HomeMy WebLinkAbout1988-10-11 PLB MINUTES•
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3400 S . Elati St ., En9lewood , CO 80110 (303-761-4376) i!jl;: _ ...... _______ __.it•;fl;.
Englewood Public Library
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MINUTES
Englewood Public Library Advisory Board
October 11, 1988
The regular meeting of the Englewood Public Library Advisory
Board was called to order by Chairman Al Quaintance at 7:30 p.m.
PRESENT: Al Quaintance, John Peterson, Larilyn Ashlock (arrived
at 7:35 p.m.), Bruce Hogue, Virginia Johnson, Joe
Rathburn, Dorothy Totten
REGRETS: Bev Simon
ALSO
PRESENT: Mr. Jim Schubert, Colorado State Library Representative
Mary Dounay
Alex Habenicht, Council Representative
Sharon Winkle, Library Director
Staff members: Adeline Czarny
Joy Gautier
Evlyn Schmidt
Katy Howell
LeiOma Koestner
Donna Gottberg, Recording Secretary
Roll call was taken and a quorum declared present. Mr.
Quaintance thanked staff members for coming to the meeting this
evening for the State Library presentation.
There were no scheduled visitors (other than Mr. Schubert) and no
unscheduled visitors.
Chairman Quaintance introduced and welcomed Mary Dounay, whom
Council has selected to fill the vacancy left by Betty Dounay who
resigned in August. Mary's term runs to Feb. 1, 1989. Council
will appoint Ms. Dounay at its October 17 meeting.
Mr. Quaintance turned the meeting over to Sharon Winkle who
introduced Mr. Jim Schubert, Colorado State Library
representative. Mr. Schubert gave a presentation on an overview
of Planning & Role Setting for Public Libraries. A question and
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answer period followed. The Board thanked Mr. Schubert for his
informative presentation.
The Board thanked Ms~ Habenicht for serving refreshments this
evening.
Ms. Winkle continued with the Director's Report. She asked the
Board to be thinking about some items for discussion at the
November meeting: 1) select a Board member as representative to
the Library Planning Committee. This person would report back to
the Board as a whole on the meetings as they progress. Ms.
Winkle noted that we did receive grant funding for the Planning
process and with Mr. Schubert's presentation laid the groundwork
for the Planning Committee, 2) What kinds of information (as a
board) would be needed for the planning process. Please make the
requests at the November meeting, 3) Think about our Library as
it is currently. Please try to fill out the first part of the
exercise distributed by Mr. Schubert tonight as a starting point
in the planning process., Have this ready for the November
meeting.
At this point, Mr. Quaintance asked Ms. Habenicht for a report on
the budget from City Council. Ms. Habenicht gave a brief
overview of the Council retreat, regarding cuts in certain areas.
Council has requested that the Library serve the public with
Sunday hours. It is not clear whether this is a mandate to the
Board or a recommendation for it to explore. Board members
discussed this situation with Ms. Habenicht.
Tax form distribution was also a subject discussed by Council. A
meeting of Council representatives and Board members is planned
for October 17 to discuss this item further. For the benefit of
new board members Ms. Winkle gave background on the phasing out
of the distribution of tax forms which began in 1986.
Ms. Winkle presented comparisons with other libraries in the
Denver-metro area regarding Sunday openings (informal survey).
At one point in the budget preparation it was suggested that the
Bookmobile service be eliminated. Ms. Winkle presented to the
Board a Rationale for the program that was provided Council for
use in its decision making.
Ms. Winkle gave a list of direct costs for the Open House. This
does not include staff hours. The total cost was $400.60.
Approximately 70 people attended the Open House. She asks that
the Board be thinking about a theme for next year's Open House.
Ms. Winkle distributed a summary of the Summer Reading Program
results. This is broken out by readers/books per school. The
school gives prizes in certain categories. A banner has been
mounted outside the front of the Library noting that 8,255 books
were read during the 1988 summer.
Ms. Winkle noted a new item for the upcoming 1989 budget is that
the City will help fund the video collection for the Library. It
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has been suggested that a certain amount of the Donor's Fund be
set aside to earn interest and used eventually for special
purchases. This can be done if the City helps with the video
funding which has, in the past, been entirely provided by the
Donor's Fund. Funds from the City will be matched from the
Donor's Fund, thus funding the continued growth of the video
collection. Ms. Winkle asks that there be further discussion on
this proposal at the December meeting.
Director's Choice
Virginia Johnson has been chosen Woman of the Year by the
Englewood Business and Professional Women. There is a banquet
planned in her honor for October 19. The Board congratulated her
on this honor.
Ms. Winkle noted that is was not certain if Amendment 6 will be
on the ballot in November. It is pending at this time. The
passage of this amendment would be costly to the City and to the
Library, because it would be retroactive to the first of 1988.
Notes on the Tabor amendment were distributed to the Board. A
League of Women Voters pamphlet on ballot issues was distributed
to the Board. Ms. Winkle noted that the Colorado Library
Association (CLA) has passed a resolution opposing Amendment 6.
Chairman's Choice
Al Quaintance gave a brief report on his attendance at the
Mountain & Plains Bookseller Association's Author's Banquet. It
was interesting and he enjoyed it very much .
Dorothy Totton gave a brief report (she will write a more
complete report) on her attendance at the CLA Conference in
Breckenridge. She enjoyed the conference and thanked the Board
for sending her. She found it to be worthwhile and informative.
Dorothy will go into Porters Hospital on Thursday for knee
surgery.
John Peterson shared a newspaper article from the New York Times
regarding library service in the United States.
