC1.'. Chai r 111:1n • Englewood Public Library 3400 S . Elati St, Englt>wood, CO 80110 (303-761-4376) CIRCULATION Central Library Bookmobile DAYS OF SERVICE AVERAGE DAILY CIRCULATION TRAFFIC COUNT AVERAGE DAILY TRAFFIC COUNT ~IRCULATED TO ENGLEWOOD PATRONS ALD Reciprocal Borrowing Central Library Bookmobile OTHER Intra-County Borrowing** Central · Library Bookmobile CCLS Reciprocal Borrowing Central Library Bookmobile TOTALS Selected Statistics August 1988 (17' 164) * 17,825 4,739 ( 4,109) TOTAL: 27 ( 26) 836 ( 818) 21, 500 (21, 337) 796 ( 821) 1,373 321 ( 1,184) ( 222) 564 ( 204 ( 699) 145) 2,549 ( 2,541) 366 ( 190) TOTAL: TOTAL: TOTAL: TOTAL: 22,564 (21,273 17,187 (16,292) 1,694 ( 1,406) 768 ( 844) 2,915 5, 377 ( 2,731) ( 4,981) ALICE TERRY SCHOOL: Adult 8/54 Juv. 39/149 TOTAL: 47 persons 203 items REFERENCE QUESTIONS Answered at Central Library*** Answered at Bookmobile TOTALS: ADULT 2540 (2289) 265 ( 173) JUVENILE 223 (232) 420 (325) *Parenthesis indicate activity for same month previous year **Aurora, Littleton TOTALS 2763 (2521) 685 ( 498) 3448 3019 • ***Includes 10 Heathlink questions, 16 tax questions 3 local history questions . continued ..... -2- LIBRARY SPONSORED PROGRAMS AT CENTRAL LIBRARY Children's Department • Special Programs & films LIBRARY BOARD MEETINGS MEETING ROOM USE BY OTHER GROUPS LIBRARY SPONSORED PROGRAMS OUTSIDE CENTRAL LIBRARY Children's Department Bookmobile story times Bookmobile Librarian's visits to classes Class visits to Bookmobile Puppet Plays NUMBER 6 (10) 1 ( 1) so (33) (10) 1 ( ) 10 ( 2) 8 ( ) CURRENT ACTIVE REGISTRATIONS VOLUMES IN COLLECTION 1S,91S ( 22,812) 103,161 (102,S91) LIBRARY MATERIALS Books Records Cassettes Micrcffilm Compact Discs • V ~deocassettes ISBURSEMENTS VOLUMES ADDED sos (S47) ( ) 26 ( 28) 8 ( 7) 4 ( 26) 37 ( 13) ATTENDANCE 302 (432) 7 ( 10) 396 (2S9) (332) 28 ( ) 268 ( 48) 289 ( ) VOLUMES WITHDRAWN 324 ( ) 1 ( ) 16 ( ) ( ) ( ) 1 ( ) Deposited with City Treasurer's Office $4,206.4S ($4,3S0.82) REVENUES Fines ALD Copyvend Donor's Fund Acct. #814ll(lost and damaged items) Acct. #64661(microcomputer) Colo. Loan (ILL) Volunteer Hours : 34 8/88 • $1,049.S7 2,020.0S 29.lS 742.30 179.43 170.9S lS.00 ($ 881.4S ) ( 2,313.S8) ( 28.00) ( 736.10) ( 320.19 ( S8. SO) ( 13.00) • C 0 U N C I L C 0 M M U N I C A T I 0 N ~~ .~ DATE AGENDA ITEM SUBJECT September 14, 1988 8 (A) Library Advisory Board Resolution INITIATED BY Library Advisory Board ACTION PROPOSED Council receive Board resolution as information. INTRODUCTION At its meeting of September 13, 1988, the Library Advisory Board adopted a resolu- tion regarding 1989 Library Department expenditures and services reductions. The Board directed that the resolution be forwarded to City Council in fulfillment of the Board's responsibility to advise Council on matters regarding provision of Library service to Englewood residents . • BACKGROUND • At the request of Acting City Manager Peter Vargas, the Library Director, Sharon Winkle, prepared a report dated 7-20-88 which presents Library Department expendi- ture reductions of just under $62,000 for FY 1989. This report is included in bud- get information for the Library Department provided to each City Council member via the Acting City Manager's office. Library Director Winkle provided this information to Library Advisory Board members at the August 9, 1988, Board meeting. Following Board receipt of the report Chair - man Al Quaintance requested that Vice-Chairman John Peterson and Board member Bever- ly Simon prepare a resolution regarding the Board's response to the report. The resolution they prepared and presented was adopted by the Board as corrected at the September 13 meeting. The minutes of the September 13 Board meeting with the resolution attached have been transmitted to City Council for receipt at the Council meeting of September 19, 1988 .