Alex Habenicht noted that the Council was exploring the
possibility of having a youth member on the Library Advisory
Board. She noted that she would be willing to talk to any member
regarding Council issues and would take suggestions and notes
back to Council from the Board.
The Statistical Report was accepted as presented.
88-27 MOTION: That the Minutes from the September 13, 1988
meeting be approved as presented.
Moved by: John Peterson
Seconded by: Joe Rathburn
Motion carried .
The next meeting of the Library Advisory Board will be held on
Tuesday, November 1 rather than November 8 as originally
scheduled in order to avoid conflicting with General Election
activities and responsibilities of Board members.
Meeting adjourned at 9:47 p.m.
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3400 S . Ela ti St., Englewood, CO 8011 O (303-761-4376) i!li;:
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Selected Statistics
September 1988
CIRCULAT.ION
Central Library 16,658 (15,706)*
Bookmobile 8,207 ( 7,219) TOTAL: 24,865 (22,925)
DAYS OF SERVICE 26 ( 25)
AVERAGE DAILY CIRCULATION 956 ( 917)
TRAFFIC COUNT (Main) 14,796 (15,364)5 days-no count (ramp repair)
AVERAGE DAILY TRAFFIC COUNT 569 ( 615)
CIRCULATED TO ENGLEWOOD PATRONS TOTAL: 18,754 (17,877)
ALO ReciErocal Borrowing
Central Library 1,218 ( 1, 027)
Bookmobile 729 ( 557) TOTAL: 1,947 ( 1,584)
OTHER INTRA-COUNTY Borrowing**
Central Library 555 ( 703)
Bookmobile 253 ( 158) TOTAL: 808 ( 861)
CCLS Reciprocal Borrowing
Central Library 2,700 ( 2,409)
Bookmobile 656 ( 194) TOTAL: 3,356 ( 2,603)
TOTALS: 6' 111 ( 5 ' 04 8)
Alice Terry: Adult 5/20 Juvenile 38/144 TOTAL: 43 patrons 164 items
REFERENCE QUESTIONS
Answered at Central Library***
Answered at Bookmobile
TOTALS:
ADULT
2306 (2378)
269 ( 218)
JUVENILE
255 (246)
1122 (746)
* Parenthesis indicate activity for same month previous year
** Aurora, Littleton
TOTALS
2561 (2624)
1391 ( 964)
3952 (3588)
*** Includes 21 Healthlink questions, 7 tax questions, 25 local history questions.
continued .....
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LIBRARY SPONSORED PROGRAMS AT CENTRAL LIBRARY NUMBER ATTENDANCE
Children's Department
Class visits to Library 1 ( ) SS ( )
Special Programs ( 2) ( SO)
Adult Department
Open House 1 ( 1) 70 (300)
Tours 2 ( ) 10 ( )
LIBRARY BOARD MEETINGS 1 ( 1) 9 ( 11)
MEETING ROOM USE BY OTHER GROUPS 32 ( 36) 32S (284)
Room 1 was closed S days for circulation
and check out
LIBRARY SPONSORED PROGRAMS OUTSIDE CENTRAL LIBRARY NUMBER ATTENDANCE
Bookmobile story times 8 ( 4)
Bookmobile Librarian's visits to classes 43 ( 26)
Class visits to Bookmobile
CURRENT ACTIVE REGISTRATIONS
VOLUMES IN COLLECTION
LIBRARY MATERIALS
Books
Records
Cassettes
Microfilm
Compact Discs
Videocassettes
DISBURSEMENTS
16,SOS
103,082
Deposited with City Treasurer's Office
REVENUES
Fines
CCLS
Copyvend
Donor's Fund
Colo. Loan (ILL)
lS ( 43)
( 23,414)
(101, 874)
VOLUMES ADDED
S74 (39S)
( )
28 ( -2)
9 ( 9)
( 39)
lS ( 6)
$19,787.3S
$ 1,119.88
16,922.00
17.0S
1,481.40
12.10
Acct. #81411 (lost and damaged materials)
Acct. #64661 (microcomputer)
98.17
136.7S
Volunteer hours: 29
9/88 dg
131 ( Sl)
1084 (679)
371 (1143)
VOLUMES WITHDRAWN
472 (1112)
20 ( 6)
44 ( S)
( )
( )
3 ( 2)
($2,117.86)
($ 902.80)
( )
( 18.6S)
( 748.00)
( 18.00)
( 373.41)
( S7.00)
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RESOLUTION NO. ~
SERIES OF 1988
14 (b) (i )
A RESOLUTION APPOINTING MARY DOUNAY TO FILL THE REMAINDER OF THE
TERM VACATED BY BETTY DOUNAY ON THE PUBLIC LIBRARY BOARD OF THE
CITY OF ENGLEWOOD.
WHEREAS, because of the resignation of Betty Dounay from
the Public Library Board, Council desires to appoint a new member
to fill that term expiring February 1, 1989;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNC IL OF THE
CITY OF ENGLEWOOD, COLORADO, THAT:
MARY DOUNAY
is hereby appointed as a member of the Public Library Boar d to
fill the remainder of the term vacated by Betty Dounay ex p i ring
February 1, 1989.
ADOPTED AND APPROVED the 17th day of October, 1988 .
~~!§~
Patricia H. Crow, City Clerk
I, Patricia H. Crow, City Cle r k of the City of Englewo od,
Colorado, hereby certify the above is a tru e copy of Re s olu t ion
No. ~, Series of 1988.
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Patricia H. Crow